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ADMIN COORDINATOR

Job description

Duties: The Coordinator provides front-line support and assistance to one of six teams in the Career Services office. The coordinator hires, trains, and oversees office work-study students. The coordinator is integral to organizing large scale events in the office which may include career fairs, graduate school admission panels, various employer events, internal staff events, or events with alumni. In addition, the coordinator plays a central role in data management in the office. This may include managing a complex survey cycle including data collection, outreach, and follow up for first destination or internship surveys; collecting, analyzing and presenting statistical data on employer activities; or managing a detailed application and distribution process for the Career Services summer funding program. The coordinator will contribute to data interpretation and preparation of charts, graphs, and reports. The coordinator will have extensive phone, email and walk-in contact with students, employers, faculty, and administrators and answers complex questions about office procedures and policies. The coordinator reserves rooms for events such as workshops led by staff members, employer events, or graduate school admissions visits. The coordinator manages registration for such events in the Handshake system. The coordinator will also create engaging marketing materials for Career Services events. The coordinator will manage and complete other team-based special projects and assignments as needed.

Qualifications: A Bachelor's Degree and 1 to 2 years of experience or equivalent combination of education and experience is required. Intellectual ability, cultural competency, and excellent communication/social skills to handle a wide variety of questions from a varied and sophisticated audience. Previous experience using Excel, Access, Handshake, and web CMS is strongly preferred, as is experience in a student services or recruiting environment. Ability to understand basic statistical concepts in order to assist in the preparation of survey reports. Exceptional ability to multitask. Excellent organizational skills including previous experience with event planning. Ability to set and adjust priorities, learn new information quickly, be proactive and take initiative, as well as work both independently and as part of a team. Ability to keep calm in a fast-paced environment with frequent interruptions. Ability to manage projects, priorities and deadlines. Good writing ability. Sense of humor.

Reference Number: 85-30217

Salary Grade: 025

Employment Type: Non-Exempt

Org: Career Services

Special Requirements:

Job Family: X-Secretarial/Administrative

 

 

 

Diversity Profile: University

 

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Job No:
Posted: 12/3/2018
Application Due: 4/12/2019
Work Type:
Salary: