JOB NO.: 96819-AS

Work Type: Staff Full or Part Time, Staff-Full Time, Staff-Part Time


Location: Madison

Categories: Academic Advising, Student Services/Support, Grant, Research, Contract Management, Office & Administrative Support

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 96819-AS



FTE: 80% - 100%

Anticipated Begin Date: JANUARY 05, 2019

Term: This is a renewable appointment.

Advertised Salary:

Minimum $48,333 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's degree required; Master's degree, or other graduate or professional degree, preferred.

Minimum number of years and type of relevant work experience:

-Minimum two years of administrative experience in research or educational setting including substantial involvement in the administration of research grant proposals in an academic environment.
-Experience with administration of NIH T32 and/or other training grants.

-Excellent organizational skills, strong interpersonal teamwork and supervisory skills, excellent verbal and written communication skills, sound judgment, ability to be resourceful.
-The ability to be flexible in work assignments, meet deadlines, and provide independent problem solving; ability to advance projects and initiatives.
-Aptitude for accuracy and attention to detail, and ability to integrate information for "big picture" thinking.
-Ability to work effectively and collaboratively with faculty, research administrators, and training grant administrators of diverse backgrounds.
-Proficiency with the MS-office suite, email, and e-calendar.
-Experience using tools such as MS-Excel, MS-Access, SQL tools, SPSS, SAS, Tableau or related query and analysis tools with large data sets.

A minimum of 7 years' experience is required for appointment at the senior level.

License or certificate:

Position Summary:

The School of Medicine and Public Health (SMPH), in coordination with the Office of the Vice Chancellor for Research and Graduate Education (OVCRGE), is launching a new T32 support office, the Office of Training Grant Support. The SMPH prides itself in providing outstanding training to graduate students. NIH-supported T32 training grants are an important part of the support provided to graduate students and postdocs, and also provide a framework for carrying out important aspects of research training, such as responsible conduct of research, reproducibility and rigor in experimentation, enhancement of institutional efforts to promote diversity, and many other specific aspects of research training. The new office will focus on 1) meeting the training and educational need of pre- and post-doctoral trainees and their mentors and 2) providing the support necessary for T32 directors and other researchers to garner and maintain trainee funding support for continued research and educational excellence at the University of Wisconsin-Madison.

This position will serve as the Associate Director of the Office of Training Grant Support. The Associate Director will act as the administrative leader who will enhance recruitment and training activities, work with the OVCRGE to create functional information technology tools, and assist in training grant application and renewal processes as needed. The Associate Director will also serve as a school- and university-wide resource, bringing a service-oriented perspective. This position will support the development of new initiatives and will be committed to the integrity of processes as they serve faculty, staff, and students. The Associate Director will report directly to the SMPH Associate Dean of Basic Science or designee.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment.

To see the principal duties of this position, please click on the "Full Position Details" link below.


Kim Mcfarlane
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Dec 3 2018 Central Standard Time

Application Close: Dec 31 2018 11:55 PM Central Standard Time


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