Conference Coordinator - Temp

Job description


Job Description Summary:

The Medical-Legal Partnership Summit is a two-day academic conference exploring the ways in which adding lawyers to health care teams can improve the health of patients and communities. The conference has been hosted by the National Center for Medical-Legal Partnership (a project of the Milken Institute School of Public Health at GW) since 2005, and is attended by 400-500 health care, legal, and public health professionals.

The Conference Coordinator will be in charge of all of the logistics for the meeting. Specific responsibilities include, but are not limited to:

-Prepare materials for and participate in conference committee meetings
-Build and manage workshop and poster session application forms
-Work with NCMLP staff to schedule the workshop sessions and prepare and maintain a working spreadsheet with all relevant session information, including audio visual and technical equipment needs
-Notify all people who submitted workshop and poster applications of the acceptance or denial of their abstracts. Coordinate AV needs, speaker bios, and logistics with speakers.
-Customize the event’s CrowdCompass mobile app with agenda, speaker, and event information
-Maintain the Summit’s website with up-to-date information on the agenda and various deadlines
-Gather proposals from and hire vendors
-Coordinate hotel rooms and travel for staff and VIP speakers
-Train on-site volunteers;
-Order signage, swag, and awards
-Work alongside registration to triage questions and problems
-Coordinate on-site setup
-Staff the registration desk at the conference and manage on-site volunteers
-Work with the on-site AV team to ensure that all presenters have the support and equipment needed
-Organize and attend conference debriefing meeting and present a final report on conference outcomes and processes
-Perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

The successful candidate will have a minimum of 3-4 years of conference planning experience, managing aspects of meetings for 300+ people, and;
-Excellent organization skills and attention to detail
-Strong ability to multi-task, prioritize tasks, meet deadlines, problem-solve, and perform under pressure
-Excellent verbal and written communication skills
-Excellent interpersonal and customer service skills and ability to work with diverse groups
-Experience with word processing, spreadsheets, and databases
-Willingess and ability to work remotely with staff, committee members, and speakers
-Experience with CrowdCompass app a bonus


Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Human Resource Management and Development (HRM&D) Family Comm, Mktg & Media Sub-Family Events Stream Level Full-Time/Part-Time: Hours Per Week: 40 Work Schedule: 8:00 AM to 5:00 PM Monday - Friday Position Designation: Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Is this an internal posting? Yes Position Type: Posting Number: T000023 Job Open Date: Job Close Date: Open Until Filled: Yes Applicant Review Will Commence On: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * Why are you interested in working in a temporary assignment at the George Washington University?
    (Open Ended Question)
  2. * Do you have experience with meeting or conference planning events?
    (Open Ended Question)
  3. * We have locations in: Alexandria, Arlington, Ashburn, Foggy Bottom, Mount Vernon, and Rockville. Please list your preferred work locations below.
    (Open Ended Question)
  4. * What is the hourly rate you are looking to make? Please provide a range below.
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter





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Job No:
Posted: 12/7/2018
Application Due: 1/8/2019
Work Type: