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BUSINESS ADMINISTRATOR

Employer
University of Pennsylvania
Location
Philadelphia, PA

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Administrative Jobs
Institutional & Business Affairs, Alumni Relations & Development, Business & Financial Management
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Duties: The Business Administrator for External Affairs will have oversight of all financial and operational needs for a large, high volume department engaged in fundraising and alumni relations domestically and internationally. Reporting to the Senior Business Administrator, the Business Administrator will conduct monthly reconciliations, projections, financial analysis and reporting, and act as final financial approver for travel expense reports in Concur and Purchase Orders in Ben Financials. This position is also responsible for training and mentoring staff on the financial policies of Penn, Wharton and External Affairs to ensure that policies are adhered to in all business transactions. Maintaining knowledge of University policies and procedures, continuing education of new systems as they develop, and working to streamline processing and ensuring adherence to all University, Wharton, and government guidelines are essential to this role. This position will manage an Administrative Coordinator and oversee operations functions related to inventory, supplies, maintenance and employee building access. In addition, this position works closely with the Senior Business Administrator and department directors to set annual budgets and create monthly and quarterly reports to monitor spending.

Qualifications: A Bachelor's Degree and 3 years to 5 years of experience or equivalent combination of education and experience is required. Strong financial and accounting management skills required. Familiarity with Ben Financials and PennWorks a plus; experience with expense processing and business reporting tools like Qlikview, Smartview, and Business Objects required. Familiarity with fundraising and international expenses desired. Excellent interpersonal and communication skills (written and oral). This position requires flexibility, strong problem-solving skills, and the ability to work independently while functioning as part of the team. Strong organization skills, customer service orientation, and attention to detail.

Reference Number: 07-30561

Salary Grade: 026

Employment Type: Exempt

Org: External Affairs

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: D-Financial

Organization

Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.  

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds. 

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn. 

Vision

 

As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities. 

 

Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact. 

 

Learn about the signature initiatives of the Penn Compact 2022:  

 

Diversity 

 

Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world. 

 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. 

 

To learn more about Diversity and Inclusion at Penn visit: 

 

Benefits 

 

Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more! 

 

Campus and Beyond

 

We invite you to explore our campus and its stately buildings and state-of-the-art facilities. 

 

Try our self-guided tour! Come and visit! 

 

Learn about sustainability at Penn. 

 

News 

 

Stay up-to-date with Penn's response to COVID-19: Coronavirus Information & Resources. 

 

Penn supports news publications that tell the ongoing story of the University community, communications services for external media, telephone and video services, and other media resources: Campus Media 

 

Connect with us!  

 

Instagram: @uofpenn 

Twitter: @Penn 

 

 

Company info
Telephone
(215) 898-7372
Location
3451 Walnut Street
 Philadelphia
PA
19104
US
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