International Admissions & Office Coordinator
Job Description: POSITION TITLE: INTERNATIONAL ADMISSIONS & OFFICE COORDINATOR SFADMS-CORD01 STATUS: Full time DEPARTMENT: Admissions DIVISION: Student Development CLASSIFICATION: Non-exempt UNION: Support and Technical REPORTS TO: Director of Admissions and Recruitment and Coordinator of International Student Services PLACEMENT: Support Grade 8 MINIMUM PAY RATE: $48,766 annually Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff. POSITION SUMMARY A very busy, high traffic office. Provides supervision of the day-to-day operations of Admissions Office, most specifically scheduling, training and oversight of full- and part-time staff and student workers in Admissions office. Has a dual reporting role to the Director of Admissions and the Coordinator of International Student Services. Processes international students' documentation according to federal regulations; maintains student records and files. Maintains an open and approachable manner and confidentiality. Functions as a back up to the director in his/her absence. ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES 1. Assist the director in planning, communicating, and implementing procedures for the admission of students to the college. Carry out established policies and procedures. 2. Assist the Director in preparing the annual budget, and monitor budget expenses. Prepare payroll, OT/COMP hours worked, PAFs, ad-hoc reports, and absence requests for all Admissions and Recruitment staff. 3. Assist the director with supervision of full- and part-time staff and student workers. Delegate work as necessary. Interview, hire, and supervise student workers. 4. Review office procedures and recommend changes as necessary. 5. Assist the Director in maintaining the recruitment and admissions office calendars. 6. Assist the Director with implementing and maintaining technology processes which include the student ERP system, social media, document imaging and web-based software. 7. Assume the role of the Designated School Official (DSO), interact with SEVIS, SEVP, and related agencies, provide record keeping/updates, and handle other related to Admissions, immigration and program administration matters. Collaborate with the Primary Designated School Official (PDSO) and other Designated School Officials (DSO), faculty and staff as needed. 8. Provide pre-admission advising and communicate admissions requirements to prospective international students and their sponsoring families/friends through individual appointments, phone calls, social media and/or e-mails. Advise international students concerning USCIS regulations. 9. Certify international admission documents, including financial documents, and determine eligibility for admission, prepare and authorize I-20 forms. 10. Report, prepare and maintain legally required records on prospective international students according to federal guidelines. Process undocumented students according to state legislation. 11. Develop and maintain procedures that protect the criminal and civil liability of the institution in F-1 and immigration matters. 12. Assist in processing of recalculations for residency, charge-backs, cooperative agreements, and in-district employment. Prepare cooperative agreement reports each semester and distribute to participating colleges. 13. Assist the International Student Services Coordinator with the planning and implementation of international student policies and procedures. This includes orientation documentation and activities. 14. Maintain knowledge of requirements of all selective admissions programs, residency, recruitment and daily processes of the Admissions' Office. 15. Serve on college committees; attend department meetings and training as assigned. 16. Perform other related duties as assigned. MINIMUM QUALIFICATIONS 1. Bachelor's degree. 2. Three (3) years of overall admissions and/or higher education experience. 3. Knowledge of or willingness to learn Department of Homeland Security's SEVIS database system, NAFSA Adviser's Manual, and US/CIS regulations for F-1 students. 4. Must qualify to carry the title of a DSO under federal guidelines. 5. Strong personal computer and technology skills and knowledge of Microsoft Office suite. 6. Ability to work with a diverse group of faculty, staff, students, public, and other community agencies. 7. Awareness of concerns of international students and cross-cultural sensitivity. 8. Effective interpersonal, communication, time and project management, and organizational skills. 9. Knowledge of student ERP systems, web-based software and social media platforms. PREFERRED QUALIFICATIONS 1. Two (2) years of international admissions experience and five (5) years of overall admissions and/or higher education experience. 2. Knowledge and/or experience with Ellucian Colleague software. 3. Previous experience as a DSO or knowledge of F-1 visa regulations. PHYSICAL DEMANDS 1. Normal office physical demands. 2. Ability to travel between campus locations and to and from community events. WORKING CONDITIONS 1. Duties are performed indoors in the usual office environment. Internal candidates must adhere to the terms of employment regarding length of time in current position as outlined in their union contract. Application Procedures: "Apply to this Job at employment.jjc.edu" Application Deadline: January 6, 2018 All offers of employment are contingent upon the following: * Satisfactory results of a background check * Post-offer, pre-employment Drug Screening for employees that are new to the College * Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires Joliet Junior College is an equal opportunity/affirmative action college supporting diversity. ANNUAL CLERY SAFETY REPORT (ASR) NOTICE FIRE SAFETY REPORT (FSA) and MISSING PERSON POLICY (MPP) FOR STUDENTS RESIDING IN "ON CAMPUS" STUDENT HOUSING Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in "on campus" student housing is available at the JJC Police Department website : www.jjc.edu/cleryreport If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses. This information is required by law and is made available by the Joliet Junior College Police Department.