Duties: Reporting to the Director of Academic Operations, manage all aspects of graduate admissions, Masters Degree program, and PhD program in Chemical and Biomolecular Engineering Department (CBE): monitor deadlines, ensure compliance with department, school, and university policies and procedures for Masters Degree and Ph.D. program. Coordinate key components such as registration, advisor-selection/assignment, qualifying exams, oral proposals, thesis defenses, graduation. Advise students regarding requirements, policies and procedures. Track Masters Degree and Ph.D. placements/employment. Assist CBE Graduate Admissions Chairs (Ph.D. & M.S.E.): screen applications, download/prepare applications for review, communicate with applicants and accepted prospects, distribute info and answer questions. Act as primary liaison to and guide prospective and incoming grad students. Coordinate recruiting and graduate events: plan with director, interface with grad student leaders, make catering decisions, reserve lodging, contact vendors, work with Business Office. Assist/advise prospects with travel planning, special needs, procurement of information, reimbursement processing, etc. Handle related correspondence and paperwork. Provide back-up administrative support.
Qualifications: High school diploma or GED and 5-7 years of experience, or an equivalent combination of education and experience, are required. A Bachelor's degree and 3-5 years experience, or an equivalent combination of education and experience preferred. Ability to work well with diverse applicants, students, and faculty population and thrive in a collaborative work environment. Ability to master policies and procedures and communicate them, be self-motivated, able to take initiative, and be capable of independent judgment. Maintain confidentiality of records and sensitive information, be able to deal professionally and tactfully with diverse constituencies. Possess excellent organizational, relational, and customer service skills; strong verbal and written communication skills; intermediate to advanced computer skills: mastery of Microsoft Office applications, familiarity with databases/spreadsheets, (knowledge of SRS and ApplyYourself a plus). Demonstrated the ability to quickly self-teach applications, particularly web-related. Multi-tasking, setting and adjusting priorities and working both independently and as part of a team are key.
Reference Number: 13-30510
Salary Grade: 025
Employment Type: Non-Exempt
Org: Chemical and Biomolecular Engineering
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: X-Secretarial/Administrative