Chief of Staff

Job description

Hyde Park Campus

2010053 BSD Senior Administration

About the Unit
The University of Chicago is a private, institution encompassing the undergraduate College, six professional schools (Business, Law, Divinity, Public Policy, Medicine and Social Service Administration), four graduate divisions (Biological Sciences, Humanities, Physical Sciences, and Social Sciences) and the University of Chicago Medical Center. The broader University enterprise includes Argonne National Laboratory, Fermilab, and Yerkes Observatory. The Biological Sciences Division (BSD) and the University of Chicago Medical Center (UCMC) are managed by a single Dean/Executive Vice President and comprises the largest unit of the University. The Medical Center oversees the finances and operations of all inpatient and ambulatory services. Physicians who provide patient care services are all appointed in one of the 13 clinical Departments within the BSD. The BSD includes the Pritzker School of Medicine, approximately 24 academic units, degree granting committees, and research centers and institutes. The BSD is located on the University's main campus in Hyde Park, ten minutes south of downtown Chicago. BSD's patient care operations are conducted primarily at the University of Chicago Hospital and clinics, which share the same campus. In addition, we launched a network of clinically integrated community physicians.

Job Information

Job Summary:

  • The Chief of Staff serves as a senior advisor to the Chief Physician and Dean for Clinical Affairs and the Vice Dean, Administration and Finance and Vice President, Clinical Practice Plan impacting productivity, managing administrative, operational and financial affairs, and driving communication.
  • The Chief of Staff will be an experienced, creative and entrepreneurial leader with the ability to generate new solutions to complex problems supporting organizational objectives by applying new perspectives.
  • Takes strategic initiatives from development through successful execution under the guidance of executive leadership and in collaboration with leaders across the enterprise.
  • Act as a catalyst and driving force, building relationships to optimize organizational performance.
  • Accurately represent leadership for operational excellence in decision-making, meetings and discussions bringing understanding and alignment to establish outcomes.
  • Ensure communications are well-coordinated, timely, and effective.
  • Act as a proactive advisor on issues related to University, BSD and UCMC policy, process, and practice.

  • Facilitate strategic management process, provide expertise and program management for specific strategic initiatives out of the Dean's office that are critical in meeting organizational goals.
  • Responsible for developing collegial and collaborative relationships regarding governance, budget management, engagement, project updates, proposals, and planning.
  • Serve as a subject matter expert, handling inquiries, developing action plans, preparing, and disseminating a broad range of communications.
  • Manage priorities to maximize relationships with the University, BSD, the Boards, hospital leaders, and leaders across the enterprise including department chairs.
  • Prepare reports, proposals, briefings, presentations, and responses on organizational and strategic issues that frequently require sensitivity, discretion, judgment, or negotiation.
  • Manage communications, develop message strategies and consistency, and prepare and coordinate special correspondence.
  • Represent the Chief Physician and Vice Dean to various constituencies, both internal and external to the University, and serve on committees.

  • Ability to handle complex issues, influence and problem-solve.
  • Ability to interact comfortably with senior executives, faculty and staff.
  • Ability to develop collaborative relationships throughout the University community.
  • Ability to effectively manage a heavy workload, competing priorities and tight deadlines.
  • Ability to effectively make decisions that represent the mission, values and strategic plan of the organization and leaders.
  • Ability to handle highly confidential and sensitive materials and situations.
  • Ability to have words, actions and behavior reflect a high level of integrity.

Additional Requirements

Education, Experience or Certifications:

  • Master's degree in Business Administration or similar field required.


  • 5+ years in a leadership or executive management role.
  • Proficient in strategic planning and implementation.
  • Experience communicating organizational goals and results to a broad audience.
  • Experience developing creative solutions to address organizational challenges.
  • Experience in operational productivity.
  • Strong project reporting skills.
  • Strong organizational communication experience.

  • Experience in data analysis.
  • Experience working in higher education or an academic medical center.
  • Experience in operations management.
  • Proven success in coordinating high impact or organizational projects.
  • Proven experience organizing and directing teams and departments.
  • Excellent communicator in written and verbal form.
  • Strong customer service approach.

Technical Knowledge or Skills:
  • Intermediate to Advanced skills in Word, Excel and PowerPoint.

Required Documents:
  • Resume

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualifications

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 12/1/2018
Application Due: 12/11/2018
Work Type: