Associate Director for Finance and Business Operations
Areas of Intereset: Executive Management and Senior Administration
Department: Integrity, Safety & Compliance
Requisition Number: 14859
Location: Boulder, Colorado
Employment Type: University Staff
Posting Close Date: 08-Dec-2018
The Office of Integrity, Safety, and Compliance welcomes applications for the Associate Director for Finance and Business Operations. The Associate Director of Finance and Business Operations (AD) will report to the Associate Vice Chancellor for Integrity, Safety, and Compliance (AVC for ISC) and work in close consultation with the OISC leadership team in championing the financial aspects of organizational strategic goals, promoting the efficient and effective use of financial resources (with total annual expenditures in excess of $8M). The AD supervises a financial analyst and student business office support.
This position manages all fiscal and planning activities in OISC including budget planning, financial modeling, financial reporting, asset management, rate-setting, and transactional accounting; monitoring and measuring progress toward long-range strategic plans; developing funding requests and mechanisms for new service initiatives; meeting capital outlay obligations, and ensuring sufficient funding for personnel.
The Associate Director works in close consultation with the AVC for ISC, Chief of Police, department directors, department staff, the Office of Budget and Fiscal Planning (BFP), the Campus Controller’s Office (CCO), the Office of the University Controller (OUC), the Procurement Service Center (PSC), and other administrative offices on the Boulder campus.
Who We Are
The mission of Finance & Business Support is to provide high-quality, specialized financial and business services that optimally support the mission, vision, and strategy of the Office of Integrity, Safety, and Compliance, Boulder Strategic Resources and Support, and the University. The Office of Integrity, Safety, and Compliance include the Police Department, CU Information Risk and Security, CU Digital Accessibility and Compliance, and Campus Compliance Office.
What Your Key Responsibilities Will Be
Operational Oversight of Fiscal and Business Activities
- Manage the day-to-day operations of the office, directing professional staff that are responsible for budgets, financial administration and the reporting of University funds.
- Establish work priorities/workflow and resolve management or personnel issues.
- Manage the OISC finance and business operations, including leadership, direction, supervision, performance planning, and evaluate job performance of 2 professional FTE (financial analyst and HR manager) and students, ensuring routine operational needs are balanced with ad hoc analyses and projects.
- Develop and provide training, support and guidance for OISC staff, finance and business operations staff.
- Provide supervision and guidance to professional and clerical staff in the production, financial analysis, and communication of budget data and budget processes.
- Develop appropriate financial and administrative policies, processes, and infrastructure to support operations.
- Continually upgrade and tailor operations to address evolving programmatic and operating needs in the most cost-effective manner utilizing appropriate software tools.
- Responsible for providing standard, consistent service and high customer service levels while ensuring compliance with all state, university, and federal policies.
- Identify major areas of concern and make recommendations to alleviate any unfavorable outlook.
- Continually analyze processes, workflow, and operations to improve efficiency and outcomes.
- Assess strengths and development needs of staff.
- Mentor, coach and ensure professional development opportunities for finance staff.
- Ensure alignment of financial and administrative practices with resources, policies, and priorities.
Advisor to the AVC, Chief of Police and OISC Leadership Team
- Participate as a full member of the senior team by aligning fiscal management and strategy organizational overall goals and vision.
- Serve as a resource to in interpreting budgeting and accounting policies, regulations and state statutes. Respond to questions concerning university policies and procedures.
- Identify, research, and evaluate strategic opportunities.
- Provide timely feedback on day-to-day operational issues.
Financial and Budgetary Planning, Modeling, and Reporting
- Working in consultation with the Office of Finance and Business Strategy (FBS), plan, develop, and implement financial models, budget strategies, and policies to achieve the organizations strategic goals.
- Identify and allocate resources, develop appropriate service rate structures, facilitate action plans, and evaluate outcomes while maintaining overall fiscal stability.
- Develop fiscal planning capabilities and financial projections based on a comprehensive understanding of OISC and its campus customers and constituents.
- Assist in all aspects of administering, preparing, reviewing, monitoring, projecting, and allocating the Budget Request, the Budget Allocation, and the Mid-year Budget. Assist in ensuring that the budget submissions reflect appropriately the University’s Strategic Plan.
- Maintain administrative control over the budget allotments and expenditures of the University’s budget for all non-research and non-profit funds.
- Provide analyses, interpretation, assumptions, projections, and presentations of financial data, including the budget submissions for executive management and BFP.
- Responsible for the oversight of the position control aspect of the human resource management system.
- Work with Campus HR service center coordinate new processes and to recommend changes as appropriate.
- Assist in aligning the budget with the strategic plan in developing the budget request and in developing multi-year budget projections.
Develop and Maintain External Relationships
- Work in close consultation with various campus and University offices especially the Procurement Services Center (PSC), the Campus Controller's Office (CCO), and the Office of Finance and Business Strategy (FBS) to represent the needs and interests of OISC by establishing strong relationships and partnerships.
- Initiate and pursue strategic collaborations.
- Participate on University-wide and campus committees as appropriate.
- Comment on and contribute toward University-wide and campus policy as appropriate.
- Collaborate and coordinate with other administrative offices as needed to manage implementation of new systems or ensure compliance with new policies.
What We Can Offer
Salary commensurate with experience.
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Ambitious. Be Strategic. Be Boulder.
What We Require
- Bachelor’s Degree from an accredited institution in business administration, accounting, finance or a related field.
- A combination of education and/or relevant experience may substitute for the educational requirements on a year for year basis.
- 5 years of progressively responsible experience in financial and administrative operations management which includes budgeting, strategic and financial planning, financial reporting, asset management strategies, and information systems in a complex organization.
What You Will Need
- Strong interpersonal skills with demonstrated ability and experience working collegially in a shared governance structure (i.e., an environment of shared decision making).
- Excellent written and verbal communication skills.
- Strong computer skills in basic productivity software such as Excel and Access, enterprise management software such as PeopleSoft, and data reporting tools such as SQL.
- Demonstrated ability in executing financial management strategies and developing processes and systems for tracking, measuring, and evaluating outcomes.
What We Would Like You To Have
- Experience in higher education.
- Finance or business experience with public safety in higher education, university police, or university security.
- Understanding of fund accounting principles.
- Master’s degree in accounting, finance, business administration or a comparable discipline.
- Demonstrated knowledge of university, state, and federal rules pertaining to financial and budgetary activity.
To apply, please submit the following materials:
1. A current resume.
2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications, and responsibilities of the position.
You will not be asked to upload references at this time.
Please apply by December 8, 2018, for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: [email protected]
The University of Colorado is an Equal Opportunity/Affirmative Action employer