Director of Business Services
Directs and coordinates the business services functions and procedures, serves as the primary business office contact for the College and ensures compliance with all applicable college, state and federal regulations and policies. Responsibilities include: - Provide leadership and supervision of business services administrative duties, including compilation and monitoring of revenue, expenditures, accounts payable, accounts receivable, payroll, cashiering, general ledger, financial aid accounting functions, grants, budgeting, and inventory of the College in accordance to Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB). - Direct and supervise the operations of student accounts receivable, including tuition and fees, installment plans, scholarships, student loans, state and federal financial aid business office processes. - Maintain an orderly accounting filing system, accounting policies and procedures, chart of accounts, and a system of controls over accounting transactions. - Ensure the accurate and timely processing of all accounting transactions and accounting related processes, including accounts receivable and payroll. - Direct and control cash disbursements, including student, vendor, faculty, staff, accounts payable, payroll, and classification of all college expenditures. - Ensure that all reasonable discounts are taken on accounts payable. - Ensure that periodic bank reconciliations are completed. - Oversee necessary investment transactions, cash transfers and related functions to ensure the College's assets are managed for maximum return within the guidelines as approved by the Board of Trustees. - Assist in preparing reimbursement requests for state, federal and other financial aid programs. - Manage the production of the annual budget and forecasts. - Work closely with the College's financial aid department in administering and reporting student loans, scholarships, state and federal financial aid. - Maintain confidentiality of information exposed to in the course of business regarding students, supervisors and other employees. - Assist with the development, implementation, monitoring, and revision of policies and procedures relating to the business office functional area. - Assist with the process for systematic review and evaluation of the business office functional area per the model adopted by the College - Review all accounts payable check runs generated by Accounts Payable Specialists. - Communicate with various College personnel to provide accounting information and support; communicates with outside contacts regarding financial information and other accounting related issues. - Maintain knowledge of internal control requirements, reviewing existing controls, and suggesting improvements to existing internal controls to the Vice President of Finance. - Audit various duty functions within the Department and report any irregularities or concerns to the Vice President of Finance. - Responsible for the preparation of the College's annual CAFR, financial statements, MD&A and Notes. - Act as primary liaison with independent auditors, coordinates the biannual independent financial audit, prepares or reviews the preparation of various schedules and the gathering of information required for the audit. - Serve as the primary contact for our banking institution including approving wires and ACH transactions for all accounts - Train and evaluate assigned Business Services Department staff. - Perform other duties as assigned by VP of Finance, including projects and committee work.