Manager Constituent Database (Foundation)

Nov 28, 2018
Administrative Jobs
Technology, Database Administration
Institution Type
Four-Year Institution

Manager Constituent Database (Foundation)

Position Information
Top Message	

This position is responsible for the overall management of all biographical and gift information including all data entry and retrieval for constituent records in a menu driven database program.

Job Description	
1. Maintains the Raiser's Edge software. Recommends modifications as needed. Implements updates and upgrades.
2. Maintains accurate biographic/demographic records on constituent database. This includes entering initial data; updating data as needed; using tracers, news releases, telephone calls, research firms and postal changes to obtain new data.
3. Maintains accurate current records for separate sub-systems through data entry and retrieval. This includes maintaining files and producing reports as needed for any of the following: related volunteer activities; deceased files; inactive files; lost alumni files; alumni by class year; emeriti; athletic alumni by sport; scholarship recipients by scholarship; student government and other similar segmented tracking.
4. Creates new constituent records twice each year for recent State College of Florida, Manatee-Sarasota graduates.
5. Prepares reports as requested. This includes running reports and/or lists and labels and disks for event mailings and fund-raising campaigns.
6. Maintains accurate fund-raising information according to CASE/NACUBO standards. This includes posting and recording pledges and gifts to appropriate donor records according to the proper fund category, updating information as necessary; providing information to appropriate staff.
7. Updates, records and researches corporate matching gifts to ensure eligible gifts are matched.
8. Maintains paper files for constituencies.
9. Submits and retrieves production input/output. This includes providing information to the Executive Director for status reports for Board of Trustees, the Foundation Board of Directors, the Director of Development or Development Associate for volunteer committees, and various surveys.
10. Processes gifts and gift batches from data entry to preparation of gift receipts, thank you letters, and/or pledge reminders. All gift receipts are to be mailed within 48 hours of receipt.
11. Helps prepare the annual honor roll of gifts.
12. Records and tracks payroll deductions and prepare receipts for tax purposes at the close of each calendar year.
13. Records and tracks gifts in kind.
14. Administers and manages user access, rights, passwords and security.
15. Assists with the maintenance and updating of the Foundation's web page.
16. Provides technical support and coordinate training sessions for users.
17. Attends and assists at all Foundation events. This includes maintaining all event reservations prior to each event and working at the event.
18. Actively participates in staff meetings, and assists other staff members in the accomplishment of department goals.

Minimum Qualifications	
Bachelor's degree or equivalent experience in database management (preferably Raiser's Edge 7). Minimum of two years' previous experience with database administration including experience with queries and data manipulation for reporting purposes is required. Working knowledge of web page software.

Previous experience in a college/university and/or non-profit setting is desirable.

Computer Skills:
In-depth knowledge of Windows and Microsoft Office operations; Word; Excel; Access; Analytical Reports, and not-for-profit database, preferably working knowledge of Raiser's Edge 7 software.

Certificates and Licenses:
Ability to be bonded by the Foundation's insurance policy.

Preferred Qualifications	
Previous experience in a college/university and/or non-profit setting is desirable.

Special Instructions to Applicants	
All college searches are subject to compliance with Florida's Public Records Law and all documents submitted become the property of the college.

This position is not eligible for veteran preference. Please contact Human Resources at (941) 752-5375 if you have any questions.

Pre-Employment Screenings	
Requires successful completion of criminal background screenings and employment reference checks.

Department Name 	Foundation
Campus 	Bradenton
Work Schedule 	12 month, 12 month
Work Hours From 	8:00 a.m.
Work Hours To 	4:30 p.m.
Total Hours Per Week 	37.5 hours
Requested Start Date 	ASAP
Job Type 	Staff/Administration
Benefits Eligible 	Yes
Hiring Range 	$37,111 - $47,873
FLSA 	Exempt
Job Open Date 	11/08/2018	
Open Until Filled 	No

To apply, visit:

Statement of Non-Discrimination	
State College of Florida, Manatee-Sarasota does not discriminate on the basis of sex, race, religion, age, national origin/ethnicity, color, marital status, disability, genetic information and sexual orientation in any of its educational programs, services or activities, including admission and employment. Direct inquiries regarding nondiscrimination policies to: Equity Officer, 941-752-5323, PO Box 1849, Bradenton, FL 34206.

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