Faculty Services Pre-Award Grants and Contracts Specialist 1, UCP 6

Job description

Job Title: Faculty Services Pre-Award Grants and Contracts Specialist 1, UCP 6
Job ID: 2019237
Location: Storrs Campus
Full/Part Time:
Regular/Temporary: Regular

Job Posting

The Office of the Vice President for Research, Sponsored Program Services (OVPR-SPS) at the University of Connecticut (UConn) is seeking an energetic, and engaged administrative/financial professional with experience in grant/project proposal and budget development to join our Faculty Services team.

Reporting to the Team Leader of Faculty Services, the Grants and Contracts Specialist provides direct professional support and guidance in the administrative preparation and submission of proposals and may also support the administration of grants, contracts and related funds to faculty and staff in an assigned portfolio of departments. The mission of faculty services is to grow and support the research enterprise by providing excellent, consistent proposal development and award management support for University faculty.

This position provides a high level of client satisfaction through strong relationship management skills.


  1. Advise, guide and assist faculty and administrators seeking external funding for research and other sponsored projects through the complex process of proposal preparation and submission. The Grants and Contracts Specialist is the primary source of expertise to ensure that proposals meet sponsor requirements; regulatory compliance requirements, University, School, Federal and State policies and regulations governing sponsored research; and that proposals are submitted correctly and according to appropriate deadlines.
  2. Review and prepare grant and contract proposals to sponsors; consult with appropriate managerial staff on any exceptions to University policy, including program matching commitments, facilities and administrative rates, etc.Ensure all required documents are completed and that information is entered into the appropriate data systems.
  3. Cultivate and maintain strong working partnerships and effective communications with faculty, Principal Investigators, sponsors, OVPR Sponsored Program Services (SPS), and other key stakeholders.
  4. Provide direction, training and assistance to Principal Investigators and department staff in the development of proposals, including but not limited to budgeting, interpretation of sponsor terms and policies, and University policies and procedures.Obtain all necessary clearances prior to obtaining authorization for submission.Facilitate an effective transfer of grants and contracts when Principal Investigators arrive at UConn.
  5. Review terms and conditions on proposal solicitations and award documents as appropriate.Collaborate with SPS to negotiate terms as necessary for interdisciplinary, complex and non-standard proposals and partner with SPS to facilitate agreements, including subcontracts, clinical trials and State agreements to ensure conformity with University policies.
  6. Play a key role in the development and continuous improvement of the grants management process.Review and analyze client interactions, current processes and submission quality.Make recommendations for and participate in the implementation of changes as appropriate.
  7. Analyze and understand complex information from multiple sources including funding opportunity announcements, funding interest matches, and submission procedures in order to transmit proposals to SPS that require little to no corrections prior to proposal submission.Obtain and communicate information on sponsor electronic research processes and procedures.
  8. Keep abreast of laws, regulations, external and internal policies and procedures governing the administration of grants and contracts.Ensure that key personnel are compliant with regulatory, University and other training mandates.
  9. Partner with SPS in working with sponsors on matters of proposal submission.
  10. Serve as backup to other OVPR FS personnel for a variety of managerial and professional duties.
  11. Perform other duties as assigned.

  1. Bachelors' degree or equivalent combination of education and day-to-day experience processing financial transactions timely and accurately, including interpreting and preparing budgets and financial reports.
  2. Experience working in an area of higher education, business, industry, governmental/regulatory agency or similarly complex organization.
  3. Knowledge of federal laws and regulatory requirements governing the management of grants and contracts, GASB, or demonstrated translatable equivalent.
  4. Excellent interpersonal and technical communication skills.
  5. Commitment to customer service, with excellent, detail and deadline-oriented organizational skills and follow-through.
  6. Ability to proactively demonstrate independent initiative as well as serve as an integrated member of a team.
  7. Ability to work a flexible schedule to ensure that deadlines can be met.
  8. Must be able to work between the business hours of 9:00am and 5:00pm.

  1. Thorough working knowledge of database administration and other related software.
  2. Familiarity with electronic proposal development and submission systems (such as InfoEd).
  3. Direct experience with the grant and contract proposal development process in an institution of higher education.
  4. In-depth knowledge of OMB Circular A-81 (Uniform Guidance).
  5. Knowledge of current trends in research administration.
  6. Experience working in an institution of higher education.
  7. Well-developed analytical and problem-solving skills.
  8. Thorough working knowledge of PC-based tools including Microsoft Office Suite.


This is a 35-hour per week, full-time 12-month permanent position, with a comprehensive salary and benefits package, outlined here: http://hr.uconn.edu/benefits-summaries/.


Applications must be submitted through the UConn Jobs website: https:///hr.uconn.edu/jobs/, Staff Positions (Search #2019237), and should include a cover letter, detailed resume, and the names and contact information for three (3) references. Review of applications will begin immediately and continue until the position is filled, with a target start date of December 21, 2018.

Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search # 2019237)

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on December 11, 2018.

For confidential inquiries or additional information please contact:

Laurie Pudlo, Administrative Manager

Office of the Vice President for Research

University of Connecticut

[email protected]



All employees are subject to adherence to the State Code of Ethics, which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.





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Job No:
Posted: 11/27/2018
Application Due: 12/12/2018
Work Type: