PROGRAM COORD, SR., OFFICES OF THE PROVOST & FACULTY ADVANCEMENT
PROGRAM COORD, SR., OFFICES OF THE PROVOST & FACULTY ADVANCEMENT
PAS Adm - Provost Office
The Senior Program Coordinator is responsible for the planning, coordination, and execution of special projects and special events within the Office for the Provost and the Office for Faculty Advancement. The duties of this position involve the planning and implementation of symposia, special events, and the overall management of special projects as assigned. This position will lead special event and special project committees to include the overall coordination of campus wide stakeholders to meet program activity goals. This position will require one to develop, coordinate, and advise on policy related to specific programs and to apply this knowledge to resolve complex non-routine administrative problems independently or with others.
- Program and Administrative Support (40%)
- Make operational and programmatic decisions that have a significant impact on the successful achievement of program strategies and objectives; develop, coordinate and advise staff regarding program policy.
- Manage all correspondence with interested students, faculty, administrators, and other universities and audiences to provide information concerning activities, policies and procedures of the program.
- Manage and work closely with relevant staff from participating units across the University in the facilitation of special events, symposia and programs.
- Coordinate all planning and implementation activities related to the organization of special events and programs, such as speaker series, on and off campus.
- Coordinate and participate in meetings with stakeholders to determine objectives of the program and/or initiative and to identify internal and external resources available to meet those objectives.
- Lead, facilitate and manage the Harassment Response committee meetings and associated programs that stem from this effort including, but not limited to, workshops, symposia, small group meetings and curation of associated materials. Provide staff leadership. Recommend various personnel actions including, but not limited to, hiring, performance appraisal, promotions, transfers and vacation schedules.
- Serve as a Provost's Office liaison with different Duke Schools, Centers, Institutes and other offices interested in cosponsoring special projects or other special events.
- Maintain liaison with other programs, offices and departments at Duke to coordinate program business and to accomplish program objectives; interface with external organizations as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.
- Prepare budgets and grants; monitor, verify and reconcile expenditure of budgeted funds as appropriate.
- Exercise judgment in handling sensitive information of a confidential nature.
- Monitor and evaluate program effectiveness using qualitative and quantitative research techniques; investigate trends, and recommend and implement modifications to improve program effectiveness.
- Lead, develop and research potential speakers, venues and vendors for the Provost's Forum and other special events hosted by both the Provost and the Office for Faculty Advancement.
- Serve as the point person for the Provost's Forum and other special events hosted by both the Provost and the Office for Faculty Advancement, including organizing and leading event-related meetings for faculty and staff, working as the liaison or representative for all contractual relationships, and interfacing with the Assistant Vice Provost for Faculty Advancement.
- Plan, coordinate and administer activities of assigned programs to include developing and implementing procedures, processes, services and systems; train employees in proper methods and procedures and ensure correctness of work.
- Manage invitations and responses; coordinate all event logistics; arrange schedules, facilities, and publicity; ensure necessary financial arrangements; prepare relevant documentations, and undertake necessary follow-up with participants and service providers.
- Fiscally manage all events including negotiation and execution of relevant contracts and agreements.
- Coordinate public relations activities with the Office for Faculty Advancement Communications Specialist to meet internal branding and marketing objectives (examples include conceptualizing and writing newsletters, promotional materials, publications, press releases, ads and fliers).
- Develop plans and schedules for release of publicity materials.
- Develop and coordinate new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components.
- Manage the facilitation of special committees to include preparation of meeting agendas, briefing materials, action items and meeting notes.
- Perform other related duties incidental to the work described herein.
Required Qualifications at this Level Education/Training: Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program. Experience: Work requires three years of experience in program administration and special event management activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE Skills: Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance. Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems. Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources. The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
2901 PROGRAM COORD, SENIOR
Job Family Level
Full Time / Part Time
Regular / Temporary
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, gender, gender expression, genderidentity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robustexchange of ideas—an exchange that is best when the rich diversity ofour perspectives, backgrounds, and experiences flourishes. To achievethis exchange, it is essential that all members of the community feelsecure and welcome, that the contributions of all individuals arerespected, and that all voices are heard. All members of our communityhave a responsibility to uphold these values.
Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.
Work requires analytical, communications and organizational skillsgenerally acquired through completion of a bachelor's degree program.
Work requires three years of experience in program administration orinvolving academic, instructional or counseling activities to acquireskills necessary to plan, coordinate and implement a variety of programactivities and events.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Auto req ID
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.