Administrative Specialist (REQ. 29224)
This position will provide operational support to an adjunct faculty member with extensive administrative responsibilities at the Anderson School. This administrative assistance will involve day-to-day facilitation and implementation of all activities sponsored by the office of Equity, Diversity, and Inclusion as well as by the Morrison Center for Marketing and Data Analytics. These will include conferences, speaker visits, grant programs, student workshops, and other programming. This position will also provide support for the teaching and research activities associated with the supervisor's faculty role. Under minimal supervision from the Faculty Director of the Morrison Center and the Instructional Technology Solutions Coordinator, provide financial and administrative assistance to the Morrison Center and computing support for course websites (via CCLE) for all academic areas in the Anderson School. Manage the Morrison Center accounts and coordinate special events associated with the Morrison Center. Provide quality service to faculty, students, coworkers, and the general public. Support faculty and TA's in the use of technology for instruction, including support of CCLE/Moodle course websites. Post syllabi, handouts, quizzes, study materials and multimedia images to CCLE course websites.
- Demonstrated skill in operating a PC in a Windows and Local Area Network environment. Ability to skillfully utilize Word, Excel, PowerPoint, Adobe Acrobat Pro and new software in the creation of business correspondence, surveys, spreadsheets, research tables and graphs, financial reports, mail merge databases and presentations. Ability to answer or find answers to software questions from faculty and coworkers.
- Store, organize, search, and manipulate files in cloud storage folders (within the LAN and through Google Drive) within a Windows environment.
- Working knowledge of general accounting principles to effectively manage budgets.
- Demonstrated skill in editing technical documents to correct grammar, spelling and punctuation errors.
- Demonstrated skill in prioritizing assignments and achieving high productivity and quality under rigid deadlines in an environment with frequent workload changes, competing demands and interruptions.
- Demonstrated skill in establishing and developing cooperative relationships with co-workers, faculty and the public to work collaboratively as part of a team.
- Demonstrated skill in general office management sufficient to manage an office as the key functionary.
- Demonstrated skill in working independently and following through on assignments with minimal supervision. Skill in accepting uncertain circumstances and taking action where answers to a problem are not readily apparent.
- Excellent oral and written communication skills to receive, comprehend and disseminate information effectively.
- Demonstrated flexibility and responsiveness to department and campus needs. Develop new skills in response to a changing work environment.
- Demonstrated skill in solving problems individually and as part of a team to develop innovative solutions in response to issues facing the work unit.
- Demonstrated skill in making appropriate job decisions following standard office policies and past precedents.
- General knowledge of web and graphics applications, especially Dreamweaver and Adobe Photoshop.
- Demonstrated skill in processing accounts payable and travel reimbursements.
- General knowledge of University campus, libraries, administrative resources, policies and procedures.
- General knowledge of The Anderson School complex, organizational structure, administrative resources, educational programs, policies and procedures.
- Demonstrated skill in using CCLE to create, edit, and maintain course websites for all Anderson courses.
- Experience training others to use software and computer equipment.
UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy - http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct