Manager of Partnerships and Development
Working under minimal supervision, the Manager of Partnerships and Development will be responsible for directing the clinical rotation process for the Master of Science in Anesthesia (MSA) Program network with the goal of building strong partnerships with clinical facilities, keeping the program in compliance with each hospital’s exact requirements and streamlining the student clinical experience process.
The manager will work with clinical facilities to create clinical rotation affiliation agreements, which will increase clinical placement opportunities for our students. The manager will direct the clinical onboarding process; track compliance; identify students who are at risk for not meeting hospital requirements; and provide the data, tracking and reporting needed for accreditation. This position will also work with the School of Medicine to create faculty appointments for our clinical instructors and will direct the faculty appointment and promotions processes for the network.
With the additional goal of building strong relationships with graduates, alumni and profession leaders, the manager will serve as event manager for the program’s three main annual social events: graduation honors dinner, alumni reception and American Society of Anesthesiologists leadership reception. Lastly, the manager will assist with the program’s development efforts, and will be responsible for developing and implementing initiatives to encourage alumni and clinical instructors to give to the program through donation of their time or money.
- Direct the program’s clinical rotations responsibilities, primarily for its satellite rotations. Initiate contact and build relationships with key personnel at new and established satellite rotation sites. Develop and maintain database of administrators, clinical coordinators, and employer contacts. Ensure program network has updated forms for its student clinical rotations, and advise site staff as needed on how to complete rotation paperwork. Supervises site staff in their work related to clinical rotations including communications with clinical instructors, tracking compliance, and onboarding procedures. (15%)
- Establish and manage clinical rotation affiliation agreements to increase clinical placement opportunities for MSA students. Negotiate terms and work with legal offices to finalize agreements. Ensure that agreement terms are being met by the MSA Program. (15%)
- Direct the faculty affairs functions for the program network, which includes both paid and non-paid appointments. Manage the faculty appointment, reappointment, and promotion processes, ensuring affirmative action and school of medicine faculty affairs’ requirements are met. Advise and instruct faculty search committees on university policies and procedures. Establish faculty appointments. Maintain and process records regarding appointments. Work with network program directors to conduct annual performance reviews for faculty. (15%)
- Manage the onboarding process for incoming students. Oversee student background checks and immunizations, including ensuring deadline compliance, advising students and regularly monitoring ImmuniTrax to ensure year-round student compliance. Work with network faculty to finalize textbook list. Work with the School of Graduate Studies to coordinate incoming student checklist and new student orientation schedule. Coordinate and ensure that all program locations conduct random drug screenings for MSA students in the Fall and Spring. (10%)
- Develop annual reports for the network for submission to ARC-AA and other accrediting bodies. (10%)
- Plan and manage three main program events: graduation honors dinner, alumni reception and American Society of Anesthesiologists leadership reception. Supervises site staff in their work related events including issuing invitations, collating responses, preparing presentations and staffing events. (10%)
- Conduct weekly student case log and evaluation audits for the network, and follow up with noncompliant students and clinical instructors. Manage student data for the network in E*Value, Eanesthesiology, and ExamSoft. Supervises site staff in their work related to database management including setting system parameters, managing data, troubleshooting and supporting end users. (7%)
- Work with the marketing associate to develop and maintain contact lists, including but not limited to alumni and clinical instructors (network and site specific). (6%)
- Develop and implement initiatives to encourage donations from alumni and clinical instructors. (6%)
- Oversee workshops and/or certificate program for clinical instructor development across the network. (6%)
Perform other duties as assigned. (<1%)
Department: Continuous/constant contact with program directors, faculty, staff and students across the network. Consult regularly with the program directors and other staff members to provide updates and enhance collaboration. Regular contact with department chair, department administrator, and department staff.
University: Continuous contact with CWRU entities including the Office of General Counsel, School of Graduate Studies, School of Medicine Office of Finance and Planning, Payroll, and various CWRU departments. Regular contact with School of Medicine Office of Faculty Affairs & Human Resources and with Office of Inclusion, Diversity and Equal Opportunity in order to complete the faculty affairs functions for the program.
External: Continuous contact with administrators and clinical instructors at hospitals throughout the United States to establish partnerships and create clinical rotation agreements. Occasional contact with staff of accrediting bodies for the purposes of completing and submitting accreditation reports. Occasional contact with American Society of Anesthesiologists and American Academy of Anesthesiologist Assistants to plan the program’s annual network events. Occasional contact with staff and students from other universities, visitors and guests to CWRU, and vendors.
Students: Continuous contact with incoming students and current MSA students.
Supervises site staff in their work related to clinical rotations, events, and database management at all program locations. Indirect supervisor responsibility to graduate students in the program.
Experience: 3 or more years of administrative experience required, preferably in an academic medical setting or higher education setting. Experience in staff supervision required; experience in event management and data management preferred.
Education/Licensing: Bachelor’s degree required, master’s degree preferred.
- A high degree of follow-up, organization, discretion, professionalism and accuracy are essential for this position.
- Exhibit a high level of initiative and possess the ability to work independently as well as within a team.
- Proven ability to lead, work with and elicit cooperation from others.
- Strong interpersonal skills as well as strong organization and management skills.
- Strong verbal and written communication skills.
- Ability to problem-solve effectively and demonstrate good analytical skills, good judgement and logical decision-making.
- Computer proficiency and familiarity with Microsoft Office, PeopleSoft and CWRU systems.
- Willingness to learn and adapt to new systems as they are implemented.
General office environment. Travel may be required for on-site event management.