Project & Policy Analyst

Job description

Project & Policy Analyst

Stanford University

Job Number:

Project & Policy Analyst

Schedule: Part-Time (50% FTE)
Appointment Duration: One-Year Fixed Term

For full consideration, submit your application by 5 pm on December 9, 2018

Note: Not all unique aspects of the job are covered by this job description

Would you like to use your research, analysis, communications and project management expertise to positively impact Stanford students? Student and Academic Services seeks a higher education professional to help shape an effective service strategy, to conduct environmental scans, research user needs, support and prioritize ongoing projects, and oversee change management and communications. If you have these skills and want to work with a fantastic team of dedicated student service professionals, then the position of Project & Policy Analyst in the Office of the Associate Vice Provost for Student and Academic Services may be the right opportunity for you!
The Office of the Associate Vice Provost for Student and Academic Services is proud to be part of Student Affairs, which advances student development and learning; fosters community engagement; promotes diversity, inclusion and respect; and empowers students to thrive.

The Project & Policy Analyst will serve as a strategic thinking partner and internal advisor to the Associate Vice Provost for Student and Academic Services (AVP for SAS) and University Registrar as she assesses the myriad demands of University stakeholders. This position will organize, prioritize and manage overall project workflow for successful system and services implementation from the SAS unit in service to an excellent student experience, robust faculty and administrative experience in support of our world class teaching and learning. Additionally, the position will create reports and documentation to communicate the priorities of the AVP for SAS to secure budgetary support, provide transparency, enlist stakeholder support for improvement initiatives, encourage widespread adoption of new systems and processes, and engage the campus community in projects and systems provided by the SAS unit.

Lead complex, high-visibility process innovation projects spanning multiple central departments and disparate department and academic units. Provide input to project approach and execute portions of the project with or without supervision. This position reports to the Associate Vice Provost for Student and Academic Services and University Registrar.


  • Assess processes to determine how to reduce rework, improve quality, improve efficiency, increase revenue and/or improve the ability to deliver desired services or outputs.
  • Work closely with affected departments and academic units to assess fit/gap of currently implemented enterprise applications to support process innovation solutions, present data to management to influence implementation decisions and facilitate discussions and negotiations that drive consensus on implementing recommendations within a highly complex and cross-functional environments.
  • Advise in analysis of operational intelligence metrics by defining and identifying key measures and performance metric targets and assisting in development of complex cost-benefit and return on investment analyses for proposed changes.
  • Develop and help execute comprehensive change management strategy relative to project and stakeholders; orchestrate and lead change management methodologies.
  • Challenge current working practices; identify process improvement opportunities and facilitate goal setting using customer feedback, analysis, and other systems.
  • Research university policy, governance and existing practices and compliance to identify, prioritize, design and execute the research and recommendation proposals of process improvement projects to support broader SAS strategic direction.
  • Provide analyses for complex budget, financial, academic, data, systems and resource projects working directly with all levels of managers.
  • Analyzes essential needs of students, academic and student affairs units, to access greatest areas of impact and risk and essential business functions that make up core service, operational and systems scope of SAS departments.
* - Other duties may also be assigned


Education & Experience:
Bachelor's degree in Science, Engineering, Accounting, Finance, Business, or other related field and three years of progressively responsible, relevant process improvement experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:
  • Sound working knowledge and experience using and applying process improvement best practices /techniques, lean six sigma and project management skills in a structured project environment.
  • Demonstrated experience modeling business processes using a variety of tools and techniques.
  • Ability to work with little or no direction in environments resistant to change or unable to change quickly.
  • Exceptional communication skills and the ability to communicate and present appropriately at all levels of the organization through written and verbal methods.
  • Excellent influence management skills.
  • Ability to work across multiple, distributed, silo'd, functional groups.
  • Strong enterprise-wide vision, seeing the big picture, recognizing critical details and dealing with ambiguity.
  • Aptitude for understanding organization operations and culture and the related functional capabilities of implemented enterprise applications (custom and off-the-shelf).
  • Strong proficiency in Microsoft Office and software applications involving dynamic model

  • Frequently sit, perform desk-based computer tasks.
  • Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and rarely pull objects that weigh up to 10 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Experience a culture of excellence.

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application.

Finalist candidate must successfully pass a pre-employment background check.

Job Title: Process Improvement Specialist
Division/School: Vice Provost for Student Affairs
Job Code: 4129
Job Grade: K


Location: Vice Provost for Student Affairs, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 12/3/2018
Application Due: 12/11/2018
Work Type: