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Operations Manager (Community, Continuing & Corporate Education)

Job description



Operations Manager (Community, Continuing & Corporate Education)

San Mateo County Community College District


Posting Number: 2014692S
Department: Auxiliary Services DIST (DEPT)
Location: District Office
Position Number: TBD
Percentage of Full Time: 100%
FLSA: Exempt (does not accrue overtime)
Months per Year: 12
If other, please specify:
Salary Range:
Note:
Min Salary: $80,820 (annual)
Max Salary: $102,384 (annual)
Position Type: Administrative/Supervisory Positions

Who We Are:
The San Mateo County Community District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.

The College and the District:
San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges have been designated as Hispanic Serving Institutions. The District enrolls approximately 23,000 students, the majority of whom are from minoritized populations. Of the students within the District, 2.8% are African-American, 0.2% are American Indian, 16.4% are Asian, 10.4% are Filipino, 24.6% are Latinx, 1.6% are Pacific Islander, 24.0% are White, 17.8% Multi-Ethnic, and 2.2% are unknown.

Who We Want:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.

The Position:
Under general direction of the Community, Continuing & Corporate Education (CCCE) Executive Director, this position is responsible for serving as principal liaison for the Executive Director of CCCE in management of CCCE's business and programmatic operations. This position is responsible for corporate education business development, training design, and training implementation for domestic and international clients and providing project management support for new and ongoing programs and trainings. This position is responsible for representing the Executive Director in presentations, events, and meetings with businesses, organizations, community agencies and individuals. This position is responsible for supervising and providing accounting and financial support for all CCCE operations, including Standard Services Contracts and Agreements, Requisitions, Payments, Timesheets, Financial Statements, Billing, Deposits, Reconciliations, P&L Statements, and Personnel Forms; making recommendations for the purchase of materials, supplies and equipment; and coordinating with internal stakeholders such as Accounting, Contracts, Payroll, and Purchasing. This position is responsible for providing operational support for year-round Community Education offerings; providing operational support for summer youth camps and related programs; and performing other duties as assigned.

Public contact is extensive, involving CCCE staff, college staff and faculty, District staff, members of the community representing businesses, nonprofits, startups, and government agencies, external partners, and vendors. Consequences of errors in judgment could be costly in employee time, public relations and money. The CCCE Operations Manager supervises the work of paraprofessional, clerical and other staff, and student assistants as assigned.

Duties and Responsibilities:
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Exchanges information with CCCE, College, and District department and staff, outside agencies, and vendors regarding budget, financial records and reports, research, account contributions and expenditures, general ledger, year-end closing, and account balances

2. Participates as an integral member of the CCCE team in representing CCCE, in service to constituents, in CCCE activities and events, in planning strategically, and more

3. Manages financial data using Banner, Excel or other similar software. Uses a database and a variety of computer software to enter, modify, research, retrieve and format data for financial, statistical and other documentation and reports; plans changes to data records, audits records for accuracy

4. Supervises CCCE operations, including Standard Services Contracts and Agreements, Requisitions, Payments, Timesheets, Financial Statements, Billing, Deposits, Reconciliations, P&L Statements, and Personnel Forms

5. Prepares monthly financial reports, including statement of financial position and income statement

6. Attends and prepares for meetings and provides reports on relevant business and financial items

7. Manages budgets and financial functions for various and general CCCE operations and events

8. Directs and supervises the work of clerical and other staff as it pertains to CCCE operations

9. Ensures proper organization and upkeep of program information in CCCE’s files, server, and database. Communicates program information to relevant parties as required

10. Composes correspondence and reports

11. Ensures timely payment of invoices to vendors

12. Performs other duties as assigned

Minimum Qualifications:
• A combination of education and experience equivalent to a Bachelor’s degree in accounting, business administration, marketing, or a closely related field• Successful work experience of increasing responsibility that has included financial analysis and reporting• Skill in the use of databases, charts, spreadsheets, and a variety of computer software to format, compose, and present accounting data, reports, correspondents, and other documents• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff• Experience with training and leading the work of others and working in a collaborative team environment• Experience with research and compiling data for, formatting, preparing statistical, financial, accounting and other reports and records• Demonstrated skills in program development and operations, including working with clients to deliver quality programs within established deadlines• Demonstrated skills in effective written and oral communication, including public speaking and persuasive communication• Demonstrated skill in prioritizing workloads and working both independently as well as part of a customer service team• Possession of a valid California Driver’s license (or the ability to obtain one) and the ability to drive a motor vehicle to off-site locations

Physical Requirements:
This classification requires dexterity of hands and fingers to type, mouse, and use phone; sitting for extended periods of time; ability to occasional lift, carry, push, pull or otherwise move office and/or event supplies weighing 35 pounds or less; work at a computer, including repetitive use of computer keyboard and mouse; sitting and viewing a computer monitor for prolonged lengths of time; vision to read printed material and computer monitor; intermittent standing, walking, bending, and stooping; hearing and speaking to communicate and provide information to others; and ability to travel to a variety of locations in order to perform the essential functions.

Equivalence to Minimum Qualifications:


Knowledge, Skills and Abilities:
1. Knowledge of generally accepted accounting and auditing principles, practices, and procedures, particularly as they apply to nonprofit organizations

2. Knowledge of techniques commonly used in financial and statistical online and manual documentation and record keeping

3. Knowledge of fund accounting, budgetary, and financial analysis

4. Knowledge of financial analysis and research procedures

5. Skill in evaluating and monitoring financial systems

6. Skill in respectful, tactful, and sensitive interaction with people who are diverse in their academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds

7. Skill in the development and use of a variety of spreadsheet and other software to conduct financial analyses and prepare reports

8. Skill in planning, organizing, and coordinating the work of support staff and other staff from various constituencies and levels within an organization

9. Skill in strategically planning, organizing, prioritizing, and implementing multiple-tasked projects under deadline pressure and anticipated outcomes

10. Skill in program development and operations

11. Skill in training and leading the work of others

12. Skill in clear oral and written communication

13. Skill in the preparation of financial statements and comprehensive reports

14. Ability to work effectively as a part of a team

Preferred Qualifications:
• Experience with fund accounting • Experience working in educational and business environments

Benefits:
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

Open Date: 11/30/2018
First Review Date: 12/14/2018
Close Date:
Open Until Filled: Yes

Special Instructions Summary:
Required Application Materials All applicants are required to submit: 1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position). 2. A resume that details all relevant education, training, and other work experience. 3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills. For questions related to this posting, please contact: SMCCCD Office of Human Resources 3401 CSM Drive, San Mateo, CA 94402 Tel.: (650) 574-6555 Fax:(650) 574-6574 Web Page: www.smccd.edu/hr

Conditions of Employment:
Prior to employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process

In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
.

5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

EEO Statement:
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accommodations:
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.

Annual Security Report:
San Mateo County Community College District’s (SMCCCD) 2018 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2018 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2018 Annual Security Report is now available. The Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. You can obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.

To apply, visit: https://jobs.smccd.edu/





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Job No:
Posted: 12/3/2018
Application Due: 12/3/2030
Work Type:
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