MiCCOM Administrator

Job description

Hyde Park Campus

34465 Inst For Molecular Engineering

About the Unit
The Institute for Molecular Engineering (IME), established in 2011 by the University of Chicago in partnership with Argonne National Laboratory, is a transformational academic unit exploring the intersection of science and engineering. IME explores innovative technologies that address fundamental societal problems through advances in nanoscale manipulation and design on a molecular scale. IME is the largest new academic program that the University has started since 1988. Educ MICCoM is a computational materials science center established by the Department of Energy in 2015.

Job Information

Job Summary:

The administrator will collaborate with faculty, researchers, scholars, and technical staff in preparing and editing website content, technical reports, grant proposals and applications for multi-PI projects, scientific publications, teaching materials, and in addition performs all project specialist duties in support of faculty.


(75%) Grant and technical editorial Support:

  • Assist in assembling proposals to be submitted to federal funding agencies, including collecting all the necessary information from co-investigators, assembling all appendices and checking whether all documents conform to funding agency requirements, and insuring that all deadlines are met by all co-investigators
  • Assist in preparing progress reports for funding agencies.
  • Assist in proof-reading proposals and scientific manuscripts.
  • Prepare materials to be uploaded to the group and MICCOM web site on a weekly basis and insure that all web sites are up to date.
  • Maintain liaison with the MSD at ANL to: ensure timely appointment of students at ANL, prepare monthly updates of MICCOM budget.
  • Assist in preparing all progress reports for EFRC centers head-quartered at ANL.
  • Prepare material for MICCOM news, newsletters and event sessions on a monthly basis.
  • Serve as liaison with scientific writers to solicit and help preparing scientific highlights, including DOE highlights to be coordinated with ANL.

(25%) Administrative Support:
  • In collaboration with the PSD Lab Safety Specialist and Faculty PIs, monitors compliance with institutional, state, and federal regulatory policies, procedures, directives and mandates within assigned labs.
  • Coordinates initial orientation for new postdoc researchers, students, and other research staff in assigned labs.
  • Coordinates complex travel arrangements for the faculty/manager, ensuring that all necessary files, materials, and supplies are assembled, and prepares the itinerary.
  • Approves Time records for research staff.
  • Maintains lab inventory and orders supplies, including research hardware and software.
  • Oversees procurement and the processing of reimbursements for PI and research group.
  • Coordinates arrangements for events such as research seminars, conferences, and meetings, including guest arrangements; oversee and reconcile budget (through vendor selection, budget projections, and general checks and balances within the budget) for workshops and events.
  • Triage emails and telephones for action.
  • Maintains a portion of the faculty/manager's budget, monitoring and reconciling accounts.
  • Processes expense reports and prepares financial and/or administrative reports.
  • Other duties as assigned.

  • Knowledge of standard editing and proofreading marks required.
  • Knowledge of grammar, punctuation, spelling and style required.
  • Strong analytical and decision-making skills required.
  • Problem-solving skills required.
  • Attention to detail required.
  • Organizational skills required.
  • Verbal and written communication skills required.
  • Ability to work independently and as part of a team required.
  • Ability to handle multiple tasks under performance and time-related stress required.
  • Ability to comprehend academic writing required.
  • Familiarity with other style manuals (e.g., MLA, APA) preferred.

Additional Requirements

Education, Experience and Certifications:

  • Bachelor' Degree required.
  • Bachelor's Degree in Physical Sciences preferred.

  • A minimum of four years administrative experience required.
  • A minimum of four years of relevant experience required.
  • One year of editing experience required.
  • Experience with website design, Adobe Illustrator, and website maintenance preferred
  • Familiarity with The Chicago Manual of Style preferred.
  • Experience coordinating multi-author projects/articles/grants and communicating with among authors and/or publishers a strong plus.

Technical Knowledge and Skills:
  • Strong technical skills in word processing and spreadsheet programs required.

Required Documents:
  • Resume

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/





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Job No:
Posted: 12/4/2018
Application Due: 1/10/2019
Work Type: