Executive Assistant - Provost's Office-18001847

Job description

Job Description

Executive Assistant - Provost's Office-18001847

The Provost is the chief academic officer of the university, overseeing eight schools as well as multiple cross-school programs. The Provost is responsible for setting and guiding institutional and budgetary priorities that advance the university’s academic mission. Together with deans and senior administrators, the Provost directs and supports the partnerships and collaborations of schools on four Massachusetts campuses and an international center in Talloires, France. This team of academic leaders ensures that the university’s educational and research programs are of the highest quality by working closely with faculty, staff, alumni, and students to fulfill the university’s goals and aspirations.

This position provides complex executive administrative support and plays a crucial role in the successful operation of the office and, by extension, the organization. Duties of the job are broad and encompass the following: calendar support for the provost, manage and prioritize communications with internal and external constituencies; organize and plan logistics of meetings, retreats and events; edit, proofread, and compose correspondence and reports; participate in or manage projects for the executive’s office; and organize and plan complex and worldwide travel arrangements.

This individual anticipates the needs of the office and manages and prioritizes workflow. S/he helps the executive make the best use his/her time by ensuring that work is handled efficiently and with minimal supervision.
Basic Requirements:

  • Associates degree with 7+ years of related experience or equivalent work experience.
  • Advanced knowledge of Microsoft Office.
  • Excellent organizational, interpersonal, written and oral communication, and analytical and problem-solving skills.
  • Sound judgment to handle sensitive information.
  • Demonstrated ability in financial management, ability to multi-task and to work effectively with a wide range of individuals, from Board members and heads of major international organizations to students from cultures across the globe.
  • Discretion, integrity, stamina, mature judgment, ability to work under pressure, and a good sense of humor required.
Preferred Qualifications:
  • Bachelor’s degree and familiarity with Tufts working environment preferred.

Special Work Schedule Requirements:
Evening and weekend work required from time to time.

An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

Equal Opportunity Employer – minority/females/veterans/disability/sexual orientation/gender identity.

Primary Location: United States-Massachusetts-Medford/Somerville
Job: Administrative Support
Organization: Provost's Office
Employee Status: Regular
Schedule: Full-time
Job Posting: Dec 4, 2018, 8:27:57 AM





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Job No:
Posted: 12/5/2018
Application Due: 12/30/2018
Work Type: