Director of Financial Aid (Temporary)

Job description

Ohlone College

Director of Financial Aid (Temporary)

Position Description
Ideal Candidate Statement:
Ohlone prides itself as a Learning College with the motto of “A World of Cultures United in Learning” and we are looking for staff who embrace diversity in serving students with varied backgrounds and learning styles; staff who are highly ethical, trustworthy, credible, loyal and respectful of diverse views and opinions.
The College has a firm commitment to environmental sustainability and looks to all employees to support this important goal.

This is a temporary position.

POSITION Under general direction, to direct, manage, supervise and coordinate the Enrollment Management functions with an emphasis on Financial Aid. To coordinate assigned activities with other district departments, divisions, and outside agencies; and to provide highly responsible and complex administrative support to the Dean of Enrollment Management. This position works in a cross-functional manner with the Director of Enrollment Management/Admissions and Records to provide administration and leadership to Enrollment Services. This position reports directly to the Dean of Enrollment Management.

SUPERVISION EXERCISED Exercises direct supervision over supervisory, technical, clerical, and student staff.

Desirable Qualifications:

Duties and Responsibilities:

Assume management responsibility for all services and activities of the Financial Aid Department including FAFSA process packaging, student financial aid awards and proper maintenance of student financial aid records. Can provide additional support and management responsibility for Admissions and Records processing and procedures

Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend, within departmental policy, appropriate service and staffing levels; recommend and administer policies and procedures.

Provide initiative in implementing new technologies to improve and automate Financial Aid functions. Work with other departments to support relational database systems, web services and communications.

Make initial decisions on Financial Aid student petitions and special requests; update and edit publications pertaining to Financial Aid, including but not limited to, course schedule, catalog, web pages and other publications. Update all forms and materials in both web and paper format.

Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and review with the Dean of Enrollment Management; implement improvements.

Coordinate with Business Services and the college community to assure proper disbursement and documentation of student financial aid ensuring maximum opportunity for financial assistance to students.

Meet with students, families and others, individually and in groups, on and off campus to provide information regarding financial aid.

Ensure compliance with federal and state regulations regarding the awarding, disbursement and reporting of financial aid funds including, but not limited to, filing of FISAP and responding to federal and state audits.

Select , train, motivate and evaluate assigned personnel; provide staff training; work with employees to correct deficiencies.

Plan, direct, coordinate, and review the Financial Aid work plan as part of the Enrollment Management Division; meet with staff to identify and resolve problems; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.

OTHER JOB RELATED DUTIES: Assume other related responsibilities and perform duties as assigned.

Knowledge of: Principles of record keeping; excellent microcomputer proficiency; modern office procedures; formatting and proofreading techniques; data processing applications and data base and spreadsheet programs; principles of supervision and public relations; good English composition and language usage.
Skills and Abilities to: Work collaboratively with other staff; plan and organize operational programs and activities effectively; perform complex and detailed tasks with accuracy; maintain effective liaison with all areas of campus and community; good public speaking skills; compile and present data in narrative and statistical formats; maintain accurate schedules and records; strong management and organizational skills; ability to comprehend and apply materials having technical, legal, and policy content; take accurate meeting minutes; apply legal and policy provisions to various problems, consistently and correctly; be sensitive to and understand the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college personnel and students and the communities served by the College; maintain, and foster positive and harmonious working relationships with those contacted in the course of work; ability to receive and follow instructions and appropriately interact with students, staff, faculty and the public.

Minimum Qualifications:
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: Bachelor’s degree, or an equivalent combination of education and experience that indicates possession of the knowledge, skills, and abilities needed to perform the duties of Director, Curriculum and Scheduling.
Experience: Three years of increasingly responsible full-time experience in an academic or corporate training environment, with a working knowledge of the development of academic course schedules including one year of management experience.

Starting Salary Range:
$49.73-$54.83 per hour

Posting Detail Information
Posting Number:

Number of Vacancies:

Desired Start Date:

Position End Date (if temporary):

Close Date:

Open Until Filled: No

If you do not meet minimum qualifications as stated, a completed equivalency portfolio with all related documents must accompany the application or your packet will not be considered. The equivalency form could be found on our website at:

Foreign Transcripts:
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Benefits Statement:

Immigration Reform & Control Act of 1986:
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

District Statement:
A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

EEO Statement:
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment:
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance.

To apply, visit:

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Job No:
Posted: 11/30/2018
Application Due: 1/11/2019
Work Type: