Staff Coordinator
- Employer
- Saint Leo University
- Location
- St. Leo, FL
View more
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Job Description Summary
Provides clerical and administrative support to the Director of Library Services and library faculty.
Job Description
Duties and Tasks:
- Provides administrative and clerical support to the Director of Library Services and other professional employees.
- Oversees the circulation desk and processes fines and lost book notices with the Business Office.
- Assists with planning of library outreach events, and schedules any needed equipment, food, etc.
- Notifies Plant Operations when there is a problem with the facilities, tracks maintenance requests and follows-up as needed
- In coordination with the ILL Assistant, oversees hiring, scheduling and coordination of undergraduate and graduate student workers in the library
- Coordinates student assistant placement, the library budget, and other specific building and equipment-related matters.
- Inputs requisitions for office supplies into Workday in a timely and efficient manner to prevent late charges, monitors the Workday system, and reports any discrepancies to the Library Director
- Works with the Collection Development librarian on the coordination and input of eBook, print book, subscriptions, and other purchases into Workday for purchasing
- Obtains W9s and new Vendor information as needed.
- Coordinates payroll and selected human resources services as needed.
- Tracks absences of all employees, including student workers
- Performs reception and telephone duties as needed.
- Manages administrative records and files.
- Collects mail from mail room
- Covers the Circulation Desk on an as needed basis
- Opens or closes the library on an as needed basis
- Other duties as assigned by the Director of Library Services.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge:
- Bachelor's degree from a regionally accredited college or university.
- Two years of business office or library experience.
- An equivalent combination of education, training and experience that provides the required knowledge, skills and abilities may be considered
Skills:
- Excellent Microsoft Office skills, including Excel
- Familiarity with Workday or other similar system
- Working knowledge of departmental budget reports
- Strong customer skills in a customer service oriented environment
- Strong email and phone etiquette skills
- Some familiarity with Facilities maintenance requests and processes is desired
Abilities:
- Strong service orientation.
- Able to work in a complex team-based environment and with a diverse user group.
- Ability to prioritize work and manage time.
- Able to coordinate budget reports and supervise student workers.
- Ability to use computer software in an online environment.
- Flexibility- nights and weekend hours may be required.
- Ability to learn new skills and apply them
ENVIRONMENT:
The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.
While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 30 pounds unless otherwise specified in the job description.
NOTICE:
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.
About Us
Top Workplace
Each year from 2012 to 2016, Saint Leo University was named one of Tampa Bay's Top Workplaces by the Tampa Bay Times .
The Top Workplaces in Tampa Bay program was created by the Tampa Bay Times and WorkplaceDynamics. The companies in this survey were ranked based on leadership, compensation and training, workplace flexibility, and diversity.
One of the Top-Ranked Universities in Florida
One of the top-ranked universities in Florida, Saint Leo is a Catholic, liberal arts school serving learners of all faiths.
We are traditional, but we are cutting edge
Established in 1889 by the Order of Saint Benedict of Florida, the university seeks balanced growth in mind, body and spirit for all members of our community. Saint Leo has grown from a peaceful campus in the rolling hills of Central Florida to an institution of international consequence-ranked one of the best regional universities in the South by U.S. News & World Report
Our Tampa-area campus remains committed as ever to student-centered liberal arts education, and is strengthened by the global reach of our regionally accredited online programs and Education Centers in seven states across the U.S., including on many military bases.
We are Catholic, but we are for everyone
Our determination to make higher education more accessible to all has made Saint Leo a world leader in redefining the 21st century university. Saint Leo now serves more than 16,000 students from 49 states and 86 countries-ranking us among the five largest Catholic higher education institutions in the United States. Saint Leo is also one of the nation's 10 leading providers of higher education to the U.S. military.
While we are proudly Catholic, we teach students not because they are Catholic, but because we are Catholic. And our faith compels us to imagine and contribute to a more socially just society.
University Campus
Full time
R1677
PI105977766
Organization
The opportunities at Saint Leo University are as diverse as our student population. As Florida’s first Catholic institution of higher learning, we offer more than 40 academic programs that meet the educational, spiritual, and professional goals of nearly 16,000 traditional-age and adult students.
Nearly 2,000 students live and study at our University Campus in Saint Leo, FL, nestled in the rolling hills of West Central Florida, just 30 minutes north of Tampa. Our students receive personalized attention in classes that tend to be small—14 students on average. They can choose from more than 40 undergraduate majors and specializations. Saint Leo University also offers graduate degrees in business administration, accounting, education, criminal justice, instructional design, social work, theology, as well as the education specialist degree. Certain graduate degrees may be earned online.
Undergraduate students who work full-time or have personal responsibilities that prevent them from attending weekday classes can attend classes evenings and weekends through our convenient Adult Education Center at University Campus.
Another 14,000 students pursue degrees at our 50 education centers, offices, and teaching locations in seven states and through the Center for Online Learning.
Throughout our history, Saint Leo has provided a solid liberal arts education grounded and based on the 1,500-year-old tradition of Benedictine values and welcoming people of all faiths. The university offers the latest state-of-the art technology to not only prepare students for careers as teachers and leaders, but also to bridge faculty and students from multiple locations for an enriched educational experience. The university is also a leading provider of higher education to our nation’s military. By reaching out to students both near and far, Saint Leo lives up to its mission and its vision to be “a leading Catholic teaching university of international consequence for the twenty-first century."
The university offers a generous benefits package including health, dental, and vision, as well as tuition remission. The university also offers a comprehensive mentorship program in which each new faculty member is paired with an experienced faculty member from a different school. The program includes personal, professional, and social components including frequent one-on-one meetings, mutual classroom observation, and social events.
In 2012, Saint Leo University received three workplace awards: Top 75 Places to Work in Tampa Bay 2012 by Tampa Bay Times; the 2012 Psychologically Healthy Workplace Award by the Florida Psychological Association; and the2012 Education Nonprofit of the Year by Tampa Bay Business Journal.
View “Over a Century of Excellence,” to learn more about Saint Leo University.
Saint Leo University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award the associate, bachelor’s, master’s, and specialist degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call (404) 679-4500 for questions about the accreditation of Saint Leo University.
Saint Leo University’s School of Business received initial accreditation by the International Assembly for Collegiate Business Education (IACBE) in September 1999. Saint Leo University’s degree program in social work is accredited by the Commission on Accreditation of the Council on Social Work Education (BSW level). Saint Leo’s undergraduate Sport Business program and MBA Sport Business Concentration are accredited by the Commission on Sport Management Accreditation (COSMA). Saint Leo University has Teacher Education Programs approval by the State of Florida Department of Education.
Saint Leo University is committed to policies that ensure that there is no discrimination on the basis of age, gender, race, color, creed, religion, national origin, or disability. Saint Leo University complies with the Family Educational Rights and Privacy Act of 1974 (as amended). The University is an Affirmative Action Equal Opportunity employer.
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