Executive Assistant to the Dean of the College of Business and Public Management

Job description

University of La Verne

Executive Assistant to the Dean of the College of Business and Public Management

Job Description Summary:
The University of La Verne is a private not-for-profit university founded in 1891 located in La Verne, California. The core values that we live by are Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning and Community and Civic Engagement.
>>>If you're passionate about these values, join us at University of La Verne!
Serves as administrative assistant to the Dean. Primary responsibilities are assisting the Dean in meeting departmental objectives by becoming familiar with all aspects of work assigned, maintaining budgets, and providing extensive database support and analyses. Provide extensive logistical support and coordinate the activities of the Executive Certificate (Brazilian) program. Also works with the CBPM Deans on special projects as required

Specific Duties:

  • Serves as an assistant to the Dean. Support the full range of activities including: calendaring of the Dean’s schedule and the interaction with senior leadership, preparing key materials for faculty and staff meetings and the College Advisory Board meetings; assisting with the preparation of budget proposals for the College; setting up and maintaining records containing highly confidential and sensitive information; composing, editing and preparing correspondence and financial reports.
  • Maintains the College web pages and be the College point of contact for all issues related to the College Web pages. In cooperation with the faculty, Enrollment Management, Regional and Online Campus Administration, and other units as deemed appropriate, develop and edit the content of all web pages that fall under the jurisdiction of CBPM to ensure that the web content is comprehensive and up to date.
  • Monitors and reconciliation of $11 million College budget. Reconciles expenditures and performs budget transfers as needed. Processes all requisitions and check requests. Interacts with the accounting department to solve problems and address errors, and suggests budget changes to the Dean to better satisfy future needs of the College.
  • Plans, coordinate and supervise all the logistics associated with the special events within the College such as the annual picnic, lectures, Alumni reception, faculty retreat, staff retreat. Serve as the liaison between the College and the College of Business and Public Management Alumni Board.
  • Plans, coordinate and supervise all the logistics associated with the Executive Certificate Program. This includes securing the facilities needed to run the program three times per year, ordering all the supplies needed for the program and arrange for the company visits,
  • Designs, implements, and maintains administrative systems, databases, and office services for the College of Business and Public Management. Work with the Dean and Associate on special projects.

Minimum Qualifications:
  • Bachelor’s - 4 years college
  • 2 year of work experience in at least 4 of the 6 major areas of responsibilities listed in specific duties.
  • Proficient with MS office suite
  • Basic knowledge of budgeting and reports
  • Basic knowledge of Banner
  • Basic knowledge of Word press
  • Highly organized with special attention to detail

Preferred Qualifications:
  • Master in Management
  • 5 years of related experience
  • Advance knowledge of Excel- Pivot tables
  • Advance knowledge of Banner-Able to extract regular reports
  • Ability to multi-task
  • Familiarity with the Academic environment

Location: La Verne Central Campus

Special Instructions:
To be considered for this position please visit our web site and apply on line at the following link: http://laverne.edu

Institutional Profile
Located in Southern California, the University of La Verne offers a distinctive and relevant educational experience to a diverse population of students, preparing them for successful careers and a commitment to lifelong learning across the liberal arts and professional programs. The academic units of the not-for-profit university include the College of Arts and Sciences, the College of Business and Public Management, the LaFetra College of Education, and the College of Law. The university offers both undergraduate and graduate programs, including degree programs tailored for working adults. The university's central campus is located 30 miles east of Los Angeles in the historic Old Town section of La Verne, a city with a population of approximately 35,000 at the foothills of the San Gabriel Mountains. The university also has eight regional campuses throughout California and the College of Law campus in Ontario, California. The university is classified as a Carnegie Doctoral Institution with moderate research activity. Core values are reflected throughout all curricular and co-curricular programs, its emphasis on close professor-student interaction, personal support of its students, and its diversity.

The University of La Verne prides itself in being reflective of the diversity of Southern California. Approximately 80 percent of its nearly 8,500 students come from diverse backgrounds and the U.S. Department of Education has designated the university as a Hispanic Serving Institution (HSI). With 80,000 alumni, the university fulfills a critical community function in educating students from underserved populations, many of whom are the first generation in their family to attend college.

The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation

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Job No:
Posted: 12/7/2018
Application Due: 2/6/2019
Work Type: