Accounting Technician, Senior

Job description

Accounting Technician, Senior

Foothill-De Anza Community College District

Posting #: 18-059

Campus: District

Close/Initial Review Date: 12/21/2018

Open Until Filled: No


Starting Salary: $4,443.64 (per month) plus benefits; Salary Grade: C1-46
Full Salary Range: $4,443.64 - $5,953.37 (per month)
NOTE: The salary advertised with this position is based on the 2017-2018 salary schedule. Effective July 1,2018 through June 30, 2019, the position will receive an additional temporary 5% increase. On July 1, 2019 salaries will revert to the 2017-2018 salary schedule unless another agreement is reached.

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

The Accounting Technician, Senior works directly with the Accounts Payable and Accounting Services staff as well with students, campus personnel and outside vendors to ensure proper District policy and procedures are followed. This position will include, but is not limited to the following duties: accounts payable and payroll check runs; wire transfer requests; petty cash; purchase order vouchering, IRS TIN matching, mileage request, trip vouchers, independent contractor payments, direct pay request, ProCard audit; posting of wire disbursements; coordination, maintenance and posting of cash receipts and EFT payments; journal entries including expense transfers; employee loan amortization, maintenance and reconciliation; financial aid student refunds - Bank Mobile disbursements and reconciliation, voids and reissues. This position reports to the Accounts Payable Supervisor.

Under the direction of an assigned supervisor, perform a variety of responsible clerical accounting duties; maintain financial, accounting and statistical records and prepare reports; review, prepare and process financial, accounting and related documents, reports and materials. Under the direction of an assigned supervisor, perform a variety of technical accounting duties in support of Accounting Services, including areas of accounts payable and/or accounts receivable. Prepare financial reports and monitor and analyze accounts. Implement various accounting procedures for the District. Identify, analyze and resolve problems related to the District's computerized financial reporting system and related accounting issues.

Depending upon assignment, duties may include, but are not limited to, the following:

  1. Perform a variety of technical accounting duties in support of Accounting Services including areas of accounts payable and/or accounts receivable.
  2. Analyze problems and prepare journal entries for corrections, transfers, revisions and labor reallocations; prepare monthly expense and income reports.
  3. Compile and analyze data as assigned, including budgets, expenditures, encumbrances and other accounting related information; review accounting procedures and policies and make recommendations for improvements.
  4. Communicate with campus personnel; research and answer inquiries regarding Monthly Expense Reports (MERs); provide guidance and training to campus personnel in understanding MERs.
  5. Prepare, post and audit invoices; verify compliance with District policies and procedures; maintain vendor files.
  6. Prepare journal entries to adjust invoices, review and verify financial transactions, research problems, monitor reports for accuracy, and input data into the financial reporting system.
  7. Maintain allowance for doubtful accounts; collect on outstanding receivables according to established procedures.
  8. Oversee the functions of the financial reporting system including tracking, monitoring and informing District accounting staff of system changes and problems; serve as liaison with Data Services to resolve problems; provide training to campus users.
  9. Verify accuracy of monthly financial reports; reconcile computerized reports; compile and distribute financial reports.
  10. Analyze student enrollments; perform appropriate tuition reimbursements; clear receivables and credit tuition and fees to appropriate accounts.
  11. Prepare monthly and quarterly District sales and use tax returns.
  12. Prepare and maintain a variety of financial and statistical reports.
  13. Assist district staff and outside agencies by providing general information and explaining policies and procedures.
  14. Perform related duties as assigned.


Knowledge of:
  1. Methods, procedures and terminology used in accounting, auditing and budgeting.
  2. Financial analysis and research procedures.
  3. Applicable federal, state and district policies, procedures, rules and regulations.
  4. Financial and statistical record-keeping techniques.
  5. Operation of a computer and assigned software.
  6. Oral and written communication skills.
  7. Interpersonal skills using tact, patience and courtesy.

Ability to:
  1. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Perform responsible accounting work for the accounts receivable activities in Accounting Services. .
  3. Perform various district accounting procedures in an accurate manner.
  4. Answer questions and resolve problems relating to the district's financial reporting system and accounting issues.
  5. Communicate with campus personnel.
  6. Maintain accurate financial and statistical records.
  7. Verify, balance and adjust accounts.
  8. Prepare and analyze comprehensive accounting reports.
  9. Operate a computer and assigned equipment.
  10. Communicate effectively both orally and in writing.
  11. Complete work with many interruptions.
  12. Interpret, apply and explain rules, regulations, policies and procedures.
  13. Analyze situations accurately and adopt an effective course of action.
  14. Meet schedules and timelines.
  15. Plan and organize work.
  16. Establish and maintain cooperative and effective working relationships with others.
  17. Work independently with little direction.
  18. Assign and direct the work of others.


  1. Office environment.

Physical Abilities:
  1. Hearing and speaking to exchange information in person and on the telephone as well as making presentations.
  2. Dexterity of hands and fingers to operate a computer keyboard.
  3. Seeing to read various materials.
  4. Standing for extended periods of time.
  5. Bending at the waist, kneeling or crouching.
  6. Lifting, carrying, pushing or pulling objects up to 30 lbs.

  1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Any combination equivalent to an Associate's degree in business administration, accounting, public administration or related field AND three (3) years increasingly responsible accounting work.

  1. A District on-line application on *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
  2. A cover letter addressing your qualifications for the position.
  3. A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our “Applicant Information” to assist with technical difficulties at:

Position: Full-Time, Permanent, 12-months per year
Starting date: As soon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site:

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
Email: [email protected]

To apply, visit:

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Job No:
Posted: 12/3/2018
Application Due: 12/24/2018
Work Type: