Job Description Summary
Provides clerical and administrative support to the Director of Library Services and library faculty.
Duties and Tasks:
- Provides administrative and clerical support to the Director of Library Services and other professional employees.
- Oversees the circulation desk and processes fines and lost book notices with the Business Office.
- Assists with planning of library outreach events, and schedules any needed equipment, food, etc.
- Notifies Plant Operations when there is a problem with the facilities, tracks maintenance requests and follows-up as needed
- In coordination with the ILL Assistant, oversees hiring, scheduling and coordination of undergraduate and graduate student workers in the library
- Coordinates student assistant placement, the library budget, and other specific building and equipment-related matters.
- Inputs requisitions for office supplies into Workday in a timely and efficient manner to prevent late charges, monitors the Workday system, and reports any discrepancies to the Library Director
- Works with the Collection Development librarian on the coordination and input of eBook, print book, subscriptions, and other purchases into Workday for purchasing
- Obtains W9s and new Vendor information as needed.
- Coordinates payroll and selected human resources services as needed.
- Tracks absences of all employees, including student workers
- Performs reception and telephone duties as needed.
- Manages administrative records and files.
- Collects mail from mail room
- Covers the Circulation Desk on an as needed basis
- Opens or closes the library on an as needed basis
- Other duties as assigned by the Director of Library Services.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Bachelor's degree from a regionally accredited college or university.
- Two years of business office or library experience.
- An equivalent combination of education, training and experience that provides the required knowledge, skills and abilities may be considered
- Excellent Microsoft Office skills, including Excel
- Familiarity with Workday or other similar system
- Working knowledge of departmental budget reports
- Strong customer skills in a customer service oriented environment
- Strong email and phone etiquette skills
- Some familiarity with Facilities maintenance requests and processes is desired
- Strong service orientation.
- Able to work in a complex team-based environment and with a diverse user group.
- Ability to prioritize work and manage time.
- Able to coordinate budget reports and supervise student workers.
- Ability to use computer software in an online environment.
- Flexibility- nights and weekend hours may be required.
- Ability to learn new skills and apply them
The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.
While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 30 pounds unless otherwise specified in the job description.
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.
Each year from 2012 to 2016, Saint Leo University was named one of Tampa Bay's Top Workplaces by the Tampa Bay Times .
The Top Workplaces in Tampa Bay program was created by the Tampa Bay Times and WorkplaceDynamics. The companies in this survey were ranked based on leadership, compensation and training, workplace flexibility, and diversity.
One of the Top-Ranked Universities in Florida
One of the top-ranked universities in Florida, Saint Leo is a Catholic, liberal arts school serving learners of all faiths.
We are traditional, but we are cutting edge
Established in 1889 by the Order of Saint Benedict of Florida, the university seeks balanced growth in mind, body and spirit for all members of our community. Saint Leo has grown from a peaceful campus in the rolling hills of Central Florida to an institution of international consequence-ranked one of the best regional universities in the South by U.S. News & World Report
Our Tampa-area campus remains committed as ever to student-centered liberal arts education, and is strengthened by the global reach of our regionally accredited online programs and Education Centers in seven states across the U.S., including on many military bases.
We are Catholic, but we are for everyone
Our determination to make higher education more accessible to all has made Saint Leo a world leader in redefining the 21st century university. Saint Leo now serves more than 16,000 students from 49 states and 86 countries-ranking us among the five largest Catholic higher education institutions in the United States. Saint Leo is also one of the nation's 10 leading providers of higher education to the U.S. military.
While we are proudly Catholic, we teach students not because they are Catholic, but because we are Catholic. And our faith compels us to imagine and contribute to a more socially just society.