Assistant Dean of Medical Education and Educational Support

Job description

Assistant Dean of Medical Education and Educational Support
Office of Assessment and Educational Development

Summary: Reporting to the Associate Dean for Assessment and Educational Development, the Assistant Dean of Medical Education and Educational Support shall provide leadership and mentoring for faculty and staff in the design of overall curriculum and individual courses for a master’s of medical education program.  This position will also work with academic departments (ASPIRE, Associate Deans, National Boards Office, etc) to create awareness of programs and services, provide support, and assist students with their National Board Prep.  The Assistant Dean will collaborate with faculty leaders to develop, establish and implement the ePortfolio program, short & long-range goals and objectives, and operational policies and procedures, and other projects or related tasks as assigned.


General Duties and Responsibilities

Program Director for Masters of Medical Education Program

  • Provide leadership and mentoring for faculty and staff in the design of overall curriculum and individual courses for a master’s in Medical Education program.
  • Meet regularly with the Associate Dean and other faculty and administrators to develop and revise responsive plans for the programs’ initiatives and recommend changes, as needed. 
  • Work with faculty to develop appropriately unified course packaging to provide students with seamless interactions as they progress through different courses.
  • Direct the work of staff assigned to the program.
  • Keep abreast of new developments and research in academic medicine, and share this information with faculty as appropriate.
  • Collaborate with departmental chairs or others to schedule faculty to develop and teach courses.
  • Oversee internal operations among critical support units within WVSOM i.e. admissions, registrar, communications, finance, library, and others.
  • Establish administrative practices for tracking students, potential students, and instructors.
  • Schedule course offerings.
  • Direct marketing efforts.
  • Facilitate informational needs of students and potential students.
  • Review all applications of prospective students and coordinate the selection process.
  • Provide first line of contact and assistance for faculty and students.
  • Respond directly to students’ concerns and take appropriate actions based on these concerns.
  • Provide student evaluations to faculty and for Dean’s Reviews to make appropriate program/course recommendations and modifications.
  • Complete required reports and communicate program outcomes with the Associate Dean and appropriate faculty and administrators, as requested.
  • Performs related duties as assigned or directed.

Educational Support

  • Work as a part of the larger student support team (ASPIRE, Associate Deans, ONBEC, etc.), to create awareness of programs and services, provide support, and assist students in board prep.
  • Working with the Associate Deans and/or Director of National Boards and Exam Center, assist students with academic concerns by providing timely and appropriate interventions, resources, and guidance.
  • Serve as a key contact for early board prep intervention and alert programs, and board prep success consultations.
  • Conduct confidential consultation regarding learning styles, study skills, time management and board prep performance.
  • Develop and deliver workshops related to board prep self-improvement and other relevant topics.
  • Work with the Associate Deans to develop individualized educational/study plans for at risk students.
  • Track, review, and provide updates on board prep programs and resources.
  • Coordinate all supported board prep initiatives.
  • Maintain resources for students, faculty, and staff related to student success.
  • Work with students and faculty on approaches to promote successful student achievement.
  • Develop and foster a positive and supportive working relationship with students.
  • Provide feedback to faculty and administration on programs to support student achievement.
  • Performs related duties as assigned or directed.

ePortfolio Support

  • Collaborate with faculty leaders to develop, establish and implement the ePortfolio program, short & long-range goals and objectives, and operational policies and procedures.
  • Coordinate and oversee daily program operations, administration, and training.
  • Serve as a technical expert and primary contact for the ePortfolio system.
  • Educate faculty, staff and students on the purpose, goals and objectives, and data reporting options of the ePortfolio system.
  • Compile and summarize information and reference data to document program performance, value and impact.
  • Generate reports for outcomes assessment and export raw data for analysis and evaluation for special projects.
  • Coordinate and oversee ePortfolio coaching program and also serve as a ePortfolio coach providing formative feedback on reflective components provided by students.
  • Plan, coordinate and facilitate faculty development and coach training workshops and sessions.
  • Perform related duties as assigned or directed.

Education and Experience

  • Successful candidate shall have an earned Doctorate in a relevant field/discipline with preference given to expertise in Learner Assessment, Program Evaluation, and Education. 
  • Extensive and relevant experience appropriate to the development of a master’s program related to medical education. Experience teaching in graduate programs.
  • Experience in developing or implementing academic improvement strategies and support services for academically at-risk students at a college or university; experience preferred in medical education or other professional degree programs.
  • Previous experience in assessment of student learning needs in order to develop individual study plans to facilitate the academic success of students.
  • Previous experience with ePortfolios and coaching.
  • Excellent organizational skills, strict attention to detail, and ability to strategically plan and problem solve is required.
  • Able to adapt to new and rapidly changing situations.
  • Possess a minimum of five years’ experience in academic medicine – strongly desired.


This is a full time non tenure track position (state funded), within the Office of Assessment and Educational Development and is exempt for FLSA provisions regarding overtime.  There is an excellent state benefits package including relocation.  Salary and faculty rank is commensurate with education and experience. Not all activities of this position occur within the confines of an 8:00-4:30 schedule and will require regular evening and weekend scheduling. Some travel including overnight travel is required. 

Application: Candidates should apply for this position online at 

Applications are considered confidential and references are not contacted until later in the search process.  The search committee will begin its review of applications upon receipt and the search will remain open until the position is filled.


WVSOM Community

WVSOM is a free-standing medical school nestled in the Allegheny Mountains. We are located in "America's Coolest Small Town" (Budget Travel Magazine 2011) just minutes from the famed Greenbrier® Resort, a Five Diamond hotel and spa and host of the PGA’s annual Greenbrier Classic. WVSOM brings over 40 years of history serving the health and wellness needs of the Greenbrier Valley, the state of West Virginia and beyond. The school’s small-town, rural community cherishes its connection with the college and our students are actively engaged in service outreach and support for over 40 non-profit organizations in this area.  Additionally, WVSOM faculty and staff enjoy a vibrant cultural community which features one of only four operating Carnegie Halls in the world, as well as the state professional theatre of West Virginia. Throughout the year, employees can enjoy live plays and musicals, a broad representation of visual artists, an annual chocolate festival, a flourishing literary series, and live music events within a historic preservation area featuring 19th century architecture, unique shops and dining, and limitless outdoor recreation. This one-of-a-kind environment brings together farmers and artists, lumbermen and world-renowned musicians, holistic physicians and thrill-seeking whitewater rafters in a diverse melting pot that is truly unique!


West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.




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Job No:
Posted: 11/30/2018
Application Due: 1/29/2019
Work Type:
Salary: Commensurate with education and experience