Administrative Assistant II

Job description

University of California, Irvine

Administrative Assistant II

Under the general supervision of the Sr. Associate Director of Business Development, the incumbent will provide administrative support to the Office of Executive Education at The Paul Merage School of Business.

Responsibilities include but may not be limited to: Processing financial documents, collecting, processing, tracking income, processing and tracking contracts, programmatic event execution, procuring products and services, making reservations, scheduling appointments and reserving facilities, obtaining and sending parking permits, addressing catering issues and other programmatic activities, typing documents, collecting data and creating summaries/reports, maintaining files, processing and tracking department expenses and income, completing monthly financial ledger reconciliations, photocopying and scanning, ordering and maintaining office supplies, collecting and distributing office mail, answering phones, processing shipping and receiving, receiving and welcoming guests and performing front desk reception, attending and working some events and activities as needed, which might include evenings, holidays, or weekends, and completing occasional offsite errands and purchases.

The successful candidate will demonstrate an ability to work as an efficient, effective problem-solver. Ability to multi-task, prioritize, and stay organized is also important as assignments and responsibilities vary daily based on priorities and events.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Salary: Hourly $19.54 - $20.81
Total Hours: 8-5, M-F
Career Position.
Final candidate subject to background check.
As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
Please attach your resume.

Click here to see the Paul Merage School of Business website.

View Job Description for the position requirements.

To apply, visit

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Job No:
Posted: 12/3/2018
Application Due: 12/17/2018
Work Type: