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Manager of Partnerships and Development

Employer
Case Western Reserve University
Location
Cleveland, Ohio

Job Details

POSITION OBJECTIVE

Working under minimal supervision, the Manager of Partnerships and Development will be responsible for directing the clinical rotation process for the Master of Science in Anesthesia (MSA) Program network with the goal of building strong partnerships with clinical facilities, keeping the program in compliance with each hospital’s exact requirements and streamlining the student clinical experience process.

The manager will work with clinical facilities to create clinical rotation affiliation agreements, which will increase clinical placement opportunities for our students. The manager will direct the clinical onboarding process; track compliance; identify students who are at risk for not meeting hospital requirements; and provide the data, tracking and reporting needed for accreditation. This position will also work with the School of Medicine to create faculty appointments for our clinical instructors and will direct the faculty appointment and promotions processes for the network.

With the additional goal of building strong relationships with graduates, alumni and profession leaders, the manager will serve as event manager for the program’s three main annual social events: graduation honors dinner, alumni reception and American Society of Anesthesiologists leadership reception. Lastly, the manager will assist with the program’s development efforts, and will be responsible for developing and implementing initiatives to encourage alumni and clinical instructors to give to the program through donation of their time or money.

 

ESSENTIAL FUNCTIONS

  1. Direct the program’s clinical rotations responsibilities, primarily for its satellite rotations. Initiate contact and build relationships with key personnel at new and established satellite rotation sites. Develop and maintain database of administrators, clinical coordinators, and employer contacts. Ensure program network has updated forms for its student clinical rotations, and advise site staff as needed on how to complete rotation paperwork. Supervises site staff in their work related to clinical rotations including communications with clinical instructors, tracking compliance, and onboarding procedures.  (15%)
  2. Establish and manage clinical rotation affiliation agreements to increase clinical placement opportunities for MSA students. Negotiate terms and work with legal offices to finalize agreements. Ensure that agreement terms are being met by the MSA Program. (15%)
  3. Direct the faculty affairs functions for the program network, which includes both paid and non-paid appointments. Manage the faculty appointment, reappointment, and promotion processes, ensuring affirmative action and school of medicine faculty affairs’ requirements are met. Advise and instruct faculty search committees on university policies and procedures. Establish faculty appointments. Maintain and process records regarding appointments. Work with network program directors to conduct annual performance reviews for faculty.  (15%)
  4. Manage the onboarding process for incoming students. Oversee student background checks and immunizations, including ensuring deadline compliance, advising students and regularly monitoring ImmuniTrax to ensure year-round student compliance. Work with network faculty to finalize textbook list. Work with the School of Graduate Studies to coordinate incoming student checklist and new student orientation schedule. Coordinate and ensure that all program locations conduct random drug screenings for MSA students in the Fall and Spring. (10%)
  5. Develop annual reports for the network for submission to ARC-AA and other accrediting bodies. (10%)
  6. Plan and manage three main program events: graduation honors dinner, alumni reception and American Society of Anesthesiologists leadership reception. Supervises site staff in their work related events including issuing invitations, collating responses, preparing presentations and staffing events.  (10%)
  7. Conduct weekly student case log and evaluation audits for the network, and follow up with noncompliant students and clinical instructors. Manage student data for the network in E*Value, Eanesthesiology, and ExamSoft. Supervises site staff in their work related to database management including setting system parameters, managing data, troubleshooting and supporting end users. (7%)
  8. Work with the marketing associate to develop and maintain contact lists, including but not limited to alumni and clinical instructors (network and site specific). (6%)
  9. Develop and implement initiatives to encourage donations from alumni and clinical instructors. (6%)
  10. Oversee workshops and/or certificate program for clinical instructor development across the network. (6%)

 

NONESSENTIAL FUNCTIONS

Perform other duties as assigned. (<1%)

 

CONTACTS

Department: Continuous/constant contact with program directors, faculty, staff and students across the network. Consult regularly with the program directors and other staff members to provide updates and enhance collaboration. Regular contact with department chair, department administrator, and department staff.

University: Continuous contact with CWRU entities including the Office of General Counsel, School of Graduate Studies, School of Medicine Office of Finance and Planning, Payroll, and various CWRU departments. Regular contact with School of Medicine Office of Faculty Affairs & Human Resources and with Office of Inclusion, Diversity and Equal Opportunity in order to complete the faculty affairs functions for the program.

External: Continuous contact with administrators and clinical instructors at hospitals throughout the United States to establish partnerships and create clinical rotation agreements. Occasional contact with staff of accrediting bodies for the purposes of completing and submitting accreditation reports. Occasional contact with American Society of Anesthesiologists and American Academy of Anesthesiologist Assistants to plan the program’s annual network events. Occasional contact with staff and students from other universities, visitors and guests to CWRU, and vendors.

Students: Continuous contact with incoming students and current MSA students.

 

SUPERVISORY RESPONSIBILITY

Supervises site staff in their work related to clinical rotations, events, and database management at all program locations. Indirect supervisor responsibility to graduate students in the program.

 

QUALIFICATIONS

Experience: 3 or more years of administrative experience required, preferably in an academic medical setting or higher education setting. Experience in staff supervision required; experience in event management and data management preferred.

Education/Licensing: Bachelor’s degree required, master’s degree preferred.
 

REQUIRED SKILLS

  1. A high degree of follow-up, organization, discretion, professionalism and accuracy are essential for this position.
  2. Exhibit a high level of initiative and possess the ability to work independently as well as within a team.
  3. Proven ability to lead, work with and elicit cooperation from others.
  4. Strong interpersonal skills as well as strong organization and management skills.
  5. Strong verbal and written communication skills.
  6. Ability to problem-solve effectively and demonstrate good analytical skills, good judgement and logical decision-making.
  7. Computer proficiency and familiarity with Microsoft Office, PeopleSoft and CWRU systems.
  8. Willingness to learn and adapt to new systems as they are implemented.

 

WORKING CONDITIONS

General office environment. Travel may be required for on-site event management.

Organization

Working at Case Western Reserve University

Case Western Reserve University is among the nation's leading research institutions. Founded in 1826 and shaped by the unique merger of the Case Institute of Technology and Western Reserve University, Case Western Reserve is distinguished by its strengths in educationresearch, service and experiential learning. Located in Cleveland's University Circle, we offer nationally recognized programs in the arts and sciencesdental medicineengineeringlawmanagementmedicinenursing and social sciences.

Student enrollment exceeds 9,800 students, forty percent of whom are undergraduatesFacultyand students hail from more than 90 countries, with academic interests that reach every region of the world. Case Western Reserve, with the support of individuals, corporations and foundations, aids nearly 100 designated research centers.

As a service-oriented institution dedicated to civic leadership, Case Western Reserve seeks individually and collectively to prepare our students to improve the human condition and to direct the benefits of discovery toward a better society. This effort is not limited to the university's classrooms, laboratories, librariesresidence halls and athletic fields, but includes partnerships with many other institutions. We build these partnerships believing that our ability to improve the human condition should begin in our own community.

Case Western Reserve University remains Ohio's top-ranked school among the nation's premier national universities, as ranked by U.S. News & World Report and is the only Ohio institution ranked in the top 50 nationally. We promote a culture of inquiry marked by rigor, creativity, curiosity, innovation, respect, sensitivity and open communication of ideas.

The university supports interdisciplinary partnerships in education and research with numerous faculty holding joint appointments in more than one Case Western Reserve school or department, as well as at neighboring institutions. These relationships launched many of the unique pairings of science, business and liberal arts into the centers and programs that enhance the undergraduate and graduate experience at the university. Our dual degree programs enrich the educational experience for those students who choose to balance the technical requirements of engineering or the sciences with a strong interest in the humanities.

With more than $375 million in research funding annually, the university attracts outstanding undergraduate and graduate students along with renowned faculty whose research has made significant contributions to the way we live and work. Case Western Reserve counts 15 Nobel laureates among our alumni and current and former faculty, including the first American scientist to ever receive the prize.

Our students' experiences in cultural institutions, clinics, social service agencies and industry are not viewed as “extra-curricular,” but create the learning experience that defines a Case Western Reserve education. The university's service programs in the Cleveland Municipal School District have impacted more than 145,000 students with more than 43 signature programs. The university has launched more than 580 community partnerships on the local, national and international levels. Annually the university sponsors Case for Community Day, an event where hundreds of Case Western Reserve employees and students lend their time and talent to targeted community development projects in the Greater Cleveland area.

Our alumni number more than 110,000 and constitute a “who's who” of every profession. Alumni represent one of the university's strongest resources, playing a vital role in campus life through their work as advisors, mentors, friends and advocates.

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