Program Coordinator, IBS

Job description


Job Description Summary:

The Institute for Biomedical Sciences (IBS) is the interdisciplinary umbrella admissions and oversight program for the five biomedical research PhD programs offered at GW [Cancer Biology, Genomics & Bioinformatics, Microbiology & Immunology, Neuroscience and Pharmacology & Physiology]. This IBS brings together a wealth of research opportunities at the GW School of Medicine & Health Sciences, the Columbian College of Arts & Sciences and the Children's National Health System. Over 75 faculty members participate in our PhD programs and our current student enrollment numbers approximately 70. The IBS programs prepare alumni for successful biomedical research careers in academia, industry/biotech and government/nonprofit, as well as careers in science communication, science teaching and science policy.

The IBS Program Coordinator provides support for the day-to-day administrative and logistical operations of the institute, and serves as a valuable resource to our faculty, students, and senior leadership. Primary responsibilities include data tracking, reporting, and communicating with faculty, students, program partners, and the public to advance the goals of the IBS PhD programs. This position will report to the Program Manager, IBS.

PROGRAM SUPPORT - Prepare and process application data, course evaluations, expense reports, registration forms, certification forms, meeting minutes and other documentation related to program management. Track and document required degree components in database and student records [lab rotations, qualifying exams, dissertation committee meetings].

DATA MANAGEMENT - Prepare reports related to admissions, enrollment, student data, and program outcomes for senior leadership. Track and document current student and alumni accomplishments and professional endeavors regularly throughout the year [publications, awards, presentations, employment].

CUSTOMER SERVICE - Respond to applicant/student inquiries related to admissions, registration, program progress, university regulations, etc. and communicate with other departments as necessary to resolve issues and ensure compliance with applicable policies and rules. Assist faculty with Blackboard, gradebook maintenance, material distribution, and acquiring educational resources.

MEETING & EVENT SUPPORT - Assist with registration, schedule planning and room reservations for classes and meetings. Contribute to planning and execution of recurrent and occasional program-related events [orientation, admission interviews, career day, research days, etc.].

COMMUNICATION - Maintain and post appropriate content to IBS social media accounts.
Create announcements and programs for dissertation defenses. Contribute to establishing, improving and documenting department SOPs.

OTHER - Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

- Experience creating efficient processes and systems for tracking, analyzing and presenting data
- Proficiency in Excel and database reporting and superior attention to detail
- Strong communication, organizational, interpersonal and problem-solving skills
- Ability to provide timely and responsive customer service to a wide range of constituencies in a diverse academic
- Ability to work independently, meet tight deadlines, and balance multiple projects at once, as well as document and
optimize standard operating procedures

Typical Hiring Range $18.11 - $23.52 How is pay for new employees determined at GW?

Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Medicine and Health Sciences (SMHS) Family Academic Affairs Sub-Family Program Administration Stream Service and Support Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40 hours per week Work Schedule: Monday-Friday, 9:00 am - 5:30 pm Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? No Posting Number: S007825 Job Open Date: 12/04/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * Do you have a Bachelors degree?
    • Yes
    • No
  2. * Have you had experience working in higher education administration or in a University setting?
    • Yes
    • No

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2

Documents needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2





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Job No:
Posted: 12/5/2018
Application Due: 12/12/2018
Work Type: