Job description

Duties: Reports to the Executive Director of Wharton San Francisco. Responsible for managing $3.3M budget of Wharton San Francisco and co-managing associated campus activities with Senior Associate Director and Executive Director, including facility projects, vendor relations, and inter-departmental and school initiatives. Manages the front desk team (3 FT direct reports). Sole responsibility for managing operational, financial, and administrative functions of the budget. The business administrator will oversee human resources processes for all staff, including WEMBA, WSF, WCIT, MBAPO, Entrepreneurship, MarComm, and Exec Ed. The BA will have a dotted line report into Wharton Human Resources and work closely with them to ensure appropriate HR practices are being followed. Designs and implements processes to ensure efficient management of all projects and administrative observations in support of department and school-wide goals. Trains and oversees staff with financial roles to ensure effective and efficient management of all financial operations. Direct involvement in planning and execution of key strategic initiatives to improve operational and financial stability. Implements forward thinking solutions and best practices related to relationship, personnel, project, and financial management. Responsible for all parts of on-boarding of new employees and payroll for all employees in the department. Manages processes and materials related to the unique and non-standard business operations and taxes in San Francisco, such as business license renewal, tracking of business assets for SF tax department purposes, public assembly license, insurance certification for landlord, real estate tax exemption processing, and multiple/ongoing interactions with the SF Tax Assessors office.

Position is located in San Francisco, CA - relocation reimbursement not available. Position requires occasional evening and weekend work.

Qualifications: A Bachelor's Degree and 3 to 5 years of experience or equivalent combination of education and experience is required. Proficiency using Microsoft Outlook, Excel, Word, and Powerpoint required. Experience using Google Sheets desired. An ability to learn financial and accounting systems. A complete understanding and of and experience working with finance and accounting practices. An understanding of California and San Francisco employment law. Experience in human resources highly desirable. Demonstrated ability to work collaboratively with colleagues, including those located in Philadelphia. Outstanding verbal and written communication skills. Flexibility and prioritizing skills required.

Reference Number: 07-30520

Salary Grade: 027

Employment Type: Exempt

Org: Wharton San Francisco

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: D-Financial




Diversity Profile: University



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Job No:
Posted: 12/1/2018
Application Due: 1/10/2019
Work Type: