Job description

Duties: The University of Pennsylvania School of Nursing is one of the world's leading schools of nursing, is consistently ranked as one of the top graduate nursing schools in the United States, and is among the nation's top recipients of nursing research funding from the National Institutes of Health. Penn Nursing prepares nurse scientists and nurse leaders to meet the health needs of a global society through research, education, and practice The Office of Institutional Advancement shapes, translates and promotes the School's strategic priorities by creating and sustaining relationships with key stakeholders, securing resources and increasing visibility in order to strengthen the School's reputation and advance the School's mission.

Reporting to the Vice Dean, the Assistant Development Officer is responsible for providing internal and external support for Penn Nursing's fund-raising programs and its Board-related efforts, including: the department's annual campaigns; its cultivation and solicitation activities, logistical and other support for the School's Board of Overseers; and data analysis as it relates to departmental priorities. The Assistant Development Officer will provide strong support of the department's major gifts work, have direct responsibility for executing the School's annual fundraising campaigns, assist in managing the School's Board of Overseers and its subcommittees/working groups, and provide analysis of annual and long term giving data to identify trends, challenges and strategic opportunities.


1. Cultivation and Solicitation support. Become well versed in school and university priorities and work collaboratively with the Vice Dean of Institutional Advancement and Sr. Major Gifts Officer to provide support in the identification, cultivation and solicitation of new prospective donors. Help plan, staff and coordinate meetings and special events related to prospect/donor activity. Coordinate with the Office of the Dean on scheduling, remarks and materials review and signings. Coordinate the drafting and signing of gift agreements.

2. Writing. Responsible for the drafting of select gift proposals, assisting with drafting of invitation letters, reports, select correspondence, annual appeals, brochures, remarks and briefing materials for faculty, Development colleagues, and Institutional Leadership.

3. Annual Campaign. Engage in strategic planning with the Vice Dean and Sr. Major Gifts Officer, as well as the SAC Central Annual Giving Office for the School's various annual campaigns (Annual Giving, Friends of Penn Nursing and the Bates Center Annual Campaign among others). Assist in identifying, cultivating and soliciting annual campaign donors for them, by means of mailings, phone calls and meetings as appropriate. Prepare data, draft letters, coordinate mailings, etc. Help coordinate and manage the work of volunteer committees where appropriate. Serve as a liaison with colleagues in the School and Center Annual Fund program to coordinate student calling program, etc. Enhance previous and/or establish new giving clubs to elevate annual donors to next level of giving.

4. Board Management. Serve as a liaison and coordinator in helping to manage Board of Overseers. Work with the Vice Dean to plan and activate agendas for all Board meetings and summer leadership retreats, including working with School, University and external speakers, helping to draft remarks and briefings, coordinating meeting logistics and other associated events, and preparing meeting minutes. Responsible for written and intranet communications to board members including supporting the preparation of a monthly Board enewsletter, helping to maintain our Board intranet and drafting other regular updates and correspondence from the Dean and Vice Dean. Help coordinate member recruitment and retention, supporting the nominating and rotation processes.

5. Analytics and Prospect Management. Maintain primary responsibility for the tracking and management of prospect and gift data. Act as principal liaison with Information Services team regarding retrieval of data and production of reports. Report regularly on all fundraising activity through active implementation of the major gifts tracking/reporting/moves management system. Develop reports and analyze relevant data (giving, participation, etc.) to respond to University reporting needs as well as School-based efforts to identify trends in giving, acquisition and retention of donors, potential additions to our prospect pipeline, etc.

Other duties as assigned by Vice Dean.

Qualifications: BA/BS and 1-3 years relevant experience, or a combination of education and experience including but not limited to donor relations, fund-raising and special events. Must be professional and have the ability to work with high-level volunteers, donors, faculty and vendors, and participate in staffing events as needed. Must be detail oriented and have strong organizational, analytical and communication skills. Must have the ability to effectively prioritize and triage in managing multiple priorities. Able to work independently, but collaboratively as part of a goal-oriented team. Computer proficiency, including PowerPoint, Excel and Word, Atlas a plus. Ability to work evenings and weekends as needed. Valid Driver's license required.

Reference Number: 90-30521

Salary Grade: 026

Employment Type: Exempt

Org: Nursing in DAR

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: F-Development/Fundraising/Marketing




Diversity Profile: University



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Job No:
Posted: 11/30/2018
Application Due: 1/10/2019
Work Type: