Administrative Manager

Job description

Administrative Manager

Stanford University

Job Number:

Administrative Manager, Data Science and AI Affiliates Programs

Job Code: 4121

Classification: H

FTE: 100%, Exempt

School of Engineering, Department of Computer Science

The School of Engineering

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

The Computer Science Department

Founded in 1965, the Stanford Computer Science (CS) Department continues to lead the world in computer science research and education. Throughout the past four decades, the Stanford CS Department has influenced society at levels that remain without parallel among academic institutions. Its spin-offs are among the most successful corporate ventures in the world, and many of the leaders in the academic and corporate research world are graduates of the Stanford CS Department.

The School of Engineering, Computer Science Department, seeks an Administrative Manager (AM) to work with the program staff to execute and support the successful operation of our Data Science and AI Affiliates programs. These programs have more than 30 corporate members, 50 affiliated faculty, and generate critical funds to help support the university's research mission in data science, artificial intelligence, and computation.

The successful candidate is highly skilled in providing financial administration for multiple programs, professional, personable, well organized, self-motivated, and able to juggle multiple projects. The position requires someone who is careful, detail-oriented, and able to proofread their own work. There is a need to work effectively with a diverse group of faculty, staff, students, and business people, including senior corporate executives. The ideal candidate enjoys the full spectrum from strategic thinking, to execution, to follow-through, and is able to work effectively with minimal administrative support.

In this role, you will:

  • Oversee budgets, monitor and approves expenditures, and manage year-end processes.
  • Collect and analyze financial data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program.
  • Take the lead on sourcing, planning and overseeing all outreach and networking events, including workshops and conferences.
  • Independently implement, administer and evaluate day-to-day activities of the programs. Act as key contact for corporate affiliate members and University faculty, students, and staff.
  • Analyze and interpret policies; develop, revise and implement procedures for the programs.
  • Represent the programs within the department and school. May also represent the program or function to external constituencies.
  • Create and maintain marketing materials, brochures and websites.

    To be successful in this position, you will bring:
    • Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
    • Demonstrated ability to prioritize own work and multi-task.
    • Demonstrated excellent organizational skills.
    • Demonstrated ability to take initiative and ownership of projects.
    • Ability to communicate effectively both orally and in writing.
    • Ability to routinely and independently exercise sound judgment in making decisions.
    • Demonstrated experience working independently and as part of a team.
    • Relevant subject matter knowledge.
    • Ability to direct the work of others, for jobs requiring supervision

    *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Why Stanford is for You
    We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our unique perks align with what matters to you:

  • Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues.

  • A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.

  • A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.

  • Discovery and fun. Stroll through historic sculptures, trails, and museums.

  • Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computing, cell phones, outdoor recreation, travel, entertainment, and more!

    We pride ourselves in being a culture that encourages and empowers you.

    How to Apply

    We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit your resume and a one-page cover letter along with your online application. Your one page cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, responsiveness and decision-making.


    Location: School of Engineering, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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    Job No:
    Posted: 12/3/2018
    Application Due: 2/4/2019
    Work Type: