Athletics Business Office Accounting Technician (Accounting Technician II)

Job description

Job Title:Athletics Business Office Accounting Technician (Accounting Technician II)
Job ID:13641
Full/ Part Time: Full-Time
Job Code:1741
Department:Athletics Department

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Salary Range: $3,010 - $5,290 per month
Anticipated Hiring Range: $3,010 - $3,500 per month

Note: This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.


Under the general supervision of the Assistant Athletic Director for Athletics Business Operations, the Athletics Business Office (ABO) Accounting Technician is required to use initiative and judgement in analyzing information and determining a course of action within the specifications of standard practice and established guidelines. Work is usually performed without direct verification or check. The ABO Accounting Technician, is responsible to know all processes, related regulations, policies and procedures with the business office including travel policies and auditing all cash advances and reimbursements, including making mathematical calculations to make corrections as necessary. The ABO Accounting Technician acts as a liaison between department, Procurement, and outside vendors in the procurement process. In addition, this position compiles and analyzes data used in financial statements and reports.

Position Summary:

Major Duties of the job include:

  • Provide financial and administrative support to the Assistant Athletic Director for Athletic Business Operations.
  • Conduct periodic surprise petty cash/change fund counts of the Athletic Ticket Office.
  • Assist with maintaining compliance procedures for Camps and Clinics including receipt of camp revenues, camp payables, reconciliation of camp accounts, and camp financial reporting.
  • Prepare and post Journal Entries to the general ledger.
  • Prepare and distribute monthly invoices.
  • Prepare, log and track all deposits.
  • Assist with the preparation of Athletic Corporation financial statements and reports.
  • Assist with ensuring that all financial transactions are in compliance with NCAA, Mountain West Conference and University rules and regulations.
  • Coordinate compliance with completing Defensive Driving and DMV Pull-notice program with the University's Office of Risk Management.
  • Assist with monitoring all Bulldog Foundation receivables and expenditures for grant-in-aid and scholarships.
  • Responsible for tracking and coordinating relocation expenses for new employees in accordance with Athletic Corporation policy. This may include arranging temporary lodging, ground transportation, air fare, etc.
  • Responsible for gathering the necessary information to submit the annual updated information for insurance policy coverage to AORMA (Auxiliary Organization Risk Management Authority) and Alliant.
  • Responsible for submitting and managing Athletic Corporation insurance claims, courtesy vehicle insurance cards and certificate of insurance requests.
  • Assist Game Operations staff with payment of home game official fees.
  • Perform the initial review of documents received by the Athletics Business Office for completeness, proper account codes, accuracy of dollar amount, adequate supporting expense documentation, and proper signature approval.
  • Distribute invoices received from outside vendors and University Accounting to the responsible sports and/or units.
  • Responsible for processing travel applications/cash advances/travel reimbursements.
  • Distribute travel application advances for team travel and recruit campus visitation afterCompliance approval.
  • Assist with year-end financial closing.
  • Assist with annual fiscal audit and other special audits.
  • Assists the Assistant Athletic Director with compiling information for EADA and NCAA financial reports.
  • Responsible for tracking and processing game guarantees.
  • Responsible for ensuring financial records are retained as detailed in the Athletic Corporation Records retention policy.

    Secondary Duties of the job include:

    Assist with the review of budget parameters and updating of variance reports.
    Assist with monitoring BDF trade out balances with hotels and restaurants.
    Other duties as assigned.

    Knowledge, Skills, and Abilities:

  • Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.
  • Thorough knowledge and high-level proficiency of Microsoft Office applications (Word, Excel, PowerPoint).
  • Detailed oriented and ability to work on several projects simultaneously, set priorities, meet deadlines, problem-solve and have a customer service orientation.
  • Working knowledge of the balance sheet and income statement.
  • A history of regular attendance and positive performance evaluations.

    Ability to:
  • Understand, interpret and apply university policies and regulations
  • Follow directions and work independently
  • Compile, analyze, review and verify financial documents for accuracy, completeness, validity, and adherence to standards
  • Review documents and computer generated reports to identify, trace, and make necessary corrections
  • Reconcile documents and prepare journal entries as needed
  • Post to journals, registers, and ledgers
  • Review web pages and make recommendations for updates
  • Assist with modifications and documentation of departmental procedures
  • Maintain files and records
  • Exercise tact, courtesy, alertness, and good judgment in responding to others
  • Use web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid
  • Establish and maintain effective working relationships with others

    Education and Experience:

  • Equivalent to three years of progressively responsible financial record-keeping experience or in Accounts Payables and Accounts Receivables, which has provided the above knowledge and abilities.
  • Experience using computerized accounting systems(e.g., PeopleSoft Financials)

    Preferred Skills:

  • Experience working on AP collections
  • California State University or other higher education experience or other government experience
  • Demonstrated history of providing excellent Customer Service
  • Bachelor's degree in a related field
  • Experience working in an athletics department

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    Job No:
    Posted: 12/7/2018
    Application Due: 12/25/2018
    Work Type: