Assistant Director of Alumni and Parent Engagement, On-Campus Engagement

Job description



Responsible for executing, and oversight of key on-campus programming for alumni and students and the creation and success of the online alumni store. The Assistant Director of Alumni and Parent Engagement will also be responsible for executing all alumni athletic programming, co-managing alumni weekend, and planning and executing compelling on-campus events that engage the student body and introduce them to the alumni association. Develop promotional products and manage marketing, sales, and distribution of online alumni store. Perform a broad range of event, volunteer management, and engagement support within the Office of Alumni and Parent Engagement.





  • Serve as co-manager of Alumni Weekend, and Reunion Weekend as needed. Duties include programming, planning, and implementation. This will include coordination with and oversite of volunteer committees, vendors, students, and other staff at the College.
  • Working with CMS Athletic Director and coaches, execute alumni athletic games and Hall of Fame in support of CMC and CMS goals and objectives.
  • The Assistant Director will engage student leadership to develop joint programs for students and alumni including class-oriented events and alumni-student programs. Plan, publicize, and implement student engagement programing focused on connecting alumni with current students and increasing student awareness of the CMC Alumni Association and membership in the alumni community. Collaborate with Annual Giving on Senior Class Gift.
  • Serve as Alumni Store lead, responsible for the creation and success of the alumni store including sourcing of CMC branded products, negotiating contracts, marketing and maintaining Alumni Store website, monitoring and analyzing sales, and distribution.
  • Demonstrate ability to map out a comprehensive marketing strategy for both alumni weekend and the alumni online store. Drive strategies that are proven by testing and metrics.
  • Work with and manage volunteers including committees of the Alumni Association Board of Directors, chapter leaders, class liaisons, reunion class chairs, event hosts, and students.  Duties include organizing and attending meetings, regular correspondence, and implementing programs. Primary committees will be Alumni Association On-Campus Engagement committee and Alumni Weekend committees.
  • Assist in the planning and execution of all major alumni and parent events as assigned.
  • Demonstrate professionalism and poise in responding to the public and various internal constituencies, including trustees, donors, faculty members, students, and staff.
  • Work in a collaborative, flexible, and team focused manner.
  • Cross-train on other administrative functions within the department in order to knowledgeably field questions and perform tasks in colleagues’ absence or in support of colleagues as needed.
  • Perform other essential duties and tasks specific to the position and other duties as assigned.


The successful candidate will also be able to perform the following essential functions including:

  • Regular attendance.
  • Take and follow directions.
  • Work cooperatively with others.
  • Receive and respond appropriately to constructive criticism.
  • Display a positive attitude.
  • Balance multiple tasks and priorities



REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:  Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

A high level of proficiency in Word, Excel, Outlook and other Microsoft Office software and Adobe Creative Suite, plus ability to learn and adapt to new software.

Requires superior organizational skills, an ability to work independently with minimal direction.  Must be detail-oriented.

Requires excellent goal-oriented management skills.  Must have ability to work collaboratively and professionally with student employees and volunteers.

Flexibility and ability to juggle competing priorities and support numerous initiatives.

Requires strong interpersonal skills and an ability to interface professionally with alumni, parents, administration, faculty, and students.  Must have ability to work effectively with volunteers, with the donor community, with the academic community, and with colleagues as part of a team.

Experience with database functions and queries, particularly with Blackbaud’s Raiser’s Edge.

Proficiency in the use of e-mail software and the ability to manipulate attachments.

Requires exceptional professional writing, editing, and analytical skills.  Must possess strong verbal skills.

Knowledge of event planning and basic marketing strategies.

Knowledge of selective, private higher education external relations activities is preferred

Collaborative spirit and service-oriented attitude.

This position may require the ability to lift materials and supplies for events, such as floral arrangements, chairs, podium, etc., up to 50 pounds.




Bachelor’s degree is preferred or experience in a related field or equivalent combination of education and experience is required. 

A minimum of three years of professional level experience with increasing responsibility is required. 

Experience at an academic institution or in higher education is preferred.

Volunteer management and event planning experience is preferred. 


LICENSES:  A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.

GROOMING AND APPEARANCE:  The Claremont Colleges seek to maintain a neat and professional image at all times.  Professional attire is expected.



HOURS:  The regular hours for this position are 8 am to 5 pm.  Hours may vary due to the needs of the College or department, with some flexibility for evening or weekend hours required for events.  This position may require some local travel.



This is a full-time, 12 month, exempt level, benefits-eligible position.

REPORTS TO:  Assistant Vice President for Alumni and Parent Engagement


Physical Requirements:                Heavy (up to 50 lbs.)




BACKGROUND CHECK:  The successful candidate will be required to undergo a full consumer background check.  Certain positions will require the successful completion of a post-offer physical agility test.  Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.


ADA/OSHA:  This job description defines the essential or fundamental job duties of this position.  It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.  It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).


DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.  When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.


Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or [email protected] for assistance.




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Job No: REQ-1222
Posted: 12/5/2018
Application Due: 12/20/2018
Work Type: