Job description

diversity employer

Duke Population Research Institute

The DUPRI Program Director provides administrative direction in managing and coordinating financial development and administration, serving as primary liaison between DUPRI and its parent organization (Social Science Research Institute), coordinating special programs such as speakers and lecturers programs, managing student activities, promoting communications, publications and special conferences or other events to ensure fulfillment of the program objectives, and providing liaison with grants management staff

Work Performed
  • Coordinate and participate in meetings of theDUPRI Executive Committee, working with the Director(s) and Executive Committee to carry out the goals and objectives of the institute and to identify internal and external resources available within DUPRI, SSRI, and the School of Arts and Sciences to meet those objectives.
  • Serve as primary liaison between DUPRI and SSRI on programmatic and administrative issues.
  • Develop and implement Institute protocol, procedures, and operating policies.
  • Maintain liaison with internal and external educational and professional organizations and agencies to represent DUPRI to the larger community
  • Coordinate the compilation of and prepare operational and financial reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions.
  • Prepare budgetary recommendations for fiscal year requirements; monitor, verify and reconcile expenditure of budgeted funds.
  • Working with SSRI and Provost Area, provide day-to-day management of the Institute's NIH P30, P2C, R24 and T32 grants, administering them in accordance with University policies and sponsors' requirements regarding records, reports, controls and conditions governing expenditures of funds, and playing a lead role in preparing progress reports and the renewals of these grants.
  • Supervise the Institute's administrative assistant(s), directing various personnel actions including, but not limited to, hiring, performance appraisals, promotions, transfers and vacation schedules.
  • Manage and/or coordinate arrangements for special programs such as speaker series to include arranging schedules, facilities, and publicity and ensuring necessary financial arrangements.
  • Coordinate the annual Small Grants (Pilot) Program, advertising for the submission of applications, managing the submission process, arranging the meeting of the grants selection committee, working with the DUPRI director to make awards and facilitate the transfer of funds, and follow up with awardees for the required period of time for NIH reporting.
  • Take a lead role in serving DUPRI students by maintaining accurate student records, responding to student inquiries, serving as liaison on behalf of students where appropriate and coordinate occasional student-specific activities.
  • Direct the development and monitoring of the DUPRI, CPHA, DPRC websites to efficiently meet all operational and communication needs.
  • Prepare brochures, bulletins and other publications to describe the institute's academic goals, and events such as conferences and special programs; publish, develop and implement other communications vehicles such as newsletters to include compiling news and eucational articles of local interest; write and edit text and coordinate printing and mailing or distribution.
  • Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications
Education/Training: Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program. A Master's Degree is strongly preferred.
Experience: Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE MAY BE CONSIDERED.
Skills: Familiarity with Duke's financial and personnel systems preferred, including SPS, SAP/R3, [email protected], etc. Ability to provide guidance and direction to subordinates, includingsetting standards and monitoring performance. Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems. Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.

Requisition Number


Duke Entity

Job Code

Job Family Level


Full Time / Part Time

Regular / Temporary


Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, gender, gender expression, genderidentity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robustexchange of ideas—an exchange that is best when the rich diversity ofour perspectives, backgrounds, and experiences flourishes. To achievethis exchange, it is essential that all members of the community feelsecure and welcome, that the contributions of all individuals arerespected, and that all voices are heard. All members of our communityhave a responsibility to uphold these values.
Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.


Work requires communications, analytical and organizational skillsgenerally acquired through completion of a bachelor'sdegree program.


Work requires the ability to plan and administer programs and directprogram activities within a specific functional area, generallyacquired through four years of related experience.OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OREXPERIENCE.

Auto req ID


Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.





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Job No:
Posted: 11/28/2018
Application Due: 12/21/2018
Work Type: