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Assistant Director, Project Management

Employer
The University of Chicago
Location
Chicago, IL

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details



Hyde Park Campus

Department
3035501 Bus-Marketing

About the Unit
The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/

Job Information

Job Summary:

The Assistant Director of Project Management is an integral part of Marketing and Communications Department. Under the direction of the Senior Associate Director of Marketing Operations, the Assistant Director ensures smooth work progression and completion as projects move through the execution process by creating and maintaining project schedules, tracking and reporting on operational efficiency measures and by supporting effective and efficient cross-team resource utilization that supports an increase in customer satisfaction levels.

Responsibilities:
  • Work with all teams within Marketing to understand project scope and gather project requirements. Create and manage comprehensive project timelines.
  • Work with all teams within Marketing to ensure the organization, collectively, is delivering on the highest priority/highest impact projects by working across teams to resolve prioritization and resource utilization issues.
  • Work with all teams within Marketing to understand, implement and manage project changes and interventions to ensure timelines reflect necessary adjustments and support project progression and completion.
  • Serves as a key presenter and facilitator at major project reviews. Ensures meeting actions are documented and communicated.
  • Responsible for all partner communications needed to ensure project delivery on time, in budget and within scope.
  • Act as guru on project management tool and support Operations team in evaluating and rolling out new features/functionality.
  • Implement tracking of operational key performance indictors within project management tool. Work with Operations team to pull regular and ad hoc reports that gauge our operational efficiency in accordance with our defined operational metrics.
  • Train team members on project management tool usage and department processes.
  • Act as main point of contact for Chicago Booth for operational matters. Act as a Marketing guru who understands strategic value of working with marketing, best ways to partner and engage marketing and is able to guide our partners through this process.
  • Mange external vendor relationship(s) for all outsourced work based on established key performance indicators; ensuring adherence to guidelines and timelines while auditing for quality of work. Create and manage Chicago Booth archive of outsourced projects.
  • With guidance from the Associate and Senior Associate Director, identify areas of operational improvement, create, and implement solutions.
  • Responsible for marketing process documentation and audits.


Additional Requirements

Education, Experience or Certifications:

Education:
  • Bachelor's degree required.


Experience:
  • At least three years of experience in a project management position or role with similar responsibilities required.
  • Previous experience in marketing or agency environment preferred.


Technical Knowledge or Skills:
  • Strong attention to detail.
  • Demonstrated ability to be highly responsive, manage multiple projects simultaneously, understand priorities and resource utilization, address identified problems, meet deadlines and respond to urgent needs required.
  • Solid working knowledge of project management software such as Workfront preferred.
  • Creativity, resourcefulness and adaptability required.
  • Clear, concise and effective communications (verbal and written) required.
  • Strong at managing relationships and actively manages people's expectations in proactive ways required.
  • Poised and able to focus under pressure; able to work independently and in support of department goals required.
  • Active listener and facilitator of information required.
  • Strong presentation skills preferred.


Required Documents:
  • Resume
  • Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility
Yes

Pay Frequency
Monthly

Pay Range
Depends on Qualifications

Scheduled Weekly Hours
37.5

Union
Non-Union

Job is Exempt?
Yes

Drug Test Required?
No

Does this position require incumbent to operate a vehicle on the job?
No

Health Screen Required?
No

Posting Date
2018-10-01-07:00

Remove from Posting On or Before
2019-04-01-07:00

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time
JR03016

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/

PI105918577

Organization

An intellectual destination

One of the world's premier academic and research institutions, The University of Chicago has driven new ways of thinking since our 1890 founding. Today, The University of Chicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping The University of Chicago at the nexus of ideas that challenge and change the world.

A transformative education

Our education empowers individuals to challenge conventional thinking in pursuit of original ideas. Students in the undergraduate College broaden their perspectives on world issues in the rigorous Core curriculum. Graduate programs through our four divisions, six professional schools, and the Graham School of Continuing Liberal Arts and Professional Studies transform scholars into leaders and grant access to professors often lauded as some of the world's greatest thinkers.

Groundbreaking research

With a commitment to free and open inquiry, our scholars take an interdisciplinary approach to research that spans arts to engineering, medicine to education. Their work transforms the way we understand the world, advancing fields of study, and often creating new ones. Generating new knowledge for the benefit of present and future generations, The University of Chicago research has had an impact around the globe, leading to such breakthroughs as discovering the link between cancer and genetics, establishing revolutionary theories of economics, and developing tools to produce reliably excellent urban schooling.

A commitment to enrich society

Located in one of the world's greatest cities, The University of Chicago is enriched by and invested in the community we call home. As the second-largest private employer in Chicago, our talented faculty, physicians, and staff comprise a dedicated team committed to the mission of the University.

We partner with our South Side neighbors on innovative initiatives with local benefits and replicable outcomes for urban universities everywhere. Meanwhile, our research and ideas have broad impact, crossing borders to drive international conversations. The same is true of our diverse and creative students and alumni, who found businesses, create masterpieces, and win Nobel Prizes.

In all we do, we are driven to dig deeper, push further, and ask bigger questions—and to leverage our knowledge to enrich all human life.

Working at The University of Chicago

The University of Chicago is a vibrant community of people dedicated to the pursuit of excellence in education and research. One of the largest employers in the metropolitan area, the University employs 10,000 diverse and talented individuals who come to work here from all over the world. The University's location in the heart of an urban environment provides many cultural offerings as well as opportunities to engage with the local community.

We invite you to find out more about the many advantages of working at The University of Chicago.

Our Location: Hyde Park

The Hyde Park community is rich in tradition, culturally diverse, and brimming with art, music, and entertainment opportunities. Find out more about living and working in the Hyde Park area.

Our Benefits: An Overview

The University offers a wide array of competitive benefits, learning opportunities, and additional services to our employees. Find out more about how working at the University of Chicago could benefit you.

University of Chicago Facts:

  • 5,860 undergraduate students
  • 9,866 graduate, professional, and other students
  • 160,000 alumni world wide
  • 2,274 full time faculty
  • 7,164 staff
  • 49 majors and 40 minors in the undergraduate College
  • 5 divisions and 6 professional schools for graduate study
  • 99 Nobel Laureates
Company info
Telephone
773-834-8997
Location
6054 S Drexel Ave
Chicago
IL
60637
US

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