Assistant Director, Generalist Team

Nov 28, 2018
Institution Type
Four-Year Institution

Assistant Director, Generalist Team

Stanford University

Job Number:

Business Title: Assistant Director, Generalist Team
Organization: Office of Development
Department: Medical Center Development
Job Title: Administrative Services Administrator 2
Grade: J
FTE: 100%; Exempt

Medical Center Development (MCD), a division within Stanford University's Office of Development, is seeking a highly experienced and collaborative manager to join their Major Gifts Generalist Team as Assistant Director (AD). The AD will report to the director of the generalist team and will work with frontline fundraising staff whose sole focus is fundraising on behalf of Stanford Medicine.

Medical Center Development provides fundraising support for the key institutional priorities of Stanford Medicine, comprised of Stanford University Medical School - a premier research-intensive medical school, and Stanford Health Care - nationally recognized for quality patient care and leading-edge technology. With its donor-centric approach to development, every staff member within the Office of Development plays a role in providing the university's donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.


Management: (25%)
  • Direct and manage (1) program manager and (2) development coordinators as well as the operational and administrative services of the generalist team. Provide management support to the Major Gifts Leadership Team as necessary to develop and implement policies and procedures that ensure the effective functioning of the Major Gifts Office.

Strategic Planning/Dashboard Tracking and Administration (20%)
  • Support the generalist team's strategic planning process by preparing and analyzing data, developing templates, and tracking deadlines and deliverables
  • Develop and maintain the overall generalist dashboard for progress against goal
  • Ensure or provide major gift officers quarterly run rate information, grateful paptient pipeline trends, and analysis
  • Track and monitor finances for the generalist team including contracts and purchase orders

Events and Materials: (20%)
  • Manage and coordinate an arc of events and materials in support of events
  • Serve as lead PM for select events. This includes list creation and review, invitations, acknowledgments, other material creation event logistics, and briefings. This is done in partnership with MCD partner teams, faculty, volunteers, MGO staff, events staff, and donors
  • Proactively analyze grateful patient data across the team and make recommendations for prospect inclusion. Work with the research team on the timely execution of ratings and assignments to major gift officers for new prospects. This requires a high degree of sensitivity, diplomacy, and professionalism in working with these groups
  • Work closely with volunteers and manage unique aspects of lists, messaging and updates

Director of Generalist Team Support: (20%)
  • Partner with generalist team director to manage the planning and implementation of other related project or program needs

Proposal/ Material Development: (15%)
  • Prepare briefing materials, letters, faculty bio's and overviews and other communication for faculty, donors and volunteers
  • Coordinate with MCD partner teams and ensures projects are on track and consistent with the developed strategy

Minimum Qualifications, Knowledge and Skills Required
  • Bachelor's degree and five years of relevant experience, or combination of education and relevant experience
  • Project management, program management and/or stewardship experience
  • Ability to recruit, hire, train, motivate, mentor and retain a strong staff. Demonstrated leadership and supervisory skills and ability to manage, coach and evaluate staff is essential. Understanding of coordinating performance evaluation with others who receive support is needed
  • Ability to effectively manage a broad range of operational issues and staff in a complex matrix organizational structure
  • Demonstrates proficiency in using advanced functions of word processing, databases, Excel spreadsheets, web resources, and donor management database; experience using Stanford's information systems such as PostGrads and Oracle Business Intelligence (OBI) is a plus but not required
  • Experience managing and coordinating complex projects that have multiple tasks with competing deadlines; set priorities and schedules and meet deadlines with a minimum of supervision
  • Conference or event logistics experience
  • Nonprofit or relevant business experience
  • An understanding of the development and alumni enterprise—particularly within an academic setting—and the ability to work within that framework is desirable
  • Demonstrates sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material
  • Positive, can-do attitude and dedicated work ethic
  • Exceptional written and verbal communication skills, research and editorial skills; ability to synthesize information and compose clear and effective communication.
  • Superior organizational skills; a work style that is thorough, accurate and detail-oriented; the ability to follow through on projects with minimal supervision
  • Strong attention to detail and the ability to quickly understand and remember information about donors and projects to which they are assigned
  • Strong customer-service focus; excellent interpersonal and communication skills, and a proven ability to work patiently, persuasively and effectively with a wide variety of people, including students, faculty, staff, donors and alumni


Candidates should submit a cover letter and resume via the website

Stanford University is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, physical or mental disability, or sexual orientation.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Final offers of employment are contingent upon the successful completion of a background check that includes employment history, national criminal background check, national sex offender registry search and, where applicable, a credit check and/or driving record.


Location: Office of Development, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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