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Executive Assistant to the Vice Provost of Academic Personnel

Job description



Full/Part Time
Full Time

Schedule
8AM - 5PM

Salary
$48,800 - $84,350

Position Information
The Executive Assistant provides executive level administrative support to the Vice Provost of Academic Personnel on a wide range of issues, projects, policies, procedures, programs and other matters relating to the Office of the Vice Provost. The incumbent functions as the first point of contact for the Vice Provost Office, responding to in-person, telephone, and email communications from internal and external constituents. The incumbent independently resolves routine issues; handles highly confidential and sensitive information with discretion and tact; and composes clear, grammatically correct and concise correspondence. Manages the Vice Provost's calendar, assuring meetings are accurately schedule, fully briefing and providing relevant background materials. The incumbent will provide administrative support in travel planning, purchasing, reimbursements, and account reconciliation.

Minimum Requirements
Ability to use high-level discretion and maintain a high level of confidentiality.
Advising and counseling skills.
Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing.
Strong service orientation.
Solid analytical/problem-solving skills.
Ability to multi-task with demanding timeframes.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.


Preferred Qualifications
Knowledge of federal regulations such as FERPA.

Thorough knowledge of common organization-specific and other computer application programs.

Familiarity with the organization's processes, protocols and procedures.



Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.


  • Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
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  • Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.

  • In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.

  • U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."

  • Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • U.S. News and World Report's Best Graduate Schools (2016) including:

    • Graduate School of Education - 62nd among ranked schools

    • Bourns College of Engineering - 71st among ranked schools

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

PI105977925

 

 

 

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Job No:
Posted: 12/3/2018
Application Due: 2/1/2019
Work Type:
Salary: