Academic Coordinator

Job description

Pasadena, CA
Full time

Job Description:


The Academic Coordinator supports the School of CFP Associate Dean and School of CFP Faculty in providing oversight related to BA Community Psychology fieldwork assignments, community affiliation agreements, Internship and Practicum placements for CAADAC & CFLE, and in assuring compliance with both regional and professional accreditors. Responsibilities include the coordination of all the School of CFP fieldwork, internship and practicum. The incumbent will assist in the auditing of students in the School of CFP Community Psychology program, analyze and approve "field experience". Organizes and administers orientations to student learning and practica; and recommends students to the appropriate accrediting/credentialing body (CAADAC-Drug and Alcohol Counselor, NCFR-Certified Family Life Educator, and Health Education Specialist accrediting bodies).

This position is located in Pasadena and directly reports to the Associate Dean of the School of CFP.


  • Conduct outreach to community-based organizations to build relationships that will facilitate affiliation agreements for student placements.
  • Analyze, review, process and update students' fieldwork, practicum, or internship program related documents.
  • Contact student and/or all campuses/cohorts/sites/online regarding any concerns or issues found.
  • This position will also host quarterly required online meetings for Site Supervisors to review Program Learning Outcomes, changes in fieldwork requirements and to support sites and learn about trends in the field. Act as the liaison between students and fieldwork/practicum/internship sites.
  • Act as the point of contact for all students' fieldwork/practicum/internship questions, problems, and concerns.
  • Intake of a large volume of phone calls and e-mails.
  • The Academic Coordinator will work to ensure that all site preapproved meet basic guidelines (listed in the Affiliation Agreement and Fieldwork Site Manual) and will work with each site to make sure they are oriented via an online Site Orientation, and trained on TaskStream, which will be used for submission of evaluation forms.
  • Develop and implement training for students on "How to Apply" for their fieldwork, practicum, or internship and all related information students need to meet the state or national requirements for any applicable credentials, certificates, and for program graduation requirements.
  • Assist with the state and federal report data gathering for accrediting bodies as directed by the Dean of School of CFP, as needed.
  • Continually work as team member with other members of the School of CFP with a positive and engaged attitude.
  • Create and Update annually the Fieldwork Manual and associated fieldwork forms.
  • Perform other duties as assigned.

  • High level of customer service to all students, faculty, staff, and outside entities.
  • Superior leadership skills, including leading group projects and managing responsibilities.
  • Analytical and results oriented with demonstrated strong decisions making skills.
  • High level of professionalism, ethics, and discretion and confidentiality in dealing with various situations, information, employees and students.
  • Knowledge creating, writing and revising college processes and policies.
  • Excellent interpersonal skills, team building skills with a helpful, supportive, and responsive attitude and aptitude.
  • To be able to work in a complex process system of auditing, evaluating and analyzing information.
  • Experience working within a department within higher education reviewing student files, analyzing student information in Higher Education.
  • Ability to use and learn new technologies to effectively manage the overall flow and needs of the School of CFP.


  • BA in Psychology, Education, (or closely related field) from an accredited college or university is required, master's degree is preferred.
  • Minimum of 2-4 years' experience with administrative support and processes, preferred.
  • Minimum of 2-5 years' experience in Higher Education, preferred.
  • Minimum of 2-5 years' experience conducting community-based outreach, and building connections with community-based agencies/businesses
  • Excel, and Outlook. Experience with TaskStream highly desirable.

Pacific Oaks College and Children's School offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.

Pacific Oaks College and Children's School is an Equal Opportunity Employer.

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Pacific Oaks College and Children's School





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Job No:
Posted: 12/7/2018
Application Due: 12/20/2018
Work Type: