Office Support Assistant

Job description


Requisition Number

Job Title
Office Support Assistant

Official Title
Office Support Assistant

Position Number

Catering - 163730


Is this an internal posting only?

Work Schedule

Department Overview
Join the University of North Texas Dining Services department where fresh is "in"! All of our food is prepared fresh in our kitchens using local vendors and farms - no convenience foods. Our Dining Services department includes a nationally acclaimed vegan cafeteria, faculty and staff meal plans, and dining halls open to the community. All menu planning is done in-house by each kitchen's chef and fresh ice cream and baked goods are made on campus. To our staff, eating local is not just an attitude, it's our way of life.

The University of North Texas is a state employer offering great benefits, including medical, dental, life, retirement, ample paid time off, and great work/life balance.

To learn more about working in Dining, watch this 93 second video:

Job Description
The Catering Department at the University of North Texas is seeking to hire a Office Support Assistant to join our team. Responsibilities of the position include, but are not limited to:

* Scheduling employees for catered events on campus.
* Recruiting, training and Onboarding of new employees.
* Keeping employee records.
* Knowledge of computers and skills in excel, word, and outlook.
* Ability to learn and adapt to frequent changes.
* Coordinating events and communicating over the phone with excellent customer service skills.
* Assisting the client in booking and using the catering system.
* Coordination between other departments for successful execution of events.
* Attention to detail and superior organization and multitasking skills.
* Survey and reminder emails, billing and other event questions.
* Maintaining BEO order forms and participating in weekly meetings.
* Knowing proper protocol for requesting alcohol, linens and other outside vendor services.
* Any other assigned tasks and responsibilities given by department.
* Will train for all necessary job requirements.

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Minimum Qualifications
The successful candidate will possess the following required qualifications:

High school diploma and one year of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training. The following knowledge, skills, and abilities are required:

* Advanced customer service skills.
* Knowledge of Microsoft Office.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep records, to assemble and organize data, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize assignments and tasks.
* Ability to work on confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* Experience in hospitality industry and catering is preferred but not necessary.

Special Instructions to Applicants
Applicants must submit a resume with their online application.

Is this a security sensitive position?

Driving a University Vehicle?

Job Open Date

Job Close Date
Open Until Filled

Pay Rate

Pay Basis

Job Type
Full-time Permanent

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Job No:
Posted: 12/4/2018
Application Due: 12/12/2018
Work Type: