Director of Operations and Outreach

Dec 05, 2018
Institution Type
Four-Year Institution

Director of Operations and Outreach

Stanford University

Job Number:

Job Code: 4123Job Grade: K
Stanford University School of Medicine sets the training ground for the next generation of biomedical leaders and pioneers. The Assistant Dean of MD Admissions has overarching responsibility for leading and managing all operational aspects of the MD Admissions process, from initial outreach to matriculation. Specifically, the Assistant Dean designs, implements, and maintains all programs, policies, and systems that support student admissions. She/he also manages the human resources, administrative, and logistical support for the office and works alongside the Associate Dean in strategic planning, program development, and funding outreach.

Duties include but are not limited to:
  • Oversee recruitment/outreach aspects of the Office of MD Admissions. Evaluate department policies and develop and implement procedures. Manage and supervise recruitment staff. Assist efforts in human resources management, including staff hiring, orientation/training, staff development, and performance assessment to provide guidance, recognition, and support.
  • Develop outreach and recruitment strategies. Participate in the assessment of the qualifications of prospective students utilizing established admissions standards, guidelines, and criteria. Utilize reporting to inform a continuous improvement model that drives attracting and selecting the most academically talented and diverse students.
  • Develop curricula and teaching materials for the recruitment/outreach activities, including staff training, file reviewer training courses, interviewer training courses, and other educational activities. Determine and execute on appropriate instruction methods to deliver the curricula and teaching materials.
  • Represent Stanford University School of Medicine to various constituents and at multiple events throughout the country. Serve as one of the liaisons to outside constituents in collaborative efforts of program reporting and data analysis for recruitment efforts, multiple mini interview (MMI) outcomes, and candidate surveys.
  • In collaboration with the Associate Dean, explore and develop mission-related programs for pipeline enhancements such as partnerships with community college pathway programs, special programs, financial aid initiatives, and other initiatives.
  • Write and/or edit new program proposals and grant applications to facilitate recruitment/outreach initiatives such as the development of a new post-baccalaureate program, new clinical education pathways, diversity enhancement programs, etc.
  • Based on the analyses of admissions trends, evaluation of the MMI, and outcomes of various constituent surveys, contribute to publications.
  • Research and oversee data for public and private information and reports for distribution to the Faculty Senate (Annual Report), Consortium statistics, website content, supplementary application content, AAMC publications (Medical School Admissions Requirements book), and national reports (e.g., US News & World Report).
  • Oversee the recruitment/outreach aspects of the Admissions group's finances. Set the financial parameters, manage the financial resources, perform financial analyses, and conduct long-range financial planning of recruitment efforts

Come make one of the best medical schools in the world even better!

About Stanford University School of Medicine
Stanford University School of Medicine, located in the heart of Silicon Valley, was founded in 1858 with a mission to be the premier research-intensive medical school that improves health through leadership, diversity, and a collaborative approach to discovery and innovation in patient care, education, and research.

With more than 1,900 faculty, each providing a unique mix of research, education, and patient care effort, organized in 28 academic departments and 9 interdisciplinary institutes and centers, supported by more than 3,500 staff, educating 3,000 students, postdoctoral fellows, clinical residents and fellows, and trainees, and collectively generating about $2.3B in revenues, the School of Medicine is Stanford's largest school and truly a complex organization.

Holistically, the School of Medicine is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of staff, Stanford offers career development programs, competitive pay that keeps pace with market trends, and benefits that increase financial stability and promote healthy, fulfilling lives.
  • Master's degree highly desired; PhD recommended
  • At least 8 years of experience managing an admissions office, preferably MD admissions
  • Experience in grant writing
  • Experience in data analysis
  • Experience in major project management
  • Experience in program development
  • Supervisory experience

Bachelor's degree and eight years of relevant experience, or combination of education and relevant experience.

  • Demonstrated leadership skills and ability to influence and motivate constituencies which could span multiple organizational boundaries.
  • Demonstrated excellent planning, organizational and analytical skills.
  • Demonstrated ability to make sound business decisions using good business judgment and innovative and creative problem-solving.
  • Demonstrated ability to manage financial, organizational and staff resources.
  • Excellent interpersonal and communications skills with the ability to cultivate professional and business partnerships.
  • Relevant subject matter expertise.

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

May work extended hours or weekends.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,


Location: School of Medicine, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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