Development Coordinator
- Employer
- Stanford University
- Location
- Stanford
View more
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Development Coordinator
Stanford University
Job Number: 81345
Development Coordinator Medical Center Development
This position will be moving to the new Stanford Redwood City campus in mid-2019.
Job Code: 4289
FTE: 100%; Non-Exempt
Job Grade: F
Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university's donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.
Stanford University's Medical Center Development (MCD) Office seeks an experienced and collaborative Development Coordinator to support fundraising programs and activities for the Major Gifts Cancer team. If you thrive in a fast-paced environment and enjoy being part of a collaborative team, then this job is for you. You will work with frontline fundraising staff, program managers, internal partner teams, donors, volunteers, and other university staff to assist in establishing and maintaining relationships with all university constituencies. You will also exhibit patience, flexibility, sharp attention to detail, a high level of professionalism, a strong sense of priorities, and a superb level of tact and discretion.
Administrative Management - 40%
Portfolio Management - 40%
Event Support - 10%
Special Projects - 10%
Your responsibilities will include:
Administrative Management - 40%
- Planning and scheduling complex calendars and resolve calendar conflicts with limited or no consultation.
- Negotiating and managing the needs of individuals or teams requesting time with the gift officer, independently committing their time.
- Tracking on key dates across the organization and institution.
- Prepreparing agendas, taking meeting minutes, booking conference rooms, providing AV setup, and tracking on post-meeting follow up as needed.
- Coordinating mailings to prospects and donors.
- Verifying and processing financial reimbursements for the Cancer team.
- Maintaining inventory of office supplies as needed.
- Organizing electronic file management for gift officer.
- Building a network of relevant contacts, and staying informed of current university initiatives and activities.
- Retrieving, reviewing and updating information about prospects and donors; requesting assignments, and generating reports using the university external relations database.
- Reviewing, tracking, and reporting on funds and gifts.
- Attending, tracking and participating in quarterly check-in meetings with partner teams.
- Assisting in the design, publication, and production of fundraising materials. Examples include correspondence, faculty bios and spotlights, briefings, and stewardship letters.
- Reviewing potential list of attendees for events with gift officers to ensure strategic attendance.
- Supporting program managers and gift officers in the planning, implementation, and coordination of events not supported by our internal events management team. Could include coordination of event planning meetings, tracking attendees, catering, restaurant reservations, and on-site support such as attendee check-ins, directions, equipment set-up, and event parking.
- For events supported by the internal events team, the development coordinator partner may: take notes and track high-level action items and agreements, schedule meetings with faculty, add key deliverable dates to the gift officers calendar, create and update prospect records, schedule pre- and post-mortem event meetings.
- Coordinating travel for faculty and gift officers as needed for donor visits and/or conference attendance.
To be successful in this position, you will bring:
- Bachelor's degree and one-year experience or combination of education and experience.
- A demonstrated ability with Microsoft Office suite, especially Word and Excel.
- Knowledge of database systems, such as Microsoft Access, Raiser's Edge, Salesforce.
- The ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
- The ability to multitask and prioritize quickly and professionally in response to requests from clients.
- Excellent interpersonal skills and ability to interact with a wide range of people.
- Outstanding communication skills and exceptional attention to detail and follow through.
- Valid California Noncommercial Class Driver's License
Physical Requirements:
- Frequently perform desk-based computer tasks, sit, stand/walk, and use a telephone.
- Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
- Ability to obtain and maintain a California Noncommercial Class driver's license.
- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Working Conditions:
May require working flexible hours, including nights and weekends
Work Standards:
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety communicates safety concerns uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background, providing examples of collaboration, multitasking and prioritizing.
*Only candidates that submit a resume and cover letter will be reviewed.
Job:
Location: Office of Development, California, United States
Schedule:
Classification Level:
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.
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