Administrative Aide - Kinesiology and Community Health (105920)
- Employer
- University of Illinois at Urbana-Champaign
- Location
- Champaign, IL
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- Administrative Jobs
- Institutional & Business Affairs, Communications & Marketing
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Administrative Aide
Department of Kinesiology and Community Health
University of Illinois at Urbana-Champaign
This position serves as the assistant to the Department Head, coordinates administrative matters for the Department, and supervises the office support clerical staff. This position performs a variety of essential tasks related to the Departmental work functions for the Department of Kinesiology and Community Health. The duties performed require extensive knowledge of the organization, programs, policies, systems, and procedures of the Institution.
- Manages the complex workflow for the Department Head. Includes scheduling activities on the basis of need and importance and setting priorities to assure efficient coordination of activities. Screen inquiries and appointment requests on behalf of Department Head. Assist Department Head with all travel arrangements and conference registration. Responsible for timely submission to the KCH business office of completed P-card and T-card/TEM logs and expense reports which include original receipts per OBFS policy, as well as correct CFOPS.
- Serves as the main contact for the Department. This includes screening telephone calls and visitors, determining needs and personally handling routine inquiries, requests and/or problems. Includes assisting with parking spaces for guests.
- Oversees or conducts administrative support for faculty and academic staff searches. Works with the Office Equity and Access and with the search committees to ensure University and Campus procedures are executed with due diligence.
- Prepares offer letters with regard to new appointment and reappointments
- Oversees all aspects for the Department's Colloquia Series. Set dates and work with faculty to identify speakers, arrange speaker travel and reimbursement publicize the events through e-mail and posters. Assist where needed with other department events.
- Responsible for all aspects of KCH Visiting Scholar hires including visa assistance.
- Responsible for all aspects of visa assistance for faculty hires.
- Oversees payroll adjustments, I-9 tracker, background checks, visa assistance, and HRFE appointment processing.
- Oversees bi-weekly payroll for hourly employees using the Banner system.
- Responsible for the processing of Promotion and Tenure materials for the Department. This includes but is not limited to making sure Departmental, College and University deadlines are met, guidelines are followed, and all necessary paperwork is submitted.
- Verify and update the Department's annual information in DMI coordinating with department administration with regard to the Activity Reporting System. This entails checking instructor's teaching loads, faculty assignments, and adjusting if needed.
- Responsible for all employees with FMLA and VESSA paperwork. Collects and records sick and vacation leave for all academic faculty and staff in the Banner system.
- Assists with printing posters for the departmental seminars. This involves use of computer software and specialized printer.
- Serves as facilities manager of Freer Hall.
- Responsible for preparing and sending express mailings for the department.
- Assists with communications and documents for administrators as directed.
- Other duties as assigned.
Minimum qualifications:
- High school graduation or equivalent
- Any one or any combination totaling five (5) years (60 months) from the following categories:
(a) college course work in business, finance, accounting or a related field:
• 60 semester hours or an Associate's degree equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)
• 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
• Master's degree or higher equals four (4) years (48 months)
(b) progressively more responsible general or specialized office experience which included aspects of supervising staff or job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
Preferred qualifications:
- Working knowledge of all applications and procedures/processes including Banner, HireTouch, HR Front End, I-9 tracker, PARIS, ANA, etc.
- Working knowledge of other systems or computer programs needed to perform duties including P-card and TEM, Outlook, etc.
- Experience and understanding of the relationship of the Department to the College and the University is required.
- Understand University policy and procedure.
- The ability to establish deadlines and priorities, organize, set goals, prioritize, and accomplish your work.
SALARY AND APPOINTMENT INFORMATION
This is a full-time Civil Service Administrative Aide position appointed on a 12-month service basis. The expected start date is as soon as possible after the deadline. Salary is commensurate with experience.
APPLICATION PROCEDURES AND DEADLINE INFORMATION
To apply for this position, please create a candidate profile at https://jobs.illinois.edu and upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial copy of transcripts or copy of your diploma is acceptable) by December 13, 2018. An online application will require names and contact information including email addresses for three references. In order to be considered as a transfer candidate, you must apply for the position. Applications not submitted through this website will not be considered. For further information regarding application procedures, you may contact rlking10@illinois.edu.
The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.
The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO. To learn more about the University's commitment to diversity, please visit http://www.inclusiveillinois.illinois.edu
College Name or Administrative Unit: College of Applied Health Sciences
Category: 2-Administrative
Title: Administrative Aide - Kinesiology and Community Health (105920)
Open Date: 11/29/2018
Close Date: 12/13/2018
Organization Name: Kinesiology and Community Health
PI105899446
Organization
Since its founding in 1867, the University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement.
Faculty
A talented and highly respected faculty is the University's most significant resource. Many are recognized for exceptional scholarship with memberships in such organizations as the American Academy of Arts and Sciences, the National Academy of Sciences, and the National Academy of Engineering.
Our faculty have been awarded Nobel Prizes, Pulitzer Prizes, and the Fields Medal in Mathematics.The success of our faculty is matched by that of our alumni: 11 are Nobel laureates and another 18 have won Pulitzer Prizes.
Academic Resources
Academic resources on campus are among the finest in the world. The University Library is one of the largest public university collections in the world with 11 million volumes in its 37 unit libraries. Annually, 53,000,000 people visit its online catalog. Students have access to thousands of computer terminals in classrooms, residence halls, and campus libraries for use in classroom instruction, study, and research.
Research
Students and scholars find the University an ideal place to conduct research. The Beckman Institute for Advanced Science and Technology is a model for interdisciplinary research, where eighteen research groups from sixteen University departments work within and across three broadly defined themes: biological intelligence, human-computer intelligent interaction, and molecular and electronic nanostructures. The University is also home to the National Center for Supercomputing Applications (NCSA).
Undergraduate Education
The University has a fundamental commitment to undergraduate education. Nearly 28,000 undergraduate students are enrolled in nine undergraduate divisions, which together offer some 4,000 courses in more than 150 fields of study.
Undergraduate admission is highly selective. In the 2001 freshman class, students in the middle 50% had ACT scores between 25 and 30 and ranked between the 83rd and 96th percentiles of their high school graduating classes.
The University enrolls over 9,000 graduate and professional students in more than 100 disciplines. It is among the top five universities in number of earned doctorates awarded annually in the United States.
Also integral to the University's mission is a commitment to public engagement. Each year about 65,000 Illinois residents participate in scores of conferences, institutes, courses, and workshops presented statewide. Research and class projects take students and professors off campus to share expertise and technical support with Illinois farmers, manufacturing firms, and businesses. In a typical year, student volunteers log more than 60,000 volunteer hours.
The Arts
A major center for the arts, the campus attracts dozens of nationally and internationally renowned artists each year to its widely acclaimed Krannert Center for the Performing Arts. The University also supports two major museums: the Krannert Art Museum and Kinkead Pavilion; and the Spurlock Museum, a museum of world history and culture.
Other major facilities include the multipurpose Assembly Hall (16,500 seats); Memorial Stadium (70,000 seats), site of Big Ten Conference football games; and the Intramural-Physical Education Building, one of the largest recreational facilities of its kind on a university campus.
Inclusive Illinois, one campus, many voices
Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Illinois is about how we value difference to make a difference. http://www.inclusiveillinois.illinois.edu/
As evidence of the University’s commitment to enhance the working, living, and learning environment for faculty, staff, and students, the University will encourage a standard of conduct and behavior that is consistent with the values of inclusivity. In an environment of inclusivity, there is no place for acts of hatred, intolerance, insensitivity, bigotry, threats of violence, harassment or discrimination.
Inclusive Illinois, one campus, many voices
Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Through education, engagement, and excellence, each voice creates the Inclusive Illinois Experience.
How can we appreciate difference to make a difference?
Illinois is the place where we embrace difference. We embrace it because we value it. We value it because we know that we have so much to learn from each other in our living, learning, and working environment.
Illinois is the place where we recognize the power of possibility and where great potential is realized. Inclusive Illinois is the vision of that place: a vision made real by leadership and commitment.
Illinois is the place where consensus is forged by discourse and where everyone’s contributions are recognized: significant contributions that elevate us because they are informed and enhanced by race, ethnicity, gender, sexual orientation and gender identity, age, physical ability, religion, class, and national origin. We are enriched by these perspectives, and we are united by the very discourse that brings these views together.
It is a process. It is transformative. And we celebrate the remarkable changes we set in motion here … taking an important step … crossing boundaries … starting with our own.
It all starts with each of us: with our willingness to embark on the journey in the search for answers, and with our openness and acceptance of the answers we find. Illinois is the place where it all comes together.
Learn more about how Inclusive Illinois promotes diversity here.
Commitment to Equal Opportunity
The commitment of the University to the most fundamental principles of academic freedom, equality of opportunity, and human dignity requires that decisions involving students and employees be based on individual merit and be free from invidious discrimination in all its forms, whether or not specifically prohibited by law. Among the forms of invidious discrimination prohibited by the University policy but not law is discrimination, including harassment, on the basis of sexual orientation. Complaints of invidious discrimination in violation of University policy are to be resolved within existing University procedures. The policy of the University of Illinois is to comply with all federal and state nondiscrimination, equal opportunity, and affirmative action laws, orders, and regulations. The University will not engage in discrimination or harassment against any person because of race, color, religion, sex, national origin, ancestry, age, marital status, disability, unfavorable discharge from the military, or status as a disabled veteran or a veteran of the Vietnam era. This nondiscrimination policy applies to admissions, employment, and access to and treatment in University programs and activities
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