Department Manager, Division of Literatures, Cultures, and Languages

Location
Stanford
Posted
Dec 03, 2018
Institution Type
Four-Year Institution


Department Manager, Division of Literatures, Cultures, and Languages

Stanford University

Job Number:
81319


Academic Operations Manager 2

Job Series: Academic Operations Manager

Exemption: Exempt

Job Code: 4132

Job Grade: K




Note: Not all unique aspects of the job are covered by this job description



JOB PURPOSE:



The Division of Literatures, Cultures, and Languages in the School of Humanities and Sciences at Stanford University is seeking an experienced Department Manager (DM). The DM provides strategic leadership on all administrative and operations-related functions of the division, including but not limited to: budgeting and financial management, human resources, faculty affairs, visitors, facilities/space/property, and safety.




The DLCL consists of 35 faculty members, 10 staff members, and roughly 80 graduate students. The DM oversees the administrative services and has overall responsibility for short-term and long range planning, as well as all operational functions, including oversight of finance, compliance, faculty affairs, student services, academic support services, human resources, and privacy and information security. The DM works in consultation with the division's finance manager, operations manager, and student affairs manager, and oversees a team of administrative associates.




The DM has a primary reporting relationship to the Division Chair for DLCL operational responsibilities. There is a secondary reporting relationship to the Senior Associate Dean for Finance and Administration for the School of Humanities & Sciences for compliance with School and University policies, procedures, and in implementing School and University objectives. The DM functions as a generalist and with considerable autonomy, exercising sound judgement in carrying out his/her responsibilities while working collaboratively and closely with the Division Chair, and the faculty. The DM seeks assistance from, and delegates to functional experts in the Dean's Office and others across the DLCL on complex matters.




The DM acts as a trusted colleague to both faculty and staff, and serves as a consultant and representative for the DLCL to other organizations within the University.




CORE DUTIES*:

  • Direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.

  • May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.

  • Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operation and for future development of the organization and lead process improvement.

  • Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.

  • Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting.

  • Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.

  • Represent the unit's business and academic operations within the organization. May represent the organization to external constituencies.

    * - Other duties may also be assigned




    MINIMUM REQUIREMENTS:




    Education & Experience:

    Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.




    Knowledge, Skills and Abilities:

  • Demonstrated leadership and supervisory skills including conflict resolution.

  • Excellent planning and organizational skills.

  • Excellent communication skills.

  • Strong financial expertise in accounting, budget planning and financial forecasting.

  • Strong expertise in grants and contract administration.

  • Strong negotiation and interpersonal skills.

  • Attention to detail and accuracy.

  • Strong analytical and problem solving skills.

  • Strong expertise in business and management computer applications and databases.

  • Strong knowledge of industry standards and/or regulatory requirements.

  • Subject matter expertise for area(s) of responsibility.

  • Ability to multi-task and manage deadlines.


    Certifications and Licenses:

    None




    PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.

  • Frequently sitting.

  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.

  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.


    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.




    WORKING CONDITIONS:

  • Occasional evening and weekend hours.


    WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.


    Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.




    Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.








    Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.







    Job:

    Location: School of Humanities and Sciences, California, United States
    Schedule:
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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