Assistant Director, Project Management

Job description

Hyde Park Campus

3035501 Bus-Marketing

About the Unit
The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit:

Job Information

Job Summary:

The Assistant Director of Project Management is an integral part of Marketing and Communications Department. Under the direction of the Senior Associate Director of Marketing Operations, the Assistant Director ensures smooth work progression and completion as projects move through the execution process by creating and maintaining project schedules, tracking and reporting on operational efficiency measures and by supporting effective and efficient cross-team resource utilization that supports an increase in customer satisfaction levels.


  • Work with all teams within Marketing to understand project scope and gather project requirements. Create and manage comprehensive project timelines.
  • Work with all teams within Marketing to ensure the organization, collectively, is delivering on the highest priority/highest impact projects by working across teams to resolve prioritization and resource utilization issues.
  • Work with all teams within Marketing to understand, implement and manage project changes and interventions to ensure timelines reflect necessary adjustments and support project progression and completion.
  • Serves as a key presenter and facilitator at major project reviews. Ensures meeting actions are documented and communicated.
  • Responsible for all partner communications needed to ensure project delivery on time, in budget and within scope.
  • Act as guru on project management tool and support Operations team in evaluating and rolling out new features/functionality.
  • Implement tracking of operational key performance indictors within project management tool. Work with Operations team to pull regular and ad hoc reports that gauge our operational efficiency in accordance with our defined operational metrics.
  • Train team members on project management tool usage and department processes.
  • Act as main point of contact for Chicago Booth for operational matters. Act as a Marketing guru who understands strategic value of working with marketing, best ways to partner and engage marketing and is able to guide our partners through this process.
  • Mange external vendor relationship(s) for all outsourced work based on established key performance indicators; ensuring adherence to guidelines and timelines while auditing for quality of work. Create and manage Chicago Booth archive of outsourced projects.
  • With guidance from the Associate and Senior Associate Director, identify areas of operational improvement, create, and implement solutions.
  • Responsible for marketing process documentation and audits.

Additional Requirements

Education, Experience or Certifications:

  • Bachelor's degree required.

  • At least three years of experience in a project management position or role with similar responsibilities required.
  • Previous experience in marketing or agency environment preferred.

Technical Knowledge or Skills:
  • Strong attention to detail.
  • Demonstrated ability to be highly responsive, manage multiple projects simultaneously, understand priorities and resource utilization, address identified problems, meet deadlines and respond to urgent needs required.
  • Solid working knowledge of project management software such as Workfront preferred.
  • Creativity, resourcefulness and adaptability required.
  • Clear, concise and effective communications (verbal and written) required.
  • Strong at managing relationships and actively manages people's expectations in proactive ways required.
  • Poised and able to focus under pressure; able to work independently and in support of department goals required.
  • Active listener and facilitator of information required.
  • Strong presentation skills preferred.

Required Documents:
  • Resume
  • Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 12/1/2018
Application Due: 1/10/2019
Work Type: