Director of Finance and Administration

Dec 03, 2018
Institution Type
Four-Year Institution

Director of Finance and Administration

Santa Clara University

Department: Miller Center for Soc. Entrep.

Part Year: No

FLSA Status: Exempt

Standard Hours (hours per week):

Position Purpose:
Miller Center for Social Entrepreneurship is the largest and most successful social enterprise accelerator in the world. Its programs help social entrepreneurs from around the world apply business principles to end poverty and protect the planet. Reporting to the Executive Director, the Director of Finance and Human Resources oversees all financial and human resources functions of Miller Center for Social Entrepreneurship. Specific responsibilities include: financial management, reporting, analysis, and forecasting; all aspects of human resources, and facilities management. The Director of Finance and Human Resources will have unique opportunities to engage directly with social enterprises that participate in Miller Center's accelerator programs and with high-potential undergraduate students who conduct action research to support the social enterprises.

Essential Duties and Responsibilities:
Financial Management (65%)
• Directs Miller Center’s financial planning, forecasting, and reporting; ensures timely delivery of accurate quarterly financial reports, including:
o A consolidated statement of activities (revenue and expense) relative to the approved fiscal year budget, with variances highlighted;
o A consolidated statement of financial position (balance sheet) including assets by designation, accrued expenses for future year program delivery, and unrestricted cash balance.
o A consolidated statement of cash flows;
o A forecast of expenses that highlights anticipates variances and key drivers;
o A forecast of revenues, including all sources
• Supervises all financial activities including preparation of quarterly and annual financial statements; leads budget planning and manages the Center’s budget in consultation with Executive Director and Center Leadership Team.
• Monitors fiscal activities to ensure program expenditures do not exceed program budgets; reports on use of endowed gift, external grant funds, designated gifts, and other sources of revenue.
• Consults with and advises individual program directors regarding revenues and expenses for their programs; develops program budgets for gift and grant proposals with forecasted contribution margin; provides analysis of actual program costs relative to budget and forecast and makes recommendations on how to fully cost key Miller Center programs.
• Ensures timely processing of all payments, invoices, and reimbursement requests for all staff, contractors, and other Miller Center constituents.
• Prepares and administers all contracts, Center-funded faculty research grants, and external grant budgets.
• Ensures compliance with the University’s financial policies and procedures; serves as the primary interface with the University Finance Office.
• Consults with University attorney and risk management director to ensure contract compliance with University guidelines and regulations. 2. Human Resources Management (30%)
• Manages all HR related activities for Miller Center
• Researches and prepares position descriptions; prepares and submits HR-related documents and forms for both staff and students.
• Manages the hiring process for new employees, including recruiting, hiring, and onboarding in partnership with the hiring manager.
• Represent Miller Center to the University’s HR department and ensure Miller Center is in compliance with HR policies and procedures.
• Consults with Provost’s office on employment and payment matters.
• Schedules and coordinates performance planning for all staff.
• Serves as the key human resources point of contact for all Miller Center staff and student employees. 3. Facilities Management (5%)
• Researches, prepares analyses, and makes recommendations to the Executive Director on space allocation needs within the Center, and oversees facility issues.
• Manages the Center’s facilities and infrastructure.
• Submits building maintenance and IT requests to appropriate university departments and ensures timely resolution of issues.

Provides Work Direction:
Supervises and hires student employees as necessary. Delegates expense processing, invoice generation, and other routine activities to student employees.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment and to promote and contribute to an inclusive and respectful workplace.

Physical Demands:
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.
• Considerable time is spent at a desk using a computer terminal.
• May be required to travel to other buildings on the campus.
• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
• May be required to occasionally travel to outside customers, vendors, or suppliers.

Work Environment:
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
• Typical open office environment.
• Mostly indoor office environment with windows.
• Offices with equipment noise.
• Offices with frequent interruptions.

• Understanding of and support for the values and ideals of Jesuit education.

• Proficiency in budgeting, finance, IT, and HR systems. Experience with Peoplesoft financials a plus.
• Expertise in Microsoft Word, Excel and PowerPoint; familiarity with Google tools a plus.
• Excellent interpersonal and oral and written communication skills.
• Strong organizational skills and demonstrated ability to prioritize and manage multiple projects simultaneously in a fast paced, dynamic team environment.

• Ability to organize projects from inception to completion and manage staff and workflow within and across multiple tasks and projects
• Ability to work collaboratively in a non-hierarchical environment.
• Ability to exercise judgment and maintain confidentiality on a wide spectrum of topics.

Education and/or Experience:
• Bachelor’s degree required; degree in Business Management, Finance, or Accounting preferred. Years of Experience:
• Minimum of five years experience required in financial planning and analysis or related field. Preferred:
• Relevant HR experience
• An interest in and experience with social entrepreneurship.
• Box and Salesforce experience.
• Ability to work flexible hours when needed, including occasional evenings and weekends.
HR experience preferred.

Salary Information: $2,668.83 - $3,137.66 semi-monthly; commensurate with experience

Close Date:

Open Until Filled: Yes

Special Instructions to Applicants:
This is regular position offering 32 hrs to 40 hrs a week

To view the full job posting and apply for this position, go to

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California's Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master's, Ph.D., and law degrees.

Distinguished by the highest retention rate and ranked second among all master's universities in the West by U.S. News and World Report, Santa Clara University is California's oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.

Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

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