Project Manager

Job description

Project Manager

Stanford University

Job Number:

Stanford University is seeking a AIM Lab Project Manager to lead and administer programs or functions under minimal supervision for the Stanford Anesthesia Informatics and Media (AIM) Lab. The School of Medicine, Department of Anesthesiology, Pain and Perioperative Medicine is one of the three largest departments in the School of Medicine. The Department has maintained significant clinical growth over the last decade, and includes 155 faculty and over 100 clinical FTE, as well as more than 200 residents, fellows, administrative and research staff. The growth of the Department has resulted in expansion of educational events and programs, international conferences, various conferences within the US, and multiple educational courses.

The AIM Lab Project Manager reports to the Director of the AIM Lab and works in collaboration with academic medical education specialists within and outside the Department of Anesthesia. The manager is a part of an innovative team designed to enhance the professional development and medical education of medical students and anesthesiologists at Stanford University.

The AIM Lab includes projects that span education, clinical informatics, and mobile computing in medicine. Our goal at the AIM Lab is to focus on innovative user-centered solutions to healthcare IT. Our work has been honored by funding and awards from the Agency for Healthcare Research Quality, IARS, Society for Technology in Anesthesia, and Medicine 2.0, among others.

The programs of the AIM Lab are both internal and external. Internally, we work on department related projects to enhance our anesthesia residents' education. These projects include an online library of past recorded lectures, a website featuring key anesthesia related content, an in-person monthly course for resident interns and ongoing support for our residents. Externally, a key project of the AIM Lab is the Learnly umbrella of products which includes a one-year curriculum designed to provide CA-1 residents with competency in the anesthesia basic sciences and a one-year program during internship that is designed to help incoming residents feel more prepared to begin anesthesia residency training. Learnly is used in over 40 residency programs across the country and around the world. Another program of the AIM Lab is the Stanford Science, Technology and Medicine Summer Program. Our two-week program aims to help high school and undergraduate students pursue careers in health care and become compassionate caregivers. They explore a range of topics including 3D printing and simulation.

The AIM Lab Project Manager supervises the technology assistant(s) for these programs, ensuring effective and timely coordination of all sessions and administering of courses. Responsibilities also include supervision of recording lectures given in the Department of Anesthesia for online viewing and the administration of the department iPad program that provides medical students and resident learners with iPads for educational use.

The incumbent will provide leadership for using technology in teaching, learning, community building and/or research. Oversee and/or provide assistance in the direct integration of technology into course curricula, extra-curricular or co-curricular learning, and/or research projects. Work with faculty on the design, development and implementation of content used in traditional on-campus classes or blended and online courses. Assist with the planning and conducting research on emerging technologies for use in an academic setting.

The AIM Lab Project Manager is responsible for lab compliance with IT policies, for renewal of contracts and coordination of purchases of major educational equipment and services for the AIM Lab. Responsibilities also include interpretation, implementation, and assurance that the AIM Lab complies with all Stanford policies related to online course development. This includes development and execution of copyright/IP agreements for multi-institutional courses and collaboration with the Office of the Vice Provost for Online Learning.

The AIM Lab Project Manager represents the AIM Lab to partners across Stanford University, including Continuing Medical Education Office, Vice Provost for Online Learning; Office of the General Counsel, Graduate School of Business, Graduate School of Education, and others; also represents the AIM Lab's business and academic operations beyond Stanford to other academic institutions as well as corporations.

Duties Include:

  • Lead the planning and operations for functions or programs that have significant business, regulatory and/or technical challenges requiring subject matter expertise. Manage multiple projects in the Anesthesia Informatics & Media (AIM) Lab. This includes Learnly program (a collection of courses and resources for anesthesia learning--a one-year curriculum designed to provide CA-1 residents with competency in the anesthesia basic sciences), research projects, educational courses, the Stanford Science, Technology and Medicine Summer Program and online courses.
  • Evaluate programs, policies and procedures. Identify issues, and develop alternative solutions that may include changes to programs, policies and procedures. Manage evaluation of programs, including surveys from participants, and implement changes when needed.
  • Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
  • Represent the program or function within the department, unit or school. Represents the program or function at the university level and/or to external constituencies. Represents the Lab/Department to other SU departments such as VP for Online Learning, GSB, Sch. of Engr., and IRB. Also manages programs involving international collaborators.
  • Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance. Works closely with the Director of the AIM Lab on strategic planning for the Lab and regarding new programs; has a key role in developing relationships with others in the Dept., as well as collaborators and staff in other institutions; works closely with the IRB regarding compliance.
  • May development and/or oversee budgets, manage finances including monitoring, analyzing, forecasting, and reporting. Responsible for monitoring budget and works closely with the Finance group; will analyze staffing needs/costs, and budget reporting.
  • Assess training needs and may develop associated training.
  • May direct and/or supervise staff. Supervisor for 5-10 staff; works closely with the Director to address staffing needs.
* Other duties may also be assigned. Desired Qualifications:
  • Prefer Master's degree in related field.
  • Demonstrated project management experience.
  • Supervisory experience and ability to effectively lead project teams
  • Experience providing technical training in group and individualized sessions.
  • Intermediate skill in the use of Microsoft Office applications, including, Word, Excel, PowerPoint, Access, Publisher.
  • Demonstrated skill/knowledge in the use of Adobe Creative Suite applications, including, InDesign, Photoshop, Illustrator.
  • Demonstrated skill/knowledge in the use of the Moodle, WordPress, OpenEdX or similar learning management systems and MOOC platforms.
  • Knowledge of educational applications of social media.
  • Experience in educational theories, including instructional systems design, and adult learning theory.
  • Excellent oral and written communication and presentation skills.
  • Excellent customer service skills, strong interpersonal skills and the ability to build strong working relationships with a diverse audience of faculty, staff, and students.
  • Ability to work collaboratively and in a positive manner with others.
Education & Experience (Required):
  • Bachelor's degree and five years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities (Required):
  • Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
  • Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills.
  • Demonstrated ability to develop and meet budget goals.
  • Demonstrated solid planning and organizational skills.
  • Demonstrated experience working independently and as part of a team.
  • Excellent interpersonal, written and oral communication skills.
  • Strong relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.
Physical Requirements:
  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work Standards:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,


Location: School of Medicine, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 12/6/2018
Application Due: 2/5/2019
Work Type: