Administrative Services Analyst (Extended)

Job description

American River College


Administrative Services Analyst (Extended)

Job Posting Number: C00765P

Salary: $5,316.80 per month

Closing Date: 01/08/2019


Complete job description and application available online at:


Position Summary    

Under the direction of an assigned administrator, plans, organizes and performs complex professional-level budget and accounting duties; performs complex and responsible analytical studies; prepares and presents management information reports. May develop and conduct training programs on college/District business services operating procedures for staff. Works with District fiscal services staff on processes and procedures which necessitate interface between college and District. May be designated as an authorized signer. [For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting Job Descriptions click here].


This position is assigned to the Business Services Office.


Los Rios Community College District offers competitive salaries and a very comprehensive employee benefits package to include medical insurance, CalPERS retirement, and opportunities for additional insurance and financial investments.


Full-time, twelve-month employees receive 17 days of annual paid holidays, 15 days’ vacation yearly (with increases after 5 & 10 years) and 8 hours of sick leave per month. Los Rios also offers extensive professional development opportunities with the district and financial support and/or paid time off to complete external academic studies. (See full LRCEA contract agreement details)


Assignment Responsibilities    

● Analyzes and interprets records of financial transactions by queries to a number of complex databases to determine accuracy and completeness of entries, and compiles additional detail in a useable format where necessary. 

● Performs financial analysis of fiscal status, including general fund, categorical funds, trust, foundation, and proprietary accounts.

● Develops, maintains, and analyzes budgets, and prepares periodic reports comparing budgeted to and actual costs. 

● Adapts accounting and record keeping functions to computerized accounting systems. 

● Participates in the development and use of financial systems and management informational tools. 

● Designs and implements special projects such as District-wide database applications and website development for accessing employee data. 

● Develops business services technology improvements, specifications; and spreadsheet, database, and word processing applications. 

● Analyzes and implements changes to business services software supported by network systems/programs. 

● Performs analytical studies and special projects as required. 

● Assists in the improvement of college/District fiscal processes and procedures, management information systems and reports, and internal accounting controls. 

● Establishes table of accounts, and assigns entries to proper accounts. 

● Assists in the organization and workflow of administrative services. 

● Assists in the preparation or modification of grant, special programs, and categorical fiscal activity; provides accounting support to the college/District; and reviews and coordinates changes in proposed contracts for categorical programs; monitors contract requirements, timeliness and allowable expenditures. 

● Analyzes operations, trends, costs, revenues, financial commitments, and obligations incurred, to project future revenues and expenses. 

● Prepares various financial and special project reports which may involve accounting, statistical analysis, contract administration, and other related matters. 

● Prepares summaries and correspondence regarding financial matters and other business activities. 

● Prepares and analyzes internal/external financial and related reports. 

● Serves as a resource for and directs activities of workers performing accounting and bookkeeping tasks. 

● Provides training for staff, managers, and deans, including training on: current computer software utilized by the campus and District; college/District fiscal processes and procedures; and accounting structures and codes. 

● Attends, chairs, or arranges committee meetings, as assigned. 

● Serves as a resource for and directs activities of workers performing accounting and bookkeeping tasks. 

● Audits contracts, and prepares reports to substantiate transactions prior to settlement. 

● Prepares balance sheet, profit and loss statement, amortization and depreciation schedules. 

● Assists in the preparation or modification of policies, regulations, and procedures relating to college/District administrative services, fiscal activities, and communicates change to campus community through training and correspondence. 

● Plans, organizes and coordinates business and administrative services activities with other operational units. 

● Projects revenues and expenditures, including annual salary projections, and submits reports to management. 

● Provides advice concerning internal audit issues. 

● Identifies unmet needs related to campus activities, recommends or implements solutions. 

● Prepares internal documents for advertising, hiring or changing classified personnel, which includes FTE analysis and worksheets. 

● Facilitates communication between administrative services and the campus community. Reports finances of establishment to management, and advises management about resource utilization, and assumptions underlying budget forecasts. 

● Participates in formulation of staff policies and special reports required by inside and outside entities. 

● Develops, implements, modifies, and documents budgeting related transactions for the general, capital outlay, child development, cafeteria, and campus-based funds. 

● Troubleshoots problems with real property and equipment as needed. 

● Evaluates and purchases campus-wide equipment needs based on a predetermined schedule of replacement. 

● Performs related duties as required.


Minimum Qualifications    

EXPERIENCE: Four years of experience in finance and accounting or a related field including experience with computer data processing applications.


EDUCATION: Bachelor’s degree from an accredited college or university in business administration, accounting or related field.


Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.


(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: 15 units are equal to six months of education; 30 units are equal to one year of education.)



The Los Rios Community College District is an equal opportunity employer, and does not discriminate regardless of race, color, sex, religion, age, sexual orientation, national origin, ancestry, disability, medical condition, political affiliation or belief, or marital status.




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No: C00765P
Posted: 11/28/2018
Application Due: 1/8/2019
Work Type:
Salary: $5,316.80 per month