Administrative Aide

Job description

Job Location Normal, Il 61790

Posting date 12-05-2018

General Summary
This position serves as administrative support to the Assistant Vice President for Student Affairs, Executive Director for Business Operations, and as needed for additional staff in the Office of the Vice President for Student Affairs.

In the absence of the Business Administrative Associate (Executive Administrative Associate), this position provides oversight of the daily operations of the Office of the Vice President for Student Affairs including supervision of student employees.

Required Qualifications
1. High school graduation or equivalent

2. Any one or any combination totaling five (5) years (60 months) from the following categories:
(a) College course work in business, finance, accounting or a related field:
- 60 semester hours or an Associate's degree equals one (1) year (12 months)
- 90 semester hours equals two (2) years (24 months)
- 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
- Master's degree or higher equals four (4) years (48 months)
(b) Progressively more responsible general or specialized office experience which included aspects of supervising staff or job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

If this position is Security Sensitive or if you are subject to a criminal background investigation based on University policy, employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Desired Qualifications
1. Thorough knowledge and understanding of university policies and procedures.
2. Ability to relate well with external constituencies and provide excellent information services to students, administrators, and faculty.
3. Ability to perform work with diplomacy, accuracy, and thoroughness, and the ability to see the big picture relative to events planning; arrange and assign tasks so that purposes are achieved.
4. Self-motivation as work is performed without direct supervision. Excellent time management and problem solving skills. Ability to prioritize numerous projects with different deadlines.
5. Excellent written and oral communication skills as well as the ability to work independently, take initiative, exercise good judgment, and manage what can be at times a stressful work environment.
6. Ability to exercise a high degree of confidentiality, professionalism, dependability, and accuracy.
7. Working knowledge of word processing, database creation and management, spreadsheets, calendaring, email, the University's student information system, and the use of various office machines (i.e. copier, fax machine, etc.). Familiarity with Web content management programs.
8. Proficiency in the use of the Internet as a research tool.
9. Experience with hiring, supervising, and training student staff.

Illinois State University is an Equal Opportunity Employer and has a strong institutional commitment to diversity. Females, minorities, individuals with disabilities, and veterans are encouraged to apply.





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Job No:
Posted: 12/6/2018
Application Due: 12/20/2018
Work Type: