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Academic Affairs Personnel Specialist

Job description

Reporting to the Provost and Vice Chancellor for Academic Affairs, the primary responsibility of Academic Affairs Personnel Specialist is the management and administration of academic human resources related actions for UNC Asheville Faculty. The employee in this position must be knowledgeable about the complexity of EHRA Faculty personnel guidelines in order to interpret, advise, review, and analyze personnel issues, as administrators across Academic Affairs (from the Provost to deans to department chairs and personnel) rely on this position for accurate and timely guidance on these matters. The Specialist also provides guidance to university-wide faculty committees responsible for reviews pertaining to tenure, promotion, and faculty awards.An integral function of this position is the coordination, planning and application of personnel policies and practices for EHRA Faculty personnel actions and services between the Academic Affairs division and the Office of Human Resources. The Office of Human Resources is responsible for the administration of benefits and coordinates benefit enrollments for university employees, including faculty. The Academic Affairs Personnel Specialist will work in close partnership with the Office of Human Resources related to Faculty personnel administration. This helps to ensure the accuracy of information related to hiring, benefits, retirement, faculty leave, and any HRIS system updates.This position is responsible for the processing of all Faculty personnel actions. This includes items requiring Board of Trustees approval, new administrative faculty and tenure-track faculty appointments, reappointments, promotion and/or tenure, adjunct new appointments and reappointments, and emeritus recommendations. This position coordinates the paperwork for EHRA Faculty personnel actions and makes sure that it is correct, compliant with procedures and practices, and arrives at the correct offices (including HR, Payroll, etc.) in order to effect the desired action. This includes obtaining and verifying all back-up documentation, and as applicable, EHRA Faculty credentials and ensuring such is properly reflected in the HR Banner (or applicable) system in order to comply with SACS (Southern Association of Colleges and Schools) accreditation guidance. The position is also responsible for auditing compliance with procedures for SACS accreditation and other purposes.Further, the incumbent works independently to provide critical guidance to the Provost and Vice Chancellor for Academic Affairs in regard to faculty status, policies, procedures and pending actions related to the appointment of faculty and/or the Reappointment Promotion and Tenure process, as well as on day-to-day matters pertaining to personnel actions.Finally, this position is heavily involved in the management and administration of supplemental pay actions (e.g., overload teaching assignments, special academic and administrative assignments) to ensure compliance, on behalf of the Provost/VCAA, with policies, procedures and guidance as may be issued by the university or SACS.Preferred applicants will have:

  • A Master's degree.
  • Three to five years of experience in faculty administrative processes and procedures such as hiring, promotions, tenure, rank, etc., is highly desired. May also consider candidates with prior experience in human resources, preferably with knowledge of faculty administration.
  • A high level of professional judgment and discretion is required as well as a significant level of experience in administrative and personnel related activities.
  • Ability to successfully work in a fast paced, deadline driven work environment, displaying appropriate initiative and commitment to excellent performance. Strong attention to detail and ability to process requests with a high degree of accuracy.
  • Strong organizational and multi-tasking abilities; able to effectively prioritize work and consistently meet deadlines.
  • Ability to communicate clearly in both written and verbal communications. Ability to communicate effectively with a variety of constituents, including employees, members of the HR management team, and in group presentations and meetings
  • Customer service oriented.
  • Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
  • Ability to establish and maintain effective working relationships with faculty, staff, other members of the campus community, and the general public
  • Must be able to effectively read and interpret information, and skillfully gather and analyze information
  • Must be able to prioritize and plan work activities to use time efficiently
  • Proficient in the Microsoft Office Suite (Word, Excel, PowerPoint) as well as database management, project management, and web-based applications.
  • Experience and knowledge with executing transactions or queries in the Ellucian Banner and PeopleAdmin systems would be a plus. The employee should know, or have the ability to learn additional systems such as Microsoft Visio.
  • Ability to handle confidential information and material in a responsible and reliable manner.
  • Prior experience in higher education would be a plus.
  • A thorough knowledge of University and UNC-General Administration policies and procedures governing personnel appointments is highly desired.
  • This position must have or develop considerable knowledge of personnel principles and practices with regard faculty credentialing as applicable to SACS accreditation and UNC Asheville requirements.

Learn more about this vacancy, and apply online at http://jobs.unca.edu/. Applications accepted through December 5, 2018.

UNC Asheville is committed to equality and diversity of experiences for our students, applicants and employees. Qualified individuals are encouraged to apply regardless of socio-economic status, gender expression, gender and sexual identity, culture, and ideological beliefs. UNC Asheville is an Equal Employment Opportunity/Affirmative Action employer and will not discriminate against applicants and employees on the basis of race, ethnicity, national origin, religion, age, sex, sexual orientation, gender identity, disability, political affiliation, protected veteran status, genetic information, and any other legally protected status with respect to all terms, conditions, and privileges of university-sponsored activities, employment, and the use of university facilities.

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Job No:
Posted: 11/27/2018
Application Due: 1/26/2019
Work Type:
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