Faculty Affairs Administrator 2

Job description

Faculty Affairs Administrator 2

Stanford University

Job Number:

Stanford University is seeking a Faculty Affairs Administrator 2 to provide analysis and guidance in the Division of Plastic Surgery within the Department of Surgery regarding faculty appointments, reappointments, promotions, and the search process.

The incumbent will ensure compliance with school and university policies. Incumbent must have strong business acumen, ability to multi-task, be extremely organized & detailed, self-motivated; team oriented, and must hold masterful communication skills that allow high level interactions with a diverse academic and medical community.

For information on the about the Division, please visit: http://plasticsurgery.stanford.edu/

Duties include:

  • Provide operational support and guidance to search/review committees and make recommendations for process improvement.

  • Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).

  • Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.

  • Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.

  • Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.

  • Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.

  • Oversee all faculty visa matters, as needed.

  • Prepare sabbatical and leave requests.

    * - Other duties may also be assigned


    Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.


    • High level of attention to detail and accuracy.

    • Ability to track, monitor and adhere to deadlines.

    • Ability to learn university systems.

    • Experience working with databases and Microsoft Office suite.

    • Excellent communication skills.

    • Demonstrated ability to act with tact and maintain confidentiality.

    • Demonstrated problem solving and analytical skills.

    • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.

    • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.


    • Prior work experience at Stanford University and/or in higher education strongly preferred

    • Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred


    • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.

    • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.

    • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    Occasional extended hours.


    Location: School of Medicine, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Copyright ©2017 Jobelephant.com Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency





    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 12/3/2018
    Application Due: 12/14/2018
    Work Type: