Teaching Assistant Program Administrator and Faculty Support Assistant

Job description

Hyde Park Campus

35390 Harris Sch Pub Policy

About the Unit
Why Policy? For a better world. Why Harris Public Policy? Because when it comes to better policymaking, evidence matters. We work at the frontiers of data collection and analysis, using the latest technology and social science methods to design policies that work for society. We conduct rigorous inquiry in an environment of innovation and risk taking. We collaborate across the private, public, and nonprofit sectors, adopting new methodologies to drive better solutions. We engage with our city, our world, and our leaders every day to evaluate and test our ideas. And we lead with our passion for driving social change, knowing that passion alone does not equal impact. This is Harris Public Policy: Social impact, down to a science.

Job Information

Job Summary:

Reporting to the Executive Assistant to Deputy Deans and PhD Program Academic Adviser, the Teaching Assistant Program Administrator and Faculty Support Assistant will administer the Harris School Teaching Assistant program and will provide administrative support to the Harris School lecturers.


Teaching Assistant procurement

  • Identify TAs for each eligible course in consultation with the Deputy Dean for Academic Affairs, the Deputy Dean for Academic Affairs, the PhD Faculty Director, the PhD Program Academic Adviser, faculty, and the Dean of Students.
  • Coordinate with appropriate Academic Student Affairs staff responsible for organizing TA section schedule and room assignments.

Teaching Assistant on-boarding
  • Enter candidates into the Harris online TA portal and communicate assignments with faculty.
  • Coordinate TA candidate information with appropriate HR staff responsible for hiring students.
  • Administer the required TA training program and communicate expectations and protocols for teaching assisting with students.
  • Coordinate with Director of the Undergraduate Public Policy program on all stages of TA procurement for undergraduate courses.

Teaching Assistant program maintenance
  • Evaluate, in consultation with the Deputy Dean for Academic Affairs and the Dean of Students, performance of the quarterly TA cohort and assist with adjustments as necessary, including monitoring faculty and student feedback.
  • Liaise between Finance Department, HR staff, and Deputy Dean for Academic Affairs on all matters related to budget and payment for TA program.

Faculty Support Assistant
  • Provide wide range of administrative support including: composing and editing letters, memoranda, reports, lecture/course materials, presentations, cases.
  • Prepare copies for publication or submission of grant proposals and/or reports. Establish office procedures.
  • Answer and route phone calls, mail and e-mail messages and handle wide-range information dissemination.
  • Serve as principal contact and source of information for students, staff, faculty, and external customers.
  • Duplicate course materials for student distribution.
  • Prepare materials for publications and/or research grants.
  • Perform library/research work and summarizes findings.
  • May be responsible for obtaining permissions and copyright registration.
  • Purchase and maintain inventory of office supplies.
  • Perform other administrative duties as assigned.

  • Excellent oral and written communication skills required.
  • Be highly detail-oriented.
  • Demonstrate ability to work across Harris School departments and communicate effectively with both faculty and students.
  • Have excellent verbal and written communication skills.
  • Work on multiple projects simultaneously, setting priorities in the context of heavy demands and tight deadlines.
  • Ability to handle sensitive and confidential situations and information with discretion.
  • Proficiency with word processing applications and spreadsheets and databases required.

Additional Requirements

Education, Experience, or Certifications:

  • Bachelor's degree preferred

  • A minimum two years of experience working with students, planning extracurricular activities, or working in an educational environment required
  • A minimum of one year of experience managing projects or programs required

Ability to work the following schedules:
  • This is a 10 month position (September – June) with a start date of 1 February, 2019.

Required Documents:
  • Resume
  • Cover Letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 12/4/2018
Application Due: 1/10/2019
Work Type: