Student Development Office Assistant, Categorical

Job description

Student Development Office Assistant (Categorical) 

Irvine Valley College

Initial Screening Date:  01/03/2019


Pay Range: 121, Step 1 = $4,002 (salary placement in the salary range will be based upon comparable experience and qualifications)


Classification Benefits:    

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are

fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).


PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at


Summary Description:

Under general supervision from assigned supervisory or management staff, performs a variety of specialized office support and clerical duties in support of the assigned Student Development office activities; assists the Student Affairs Director of an assigned college by participating in overseeing the day-to-day activities of the Student Development facility including the Office and Game Room; assists in coordinating special events and activities; provides information and assistance to students involved in Associated Student Government (ASG); works with the Interclub Council (ICC) and over 30 student clubs in promoting leadership opportunities; and maintains a variety of records and files, including financial records, and generates a variety of statistics and reports.


An incumbent assigned to this categorically funded classification is assigned to perform a wide range of clerical and financial record-keeping duties independently for the Student Development Office in the Student Services division of a college. The incumbent oversees the student activities of the Office and Game Room and typically receives only occasional instruction or assistance as new or unusual situations arise. An incumbent should know and understand the operating procedures and policies of the Office upon completion of the probationary period.


Knowledge of:    

• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

• Principles, practices and procedures of business letter writing, data collection, recordkeeping and report preparation.

• Financial and statistical recordkeeping.

• Interpersonal skills including tact, patience and diplomacy.

• Office assistance and support duties applicable to a student development office.

• Principles and practices used to establish and maintain files and information retrieval systems.

• Basic principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.

• Basic mathematical concepts.

• Work organization principles and practices.

• English usage, grammar, spelling, punctuation, and vocabulary.


Ability to:    

• Learn, interpret, apply, explain and comply with general District, administrative, and office policies and procedures as well as pertinent laws, regulations, ordinance, and other legal requirements and eligibility criteria for Student Development programs.

• Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities.

• Apply accounting principles to the maintenance of financial accounting transactions and auditing of financial records.

• Maintain the security of confidential materials.

• Respond to requests and inquiries from students, staff or the public; effectively present information in person or by telephone to students, staff or the public.

• Operate word processing, desktop publishing, spreadsheet, database management and specialized software proficiently.

• Operate office equipment such as computer, printer, calculator, copier and facsimile.

• Schedule and coordinate a variety of departmental activities.

• Independently prepare routine correspondence and memoranda.

• Work independently in the absence of supervision.

• Hire, train, supervise and evaluate the performance of game room personnel.

• Perform a variety of office support and clerical duties and activities of a general and specialized nature in support of the assigned student development services and activities. 

• Use sound judgment in recognizing scope of authority.

• Type or enter data at a speed necessary for successful job performance.

• Compile and organize data and information.

• Maintain filing systems.

• Exercise good judgment in maintaining information, records, and reports.

• Plan and organize work to meet schedules and changing deadlines.

• Adapt to changing technologies and learn functionality of new equipment and systems.

• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.

• Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.

• Communicate clearly and concisely, both orally and in writing.

• Establish and maintain effective working relationships with those contacted in the course of work.



Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.


Equivalent to completion of the twelfth grade supplemented by coursework or on-the-job training in clerical and administrative support practices and procedures.


Two years of increasingly responsible technical accounting clerical experience involving public contact.


To Apply:

Please visit the District’s Employment Opportunities website at for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  






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Job No:
Posted: 12/6/2018
Application Due: 1/3/2019
Work Type:
Salary: $4,002 / Month DOE