Categorical Services Coordinator II

Job description

invites applications for the position of:

Categorical Services Coordinator II

SALARY: $3,680.00 - $4,712.00 Monthly
OPENING DATE: 11/27/18
CLOSING DATE: Continuous


Open Until Filled.
Applications submitted after the priority screening may be considered.

Under the direction of an assigned administrator, and working closely with Student Services, Academic Affairs, and local high schools, the Dual Enrollment Coordinator
will provide a comprehensive program that affords high school students the opportunity to earn college credit while still in high school. The Dual Enrollment Coordinator serves as a liaison between students, the college, and the high school, providing a variety of outreach and support services; assisting program participants with obtaining and maintaining program enrollment; monitoring the attendance, goals and progress of program participants; provide program information to students, parents and the community. The Dual Enrollment Coordinator ensures clear communication and availability of support resources and services for high school students, faculty, administrators, staff, and others.

Interpret and exercise good judgment in the application and follow through of departmental decisions and college policies; provide information on college policies, procedures, standards and requirements; establish and maintain good public relations with staff, students, and the community at large.
Essential Functions

  • Process administrative details not requiring the immediate attention of the supervisor; perform a variety of paraprofessional and administrative duties in support of the assigned program.
  • Meet with action committees to facilitate grant and program development needs. Lead the planning, development, implementation, coordination and evaluation of the day-to-day operations of the assigned program services and procedures.
  • Serve as a source of information regarding the policies and procedures of assigned program; provide information where judgment, knowledge and interpretation are necessary; refer inquires to appropriate sources.
  • Coordinate student recruitment and assist with registration of participants within assigned program; check on progress of enrolled students; collect and monitor compliance and outcome data on assigned program's participants.
  • Create assigned program binders as needed; maintain student files and enter student data into the database; assist students to enroll.
  • Maintain ongoing working relationships with Federal, State, county and/or regional administrators and managers as needed with assigned program.
  • Monitor a variety of data for completion and conformance with established program compliance procedures.
  • Develop and prepare a variety of documents, forms and procedures for the assigned program's office, which may also include, but is not limited to: statistical reports, brochures, pamphlets and flyer, newsletter, agendas, manuals, event programs, invitation flyers, yearbooks, program brochures, and posters.
  • Serve as liaison with college administration, academic personnel and students as well as community agencies, organization, professionals, vendors and other colleges to maintain up-to-date resource data.
  • Coordinate preparation of workshops and meetings, including travel arrangements for staff members and students in assigned programs.
  • Attend and lead sponsored workshops, seminars and other events as assigned. Participate in budget development and justification; monitor budget expenditures; monitor and maintain spreadsheet and database for budgets and assigned programs; inventory and requisition necessary supplies using District procedures. Develop a wide variety of community contacts for resources for referrals; give general consultation and assist individual students in utilizing the many and various services available.
  • Assist students in resolving paper work or system problems; expedite resolution of problems requiring utilization of on- and off-campus resources.
  • Maintain control files on matters in progress and expedite their completion; coordinate, lead, and monitor special projects, assignments and activities; check reports, records, and other materials for accuracy, completeness and conformity with established standards of Federal, State, county, regional, and/or institutional guidelines and regulations.
  • Lead the preparation of special program projects which may include, but is not limited to, annual grant applications, budgets, periodic and annual reports, and program evaluations.
  • Consult with other program related organizations, advisory committees, and social service agencies on matters of program quality and enhancement.
  • Research and compile information and prepare periodic reports and evaluations in assigned program.
    Other Duties:
  • Attend meetings and serve on college, local and state committees and organizations, as required.
  • Assist in the hiring process, train and direct the work of part-time temporary and student employees, as required.
  • Perform other related duties as assigned.

    Education and Experience
    Any combination of education, experience, and training which would indicate possession of the required knowledge, skills, and abilities listed herein. For example, two years of course work in public or business administration or a related field, and three years of administrative support experience.

    Knowledge of: public and human relations techniques; research methods; report writing; presentation skills; current office procedures and practices including filing systems; a variety of word processing, spreadsheet and/or database programs as needed to fulfill the requirements of the job.

    Ability to: learn and apply Federal, State, regional and District regulations, policies, and procedures; understand and independently carry out oral and written instructions; prioritize tasks and manage several tasks simultaneously; accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the duties of the job; use appropriate and correct English spelling, grammar, and punctuation; perform arithmetical calculations with speed and accuracy; learn and successfully apply current office policies and procedures; analyze situations and make decisions on procedural matters without immediate supervision; communicate effectively in both oral and written form; efficiently use a variety of office equipment as needed to fulfill the needs of the job; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.


  • Employment experience in both high school and higher education preferred Record-keeping and report preparation techniques
  • Work effectively in a participatory manner with all segments of the college community and community at large.
  • Establish and maintain effective working relationships with others.
  • Knowledge of: high school and community college mission, programs and practices; Standard office practices, procedures and equipment; a variety of computer applications.
  • Ability to: represent department and the District to a wide range of constituencies; Work independently while recognizing situations that require the supervisor's attention;
  • maintain confidentiality;
  • Communicate effectively orally and in writing;
  • Establish cooperative working relationships with persons contacted in the course of performing assigned duties.

    Light to moderate physical effort; occasional standing or walking; periodic handling of parcels, supplies or equipment up to 15 pounds. Indoor work environment.

    Work Schedule
    40 hours per week/12 months per year Monday - Friday, 8:00 AM - 5:00 PM
    Management reserves the right to change schedules as needed.

    (STEP A) 3,680 - (STEP F) $4,712 GREAT BENEFITS PACKAGE (no additional costs for benefits)

    *All Classified employees begin at Step A, with a step increase at the beginning of each fiscal year.

    Monterey Peninsula College provides eligible employees with valuable benefits options, including medical, dental, vision, life/AD&D and long-term disability. Monterey Peninsula College is a PERS employer.

    How to Apply
    Visit and select "classified and other positions."

    Here you will find the announcement and the "apply" button in the upper right hand corner. You will be asked to login or create a new user account.

    Complete all required fields of the application AND:
    Attach a .doc, .docx or a .pdf of your cover letter which describes your interest in and qualifications for the position. ANDAttach a .doc, .docx or a .pdf of your resume AND

    Answer any required supplemental questions, if prompted

    Only items listed above will be reviewed by the screening committee. Human Resources does
    not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time.

    For questions or concerns, please contact:

    S. Elisa Judy
    [email protected]

    Conditions of Employment
    Offers of employment are contingent upon Governing Board approval. Employment with Monterey Peninsula College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints for California Department of Justice clearance. California School Employees Association Membership or an approved alternative is required.

    The District is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the District is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.

    NOTE Smoking Policy: Smoking on campus is limited to designated smoking areas.

    About the College
    Monterey Peninsula College (MPC) is a fully accredited California public community college. With an open admissions policy, the college is known for the excellence of its academic programs and student support services. The college has been recognized as a top military friendly school.

    Monterey Peninsula College is located on the beautiful central coast of California, approximately 120 miles south of San Francisco. The cities of Carmel, Del Rey Oaks, Marina, Monterey, Pacific Grove, Sand City, Seaside and the unincorporated areas commonly known as Big Sur, Carmel Valley and Pebble Beach are all served by the district. Monterey Peninsula is known as a world-class destination and the many attractions of the area include an incomparable coastline, numerous state parks, the historical district of Monterey, Monterey Bay Aquarium, and several of the most famous golf courses in the world.

    Monterey Peninsula College and the Early Childhood Lab School received recognition as a Family Friendly Employer and a Child Welcoming Business in 2017 from Bright Beginnings Early Childhood Development Initiative and the Monterey Peninsula Chamber of Commerce.

    More information can be found at:

    Our Educational and Community Partners
    A number of other institutions cooperate with Monterey Peninsula College in serving the postsecondary education demands of the Monterey Peninsula. Among those are California State University, Monterey Bay, Hopkins Marine Station of Stanford University, the Defense Language Institute, Middlebury Institute of International Studies, Monterey College of Law, and the Naval Postgraduate School. The College also enjoys a collaborative relationship with the Monterey County Business Council and the Monterey County Workforce Investment Board.

    MPC is partnering with Monterey Peninsula Unified School District and Pacific Grove Unified School District to offer college level coursework in both academic and vocational tracks through its College and Career Access Pathways. MPC and CSU, Monterey Bay have collaborated in enrolling students in cohort-based programs in which students take classes at both MPC and CSU, Monterey Bay while earning a CSU, Monterey Bay degree.

    For more information about Monterey Peninsula College and the communities it serves, refer to the following link.

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    Job No:
    Posted: 11/28/2018
    Application Due: 1/28/2019
    Work Type: