Administrative Assistant I
- Employer
- Stony Brook University
- Location
- Stony Brook, NY
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Administrative Assistant I-1803401
Preferred Qualifications: Additional years of Full time administrative experience. Experience in an academic setting or working with higher education. Knowledge of FERPA rules and regulations. Experience working with an admissions process. Brief Description of Duties: The Administrative Assistant I will have various administrative responsibilities for the applicant process in the School of Medicine, Office of Admissions. The incumbent must be able to multi-task and maintain a certain level of flexibility and trouble shooting abilities.
- Receptionist duties, greet applicants, collect relevant identification documents, prepare and distribute interview itineraries and presentation folders.
- Escort faculty/applicants to interview rooms, order lunch and set up for tour/luncheon activity.
- Scan all necessary documents for interview applicants. Assist with various tasks relating to interview process.
- Processing of the Supplemental Application for the School of Medicine.
- Responsible for the data entry and electronic distribution of screening files to the Admissions Committee.
- Process and respond to emails from current and prospective applicants.
- Maintain pertinent information regarding inductees into Alpha Omega Alpha (AOA) and Gold Humanism Honor Society (GHHS) national databases each year. Organize and coordinate Annual Induction Dinner Ceremony & Awards Program held in May. Secure venue and coordinate logistics of award presentations. Notify all SOM Deans, Chairs and AOA nominees of event. Coordinate travel arrangements, transportation, hotel and honorarium for guest speaker. Assist with designing, creating and printing program for the annual induction dinner (~100 attendees). Maintain and update invitation list on excel spreadsheet (currently 250 members on file). Order and mail invitations and track RSVP’s.
- Order office supplies and stationary. Assist with special events (Open House, Stony Brook Revisited, Pre-Orientation, White Coat Ceremony) and other office duties i.e., filing, purging of application materials.
- Other duties as assigned.
Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at stonybrook.edu/tobaccofree.
About Stony Brook: Long Island’s premier academic medical center, Stony Brook Medicine represents Stony Brook University’s entire medical enterprise and integrates all of Stony Brook’s health-related initiatives: education, research and patient care. It encompasses Stony Brook University Hospital, Stony Brook Children’s Hospital, the six Health Sciences schools — Dental Medicine, Health Technology and Management, Pharmaceutical Sciences, Medicine, Nursing and Social Welfare — as well as the major centers and institutes, programs and more than 50 community-based healthcare settings throughout Suffolk County. With 603 beds, Stony Brook University Hospital serves as Suffolk County’s only tertiary care center and Regional Trauma Center. Stony Brook Children’s, with more than 180 pediatric specialists in 30 specialties, offers the most advanced pediatric specialty care in the region.
Equal Opportunity Employer, females, minorities, disabled, veterans. If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at http://www.stonybrook.edu/police.
Official Job Title: Administrative Assistant I
Job Field: Clerical/Secretarial
Primary Location: US-NY-Stony Brook
Department/Hiring Area: School of Medicine, Office of Admissions-The Research Foundation for The State University of New York at Stony Brook
Schedule: Full-time Day Shift 8:30 - 5:00School of Medicine, Office of Admissions-The Research Foundation for The State University of New York at Stony Brook
Posting Start Date: Nov 27, 2018
Posting End Date: Dec 11, 2018, 11:59:00 PM
Salary: To be completed prior to posting
Salary Grade: N6
PI105846365
Organization
In a little more than 50 years, Stony Brook has established itself as one of America’s most dynamic public universities, an essential part of the region’s economy, and a center of cultural excellence.
Nobel laureates, Guggenheim fellows, and MacArthur grant winners teach on our campus, making it a magnet for outstanding students. Stony Brook has been ranked in the top 1 percent of all universities worldwide by the London Times Higher Education—QS World University Rankings. U.S. News & World Report ranks Stony Brook among the top 100 best national universities. A member of the elite Association of American Universities, Stony Brook is among the 62 best research institutions in North America. Stony Brook faculty are leaders in significant national and worldwide projects, including the reconstruction of Iraq’s public health systems and museums, the management of the national parks of Madagascar,
and uncovering the causes of lobster mortality in Long Island Sound.
The entrepreneurial energy and economic strength of the University bring a combined benefit of $4.7 billion to the economy of Long Island. Stony Brook has a remarkable record of fruitful collaboration with private enterprise. The only university in New York State to have two Centers of Excellence, in biotechnology and wireless technology, Stony Brook has promoted the launch of 44 companies through its high-technology incubators.
Stony Brook University Medical Center is home to Suffolk County's only tertiary care hospital, with nearly half a million patient visits each year. Stony Brook University Health Sciences Center comprises the Schools of Dental Medicine, Health Technology and Management, Medicine, Nursing, and Social Welfare, and the Graduate Program in Public Health. The Long Island State Veterans Home is operated by Stony Brook University’s Health Sciences Center, and serves as a site for the education and training of long-term care and geriatric health care professionals.
Stony Brook’s Staller Center is Suffolk County’s leading arts venue. A rich program of theater, dance, classical music, and popular entertainment make Staller a vibrant attraction throughout the year. The Center hosts masterclasses and concerts by the world-renowned Emerson String Quartet, resident faculty at the University, and the spring Chamber Music Festival.
Each summer, the Stony Brook Film Festival brings leading and emerging filmmakers and fans to the campus.
One of America’s most diverse universities, Stony Brook celebrates the rich heritage of immigrant New York at the Charles B. Wang Center celebrating Asian and Asian American cultures. A second site, in the heart of Manhattan, connects the University to the world’s greatest city.
Stony Brook is an engine of invention, creativity, and opportunity that has become a national model and a resource for the world.
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